Priority Area 16:
Quarterly Grant Reports

 

Three states – Maryland, Michigan, and Wisconsin – recommended that grant reports be required no more than annually. EPA’s Office of Grants and Debarment (OGD) issued a standardized grant reporting policy (PDF) (6pp, 65K) that addresses these recommendations in two ways:

1. Progress reports - The policy reduces quarterly grant progress reports to a frequency of no greater than semi-annually, except in instances of poor performers or where regions and states have otherwise agreed. In many cases, reporting frequency has been reduced to a frequency of no greater than annually. If a state uses a Performance Partnership Grant (PPG) and the PPG encompasses only those grants/agreements with annual reporting requirements, then a progress report is due annually (except in instances of poor performance or where otherwise agreed). If the PPG encompasses some grants/agreements with a semi-annual frequency and some with an annual frequency, then the state has the option to either a) report semi-annually on the entire PPG or b) report semi-annually on only those portions of the PPG that require twice yearly reporting.


2. Financial Status Reports (FSRs) - The policy reduces reporting frequency for FSRs to no more than annually.

Members of the Environmental Council of the States’ State Grants Workgroup and many EPA national and Regional program managers provided input on the policy.