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New--SORN for Federal Retirement Benefits Calculator

Note: EPA no longer updates this information, but it may be useful as a reference or resource.

  [Federal Register: March 1, 2006 (Volume 71, Number 40)]
[Notices]
[Page 10512-10514]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr01mr06-62]

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ENVIRONMENTAL PROTECTION AGENCY
[FRL-8038-9; OEI-2006-0014]
 
New--SORN for Federal Retirement Benefits Calculator

AGENCY: Environmental Protection Agency (EPA).
ACTION: Notice of Establishment of a New System of Records Notice for 
Federal Retirement Benefits Calculator--FRB.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the Office of Human Resources is giving notice that it 
proposes to establish a new system of records, Federal Retirement 
Benefits Calculator. This system of records is an integrated 
application that works from one central database that allows employees 
to access personal and benefits-related information.

DATES: Persons wishing to comment on this new system of records Notice 
may do so by April 10, 2006. Unless there is a further notice in the 
Federal Register, this new system of records will become effective on 
April 10, 2006.

ADDRESSES: Questions regarding this notice should be referred to Rose 
Ann Clark, Office of Human Resources, 1200 Pennsylvania Ave, NW., 
Washington, DC 20460.

FOR FURTHER INFORMATION CONTACT: Rose Ann Clark or (202) 564-7877.

SUPPLEMENTARY INFORMATION:

General Information

    The Federal Retirement Benefits Calculator (FRB) is a system that 
integrates information into one central database. The FRB is an 
application that allows EPA employees to access personal and benefits-
related information that will be used by EPA employees to calculate 
their retirement benefits. The information in the FRB system includes: 
voluntary, early, and

[[Page 10513]]

disability retirement benefits; part-time and intermittent service; 
deposits and re-deposits owed; Social Security/Federal Employee 
Retirement System (FERS) supplement benefits; Civil Service Retirement 
System benefits; Thrift Savings Plan benefits; survivor benefits; and 
severance pay.
    EPA Employees will be able to use the system to generate either a 
``quick'' or a detailed retirement annuity estimate using the FRB 
calculator. EPA will provide information to the system in order for the 
employee to be able to generate an estimate. Data will be updated each 
pay period (bi-weekly).
    EPA has established an official public docket for this action under 
Docket ID No. EPA-HQ-OEI-2006-0014. The official public docket is the 
collection of materials that is available for public viewing at the OEI 
Docket in the EPA Docket Center, (EPA/DC) EPA West, Room B102, 1301 
Constitution Ave., NW., Washington, DC. The EPA Docket Center Public 
Reading Room is open from 8:30 a.m. to 4:30 p.m., Monday through 
Friday, excluding legal holidays. The telephone number for the Reading 
Room is (202) 566-1744, and the telephone number for the OEI Docket is 
(202) 566-1752.
    An electronic version of the public docket is available through 
EPA's electronic public docket and comment system, EPA Dockets. You may 
use EPA Dockets at http://www.regulations.gov/ to view public comments, 
access the index listing of the contents of the official public docket, 
and to access those documents in the public docket that are available 
electronically. Although not all docket materials may be available 
electronically, you may still access any of the publicly available 
docket materials through the docket facility identified above.

    Dated: February 21, 2006.
Linda A. Travers,
Acting Assistant Administrator and Chief Information Officer.
EPA-55

System Name: Federal Retirement Benefits Calculator
System Location
    Economic Systems Inc., 3141 Fairview Park Dr., Suite 700, Falls 
Church, Virginia 22042-4507.

Categories of Individuals Covered By The System
    Current employees of the Environmental Protection Agency (EPA). Any 
federal employee paid by EPA will be covered by the system.

Categories of Records in the System
    This system contains records related to personnel, basic benefits, 
pay, and leave. This includes, but is not limited to, employee 
information such as: name(s), date of birth, social security number, 
home and mailing addresses, salary, number of hours worked, and service 
computation date.

Authority for Maintenance of the System
    5 U.S.C. Chapter 53, Pay Rates and Systems; 5 U.S.C. 5101 et seq.; 
5 U.S.C. 1308, 3323, 3595a, 8301, 8331, 8501; 5 U.S.C. 5525 et seq.; 5 
U.S.C. 6301 et seq.; Executive Order 9397 (Nov.22, 1943).

