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How to Perform a Search in EIMS |
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| What is this? |
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This web page serves as a "How to..." guide for the Search process. It contains an overview of the process and a summary of the steps involved, followed by detailed instructions with screen shots from the EIMS application. Red markings on the screen shots highlight or describe screen content.
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Search Process Overview |
What is the purpose of the Search function in EIMS? |
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The EIMS search process enables you to locate and view records in EIMS with a Metadata Status of Reviewed – in other words, metadata records that have been completely entered, reviewed, and released to the distribution designated in the Availability field.
The EIMS application offers 2 types of searches:
- Simple (selection criteria include: Information Type, Topic / Keyword, Cross Partner Collection, and EIMS Partner)
- Advanced (selection criteria include: Topic / Keyword, Geographic Area, Information Type, Time Frame, Cross Partner Collection, EIMS Partner, Contact Person, Organization, and Dir Entry ID).
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| Who can perform a search in EIMS? |
Anybody with access to the internet can search for records in EIMS. Unregistered users will be able to view only records with a Metadata Status of Reviewed and an Availability of Public. Registered users may be able to see additional Reviewed records depending upon their individual permissions and record / group associations.
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| NOTE |
When you perform a search in EIMS, your user privileges are taken into account. The EIMS search function will only display records that...
match the criteria you enter
AND have a Metadata Status of Reviewed
AND for which you have access (as determined by the Availability field). |
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Prerequisites |
| You do not have to be a registered EIMS user to perform a search. All you need is access to the internet. Just go to the EIMS home page (http://www.epa.gov/eims/), navigate to one of the search pages, enter selection criteria, and submit the search.
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How do you perform a Simple Search in EIMS?
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Select EIMS Search from the Navigation Sidebar.
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Enter desired search criteria.
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Select the Search button to display the results.
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| Select the Title link of the desired metadata record. |
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How do you perform an Advanced Search in EIMS?
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Select EIMS Search from the Navigation Sidebar.
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Select Advanced Search from the Navigation Sidebar or within the body of the Simple Search page.
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Enter desired search criteria.
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Select the Search button to display the results.
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| Select the Title link of the desired metadata record. |
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| Detailed Instructions | |
| Instructions for a Simple Search |
| Step 1 |
Select EIMS Search from the Navigation Sidebar to display the EIMS Simple Search page. |
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| Step 2 |
Enter desired search criteria (see instructions below). |
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| | Choose from the criteria defined in the table below.
The Information Type categorizes the Information Object described by the EIMS metadata record. If you want to limit your search to a single type of Information Object, select one of the following values from the pick list:- Data Set – a freestanding collection of information not included in a formal database management system
- Model – a set of algorithms used to calculate a derived quantity or predict a future state
- Web Site – a collection of web pages accessed at a specific URL
- Database – collections of data residing in a database management system
- Multimedia – information products such as maps, pictures and images, sound files and video films
- Document – any type of text information products (e.g., memorandum, book, article, report, etc.)
- Project – any type of bounded, focused activity with a defined outcome (a more comprehensive description of project activity is under development).
- Meeting – an organized assembly of people brought together for a defined purpose
- Spatial – environmental information that incorporates geographic identifiers which reference locations on the earth’s surface using a standard set of coordinates
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A keyword is a descriptive term associated with an EIMS record in order to facilitate searches by topics and terms. EIMS functionality enables you to search for any word(s) found in the following fields: Abstract, Title, Keywords, or all of these fields (Abstract, Title, and Keyword).
To restrict your search results to only records with certain words, enter the desired word(s) and use the pick list to select the fields to be searched (e.g., "oxygen", "arsenic", "waste water treatment").
