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How to Populate Personal Information – Education

What is this?

This web page serves as a "How to..." guide for populating (adding, editing, and/or deleting) the Education component of a user's personal information. It contains an overview of the process and a summary of the steps involved, followed by detailed instructions with screen shots from the EIMS application. Red markings on the screen shots highlight or describe screen content.

Overview

What is the purpose of the Education data entry form?

The Education data entry form allows you to enter information about your academic degrees.

Who can populate Education information?

Any registered user of EIMS can populate Education information about themselves. Additionally, EIMS Administrators can edit personal information for all users.

Prerequisites

You must be a registered user of EIMS to populate personal information for yourself. You must be an EIMS Administrator to edit personal information about any users in addition to yourself.

How do you populate the Education component of your personal information?

Although you use the same data entry form, the process varies slightly depending upon whether you are adding, editing, or deleting Education information.

How do you add data to the Education component of your personal information?

Step 1	Select the Edit Personal Data / Change Password option from the Main Menu (or the Maintain Personal Data option for EIMS Administrators).
Step 2	Navigate to the Education data entry form.
Step 3	Populate fields as desired.
Step 4	Select the Save button.

How do you edit the Education component of your personal information?

Step 1	Select the Edit Personal Data / Change Password option from the Main Menu (or the Maintain Personal Data option for EIMS Administrators).
Step 2	Navigate to the Education data entry form.
Step 3	Open the edit page for the individual degree you wish to modify.
Step 4	Edit fields as desired.
Step 5	Select the Save button.

How do you delete data from the Education component of your personal information?

Step 1	Select the Edit Personal Data / Change Password option from the Main Menu (or the Maintain Personal Data option for EIMS Administrators).
Step 2	Navigate to the Education data entry form.
Step 3	Open the edit page for the individual degree you wish to delete.
Step 4	Select the Delete button.
Step 5	Select the OK button to confirm the deletion.

Detailed Instructions

Instructions for Adding Education Data

Step 1

Select the Edit Personal Data / Change Password option from the Main Menu (or the Maintain Personal Data option for EIMS Administrators).

NOTE

If you are already editing your personal information, skip to Step 2.

Picture of the Main Menu with the Edit Personal Data option highlighted

Step 2

Select the data entry form link from the Navigation Sidebar to display the Education data entry form.

NOTE

If there is no Education data currently saved in EIMS, the data entry form automatically displays in add mode. If there already is Education data, the form will display in report mode; click the Add button to open the data entry form in add mode.

Step 3

Populate fields as desired (see instructions below).

NOTE

Mandatory fields are indicated by an asterisk (*).

Picture of Education data entry form in add mode

The following table provides definitions and instructions for each field. (Please see Conventions for an explanation of the form's buttons.)

Field	Definition / Instructions
Degree*	Select an academic degree from the pick list.
Subject*	Enter the subject in which you received the academinc degree (e.g., Chemical Engineering, Environmental Sciences, etc.)
Year	Enter the year in which you attained the degree.
Institution	Enter the name of the educational institution from which you attained the academic degree.

Step 4

Select Save, and a Success! message displays on the page indicating that the row (individual degree) has been inserted (i.e., the information you entered has been added to the EIMS database).

Picture of Education data entry field with success message from addition

NOTE

Select a data entry form link from the Navigation Sidebar to continue adding and/or editing your personal information.


Instructions for Editing Education Data

Step 1

Select the Edit Personal Data / Change Password option from the Main Menu (or the Maintain Personal Data option for EIMS Administrators).

NOTE

If you are already editing the your personal information, skip to Step 2.

Step 2

Select the data entry form link from the Navigation Sidebar to display the Education data entry form.

Step 3

Open the edit page for the individual degree you wish to modify by selecting the link in the table of degrees currently saved in the EIMS metadata record.

Picture of Education data entry form in report mode

Step 4

Edit fields as desired (see instructions below).

NOTE

Mandatory fields are indicated by an asterisk (*).

Picture of Education data entry form in edit mode

The following table provides definitions and instructions for each field. (Please see Conventions for an explanation of the form's buttons.)

Field	Definition / Instructions
Degree Number*	Systematically generated identification number for the degree; you cannot edit this field.
Degree*	Select an academic degree from the pick list.
Subject*	Edit the subject in which you received the academinc degree (e.g., Chemical Engineering, Environmental Sciences, etc.)
Year	Enter / edit the year in which you attained the degree.
Institution	Enter / edit the name of the educational institution from which you attained the academic degree.

Step 5

Select Save, and a Success! message displays on the page indicating that the row (individual degree) has been updated (i.e., the changes you entered have been made in the EIMS database).

Picture of Education data entry field with success message from edit

NOTE

Select a data entry form link from the Navigation Sidebar to continue adding and/or editing your personal information.


Instructions for Deleting Education Data

Step 1

Select the Edit Personal Data / Change Password option from the Main Menu (or the Maintain Personal Data option for EIMS Administrators).

NOTE

If you are already editing your personal information, skip to Step 2.

Step 2

Select the data entry form link from the Navigation Sidebar to display the Education data entry form.

Step 3

Open the edit page for the individual degree you wish to delete by selecting the link in the table of degrees currently saved in the EIMS metadata record.

Step 4

Select the Delete button to eliminate the specified degree from your personal information.

Picture of Education data entry form in edit mode with delete button highlighted

Step 5

Select OK to confirm the deletion, and a Success! message displays indicating that the row (individual degree) has been deleted.

Picture of Education data entry field with delete confirmation box

Picture of Education data entry field with success message from deletion

NOTE

Select a data entry form link from the Navigation Sidebar to continue adding and/or editing your personal information.




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