Purpose
    The Federal Retirement Benefits Calculator (FRB) is a system that 
integrates information into one central database. The FRB is an 
application that allows EPA employees to access personal and benefits-
related information that will be used by EPA employees to calculate 
their retirement benefits. The information in the FRB system includes: 
voluntary, early, and disability retirement benefits; part-time and 
intermittent service; deposits and re-deposits owed; Social Security/
Federal Employee Retirement System (FERS) supplement benefits; Civil 
Service Retirement System benefits; Thrift Savings Plan benefits; 
survivor benefits; and severance pay.
    EPA employees will be able to use the system to generate either a 
``quick'' or a detailed retirement annuity estimate using the FRB 
calculator. EPA will provide information to the system in order for the 
employee to be able to generate an estimate. Data will be updated each 
pay period (bi-weekly). EPA will provide the necessary information to 
the Contractor responsible for the FRB calculator through a secured 
site, followed by email notification.
General Routine Uses of EPA Systems of Records
    A. To the Department of Treasury to issue checks, make payments, 
make electronic funds transfers, and issue U.S. Savings Bonds.
    B. To the Department of Agriculture National Finance Center to credit 
Thrift Savings Plan deductions and loan payments to employee accounts.
    C. To the Department of Labor in connection with a claim filed by 
an employee for compensation due to a job connected injury or illness.
    D. To the Internal Revenue Service; Social Security Administration; 
and State and local tax authorities in connection with the withholding 
of employment taxes.
    E. To State Unemployment Offices in connection with a claim filed 
by former employees for unemployment benefits.
    F. To the Office of Personnel Management and to Health Benefit 
carriers in connection with enrollment and payroll deductions.
    G. To the Office of Personnel Management in connection with 
employee retirement and life insurance deductions.
    H. To the Combined Federal Campaign in connection with payroll 
deductions for charitable contributions.
    I. To the Office of Management and Budget and Department of the 
Treasury to provide required reports on financial management 
responsibilities.
    J. To the Internal Revenue Service in connection with withholdings 
for tax levies.
    K. Information may be disclosed to contractors, grantees, 
consultants, or volunteers performing or working on a contract, 
service, grant, cooperative agreement, job or other activity for the 
Agency and who have a need to have access to the information in the 
performance of their duties or activities for the Agency. When 
appropriate, recipients will be required to comply with the requirement 
of the Privacy Act of 1974 as provided in 5 U.S.C. 552a(m).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System
Storage
    Records are stored in electronic media or paper format within 
appropriate individual file folders.

Retrievability
    Individual users will gain access to the system through the use of 
a combination Of First Name, Last Name, and the last four numbers of 
the Social Security Number.
    User Name: First four letters of first name and first seven letters 
of last name.
    Password: Two digit month and day of birth, and last four of Social 
Security Number.
    Initially users will log in with identifying data, which will 
verify from information provided by the Agency. After verification, the 
system will establish a user account and request individual to change 
password. Users will be encouraged to immediately change this password. 
Only the data pertaining to the specific user will be retrievable via 
the newly created password.

[[Page 10514]]

Safeguards
    Electronic records are maintained in a secure password-protected 
computer system and are accessible only by authorized personnel. Paper 
records are maintained in lockable metal file cabinets, or vault, 
accessible only by authorized personnel. Separations files are kept at 
the National Records Center in St Louis Missouri.

Retention and Disposal
    The retention of data in the system will be in accordance with the 
EPA Records Schedule, as approved by the National Archives and Records 
Administration.

System Manager(s) and Address
    Acting Director, Office of Human Resources, Environmental 
Protection Agency, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Notification Procedure
    Individuals wishing to determine if they are named in this system 
or seeking access to records maintained in this system must submit 
their requests in writing to the Office of Human Resources, 1200 
Pennsylvania Avenue, NW., Washington DC 20460. Individuals requesting 
records must provide their name, address and a notarized statement 
attesting to their identity.

Record Access Procedures
    See ``Notification procedure'' above. Individuals requesting access 
will also be required to provide adequate identification, such as a 
driver's license, employee identification badge, or other identifying 
document.

Contesting Record Procedures
    See ``Notification procedure'' above. Individuals wishing to 
contest or amend information maintained in this system should specify 
the information being contested, the reason for contesting it, and the 
proposed amendment to such information.

Record Source Categories
    Information in this system of records is provided by
    A. EPA People Plus records. (Earning & Leave Records).
    B. The employee about whom the record is maintained.

Exemptions Claimed For The System
    None.

[FR Doc. E6-2900 Filed 2-28-06; 8:45 am]
BILLING CODE 6560-50-P

 
 

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