You are here:
CROMERR Application Tools and Templates
On this page:
The tools and templates on this page are designed to help in determining CROMERR applicability and assist in application preparation for state, tribal and local governments authorized to administer EPA programs.
Information for EPA Programs
EPA has designated the Central Data Exchange (CDX) as the Agency's mechanism for providing CROMERR-compliant electronic reporting services for all EPA data collections. All systems that are subject to CROMERR must use CDX's CROMERR services to ensure that their data collections or exchanges have met Agency enforceability requirements.
For more information, reference the Enterprise Architecture Policy’s Data Exchange Procedure (CIO 2122-P-04.0) on EPA's intranet.
Many EPA programs using CDX’s CROMERR services are no longer required to complete CROMERR checklists. Further, the review and approval process for CDX customers is significantly streamlined.
Information for State, Tribal and Local Governments
Determine whether your electronic reporting system is subject to CROMERR and learn about the CROMERR application process.
- Does CROMERR Apply to Your E-Reporting System?
- CROMERR Frequently Asked Questions
- CROMERR Step-by-Step Guide to Create and Submit a Successful Application
EPA’s Office of Water (OW) and Office of Environmental Information developed a hybrid approach for processing requests to modify approved POTW NPDES pretreatment programs to allow for electronic reporting.
For more information, see: CROMERR Compliance for the Publicly Owned Treatment Works Pretreatment Program
Local governments interested in reporting NPDES pretreatment data electronically should email the CROMERR program or contact the CROMERR program (email@example.com) or contact EPA’s OW Pretreatment Team (CromerrPOTWrequest@epa.gov).
Plan your CROMERR compliant system and start preparing your CROMERR application.
Legal Certification Guide for State Attorney General or Local Government or Tribe Certifying Official Statement
This document provides guidance, templates and examples that will help when preparing official statements from an attorney general or a certifying official from a local government or tribe.
The following documents are useful for preparing the CROMERR checklist for applicants pursuing custom systems:
- CROMERR Application Reviewer Guide (DOC)(43 pp, 96 K,
This draft document provides detailed technical specifications around the CROMERR requirements.
- CROMERR Application Challenges and Solutions
This document overviews common application challenges, examples of effective approaches to resolving them and the EPA-approved systems that use these effective approaches.
- User Identification, Verification, and Authentication: Challenge Question Second-Factor Approach
The use of challenge questions is one approach to ensure that an individual’s credentials have not been compromised.
- Crosswalk between CROMERR rule requirements and system checklist (XLS)(16 pp, 75 K)
The CROMERR system checklist is an application tool built around the CROMERR requirements. This document identifies how the system checklist relates to CROMERR rule language.
- CROMERR Electronic Signature Agreement
This document provides an example of electronic signature agreement language that may be used, in part, to satisfy the electronic signature agreement or subscriber agreement requirement of CROMERR
Additional technical assistance materials may be available to applicants. Contact the CROMERR program for more information.
To apply for CROMERR approval, start by completing both pages of the Application Cover Sheet.
Application Cover Sheet:
- Application Cover Sheet (page 1 of 2) (DOC)(1 pg, 51 K)
- Application Cover Sheet (page 2 of 2) (DOC)(1 pg, 40 K)
Next, locate your system in the following list and complete the templates specific to that system.
- Shared CROMERR Services Applications
Shared CROMERR Services (SCS) are component solutions aimed at addressing the most challenging CROMERR system requirements.
To learn more about SCS, visit: Shared CROMERR Services and Components Integrated Project Team Exit
To ask a question, contact the Shared CROMERR Services Help Desk
- EPA-developed off-the-shelf solutions
EPA National NetDMR
Uses: Stormwater and pretreatment Discharge Monitoring Reports under National Pollutant Discharge Elimination System (NPDES)
See: EPA National NetDMR
EPA National NetDMR CROMERR Checklist Template (DOC)(21 pp, 213 K)
For help completing the two required elements in the checklist template that may vary among National NetDMR implementations, see: Guidance for Completing NetDMR Checklist Items 1b alt and 2(6 pp, 28 K)
For a template subscriber agreement for National NetDMR, see: Subscriber Agreement Template for National Installation of NetDMR
This document is provided for informational purposes. Applicants may wish to reference the “terms and conditions” section as a model Electronic Signature Agreements. Most applicants are not required to provide this additional documentation.
If you have added language regarding state laws or conditions to "basic information" and/or "terms and conditions" sections, then please provide that language in a separate document, or add it as highlighted text in this document. This additional information would supplement your application.
EPA NPDES e-Reporting Tool
Uses: Supplements NetDMR for additional NPDES reporting
See: Final National Pollutant Discharge Elimination System (NPDES) Electronic Reporting Rule
EPA NPDES e-Reporting Cover Sheet (DOC)(2 pp, 53 K)
* Authorized programs applying to use NeT are not required to complete a CROMERR checklist.
Uses: Reporting of drinking water lab sample data
See: The Safe Drinking Water Information System/State Version (SDWIS/State)
EPA SDWIS / Lab To State CROMERR Checklist Template (DOC)(15 pp, 490 K, August 2007)
- Commercially-developed off-the-shelf solutions
Mention of trade names, products, or services does not convey, and should not be interpreted as conveying, official EPA approval, endorsement, or recommendation. These are solutions that applicants have used; this may not be a complete list.
RSP core product assessed by CROMERR program for general compliance. Contact CGI for checklist preparation.
enfoTech Template(37 pp, 345 K, 01/28/2015) Note: This template is suitable for use with all enfoTech e-reporting system products.
LinkoExchange Template(32 pp, 244 K, 04/10/2014)
SAIC Electronic Sample Entry (e-SE) Verify
Uses: Drinking water lab sample data
e-SE core product assessed by CROMERR program for general compliance. Contact SAIC for checklist preparation.
Windsor SLEIS Template(21 pp, 232 K, 11/14/2013) Note: This template currently only reflects the state/local hosted version of SLEIS.
Windsor nForm Template(21 pp, 205 K, 6/26/2015)
- Custom-built systems
Applicants not using an off-the-shelf solution or component-based solutions such as Shared CROMERR Services usually have custom-built systems.
To minimize rework, such applicants are encouraged to work with the CROMERR program during the design phase and to submit system documentation for draft review.
Blank System Checklist (DOC)(13 pp, 120 K) * Typically, applicants with custom-built systems are required to provide additional documentation beyond the checklist that describes their system’s conformance with the CROMERR standards
For more information about documenting signature approaches on CROMERR applications, click on the following diagram for additional detail:
Questions? Contact the CROMERR Help Desk.
Applicants are responsible for informing the CROMERR program about changes that may affect their CROMERR compliance.
Examples of significant changes could include changes to the types of file formats that affect how the copy of record (COR) is maintained, as well as changes to the technologies that may be used for file transfer or for creating electronic signatures on transmitted reports.