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| A Cross-Partner Collection in EIMS has shared ownership between two or more Partners. To limit your search to a specific Cross-Partner Collection, select one from the pick list provided. Please note that you can search by Cross-Partner Collection or EIMS Partner, but not both. |
| Select from the list of EIMS Partner organizations to return only records in that Partner's collection. Please note that you can search by Cross-Partner Collection or EIMS Partner, but not both. |
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| Step 3 |
Select the Search button to display the results. |
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| Step 4 |
From within the results, click on a Title link to display the desired record. |
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| | The Metadata Report for the selected entry displays. |
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| Instructions for an Advanced Search | |
| Step 1 |
Select EIMS Search from the Navigation Sidebar to display the EIMS Simple Search page. |
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| Step 2 |
Select Advanced Search from the Navigation Sidebar (or within the body of the Simple Search page) to display the EIMS Advanced Search page. |
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| Step 3 |
Enter desired search criteria (see instructions below). |
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| | Choose from the criteria defined in the table below.
A keyword is a descriptive term associated with an EIMS record in order to facilitate searches by topics and terms. EIMS functionality enables you to search for any word(s) found in the following fields: Abstract, Title, Keywords, or all of these fields (Abstract, Title, and Keyword).
To restrict your search results to only records with certain words, enter the desired word(s) and use the pick list to select the fields to be searched (e.g., "oxygen", "arsenic", "waste water treatment").
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To confine your search to a specific geographical location, use either the Geographical Boundaries or Watershed buttons.
Selecting the Geographical Boundaries button displays a pop-up screen to narrow your search by state and county. Select a state from the pick list provided to populate the second pick list with all counties within that state. Then select the desired county and click OK to populate the search criteria.
Selecting the Watershed button displays a pop-up screen to narrow your search by USGS Hydrologic Unit Code. You may either enter an HUC code or build one by selecting the hierarchical components of the code (Region, Subregion, Accounting Unit, Cataloging Unit). As you select a value from first level, EIMS populates the second level pick list with all applicable options, etc. Once you have completed the HUC, select OK to populate the search criteria.
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The Information Type categorizes the Information Object described by the EIMS metadata record. If you want to limit your search to a single type of Information Object, select one of the following values from the pick list:- Data Set – a freestanding collection of information not included in a formal database management system
- Model – a set of algorithms used to calculate a derived quantity or predict a future state
- Web Site – a collection of web pages accessed at a specific URL
- Database – collections of data residing in a database management system
- Multimedia – information products such as maps, pictures and images, sound files and video films
- Document – any type of text information products (e.g., memorandum, book, article, report, etc.)
- Project – any type of bounded, focused activity with a defined outcome (a more comprehensive description of project activity is under development).
- Meeting – an organized assembly of people brought together for a defined purpose
- Spatial – environmental information that incorporates geographic identifiers which reference locations on the earth's surface using a standard set of coordinates
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| Start Date and End Date refer to the start and end dates for an Information Object described by the EIMS metadata record. If you want to constrain the search to within a certain timeframe, enter the dates (in MM/DD/YYYY format). |
| A Cross-Partner Collection in EIMS has shared ownership between two or more Partners. To limit your search to a specific Cross-Partner Collection, select one from the pick list provided. Please note that you can search by Cross-Partner Collection or EIMS Partner, but not both. |
| Select from the list of EIMS Partner organizations to return only records in that Partner's collection. Please note that you can search by Cross-Partner Collection or EIMS Partner, but not both. |
| To search for all records associated with a specific person, enter their first and last name. If you want to further delineate the search to all records for which the designated person has a specific role, select one from the pick list provided. The role classifies an individual capable of providing supplemental information about the Information Object described by the EIMS metadata record or about components of the record (e.g., Principle Investigator, Project Manager, Webmaster, etc.). |
| To search for all records associated with a specific organization, enter name of the organization. If you want to further delineate the search to all records for which the designated organization has a specific role, select one from the pick list provided. The role classifies organizations capable of providing supplemental information about the Information Object described by the EIMS metadata record or about components of the record (e.g., Distributor, Publisher, Source Originator, etc.). |
| An Entry ID is the EIMS identification number for a specific metadata record generated by the system upon submission of a completed Metadata Entry Main Page. If you know the Entry ID for the record you want to open, enter it here. No other selection criteria are necessary. |
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| Step 4 |
Select the Search button to display the results. |
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| Step 5 |
From within the results, select a record's Title link. |
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| | The Metadata Report for the selected entry displays. |
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