Jump to main content.

Wastes - Resource Conservation - Reduce, Reuse, Recycle - Recycle on the Go

Timeline for Planning Recycling Programs at Special Events

Pre-Event

2-4 Months Before

Nominate a recycling coordinator.
Appoint a volunteer coordinator. This person will be responsible for recruiting and managing volunteers.
Consider the types of waste that will be generated and the types of recyclables that will be collected.
Determine the bin types and arrange for rental or purchase if needed.
Determine where the bins will be placed and the number of bins needed.
Decide whether a hauler is needed or if you will transport the recyclables yourself.
Begin promotion activities and mention recycling on tickets and in fliers.
Arrange for volunteers if necessary.
Meet with vendors and discuss recycling at the event.

1 Month Before

Draw up a site plan.
Designate a location for storing the recyclables until the end of the event and how to label each type.
Plan the first meeting with volunteers.
Strategize, devise signage, and develop advertisement and education.
Conduct the first meeting with volunteers.

2 Weeks Before

Issue a press release about the recycling program for the upcoming event.
Finalize the site plan and delegate responsibilities.
Assign shifts to volunteers.
Ensure the availability of replacement bags for collection bins.

1 Week – 1 Day Before

Set up venue with signage and collection bins.
Designate check-in area.

During the Event

Deploy staff or volunteers in shifts.
Monitor bins, emptying when necessary.
Make sure signage stays in place.
Collect recyclables from vendors.
Promote recycling.
Keep extra bins available that can be placed in high traffic areas.
Clean the bins to keep insects, rodents, and other pests away.

Post Event

Make sure that hauler collects all recyclables, or drop them off yourself.
Collect and return bins.
Complete final sorting if necessary.
Clean site.
Determine the amount (by weight) of recyclables collected.
Issue another press release about the success of the event.
Document what worked and what didn't for future events.
Evaluate the program with input from the volunteers and vendors.
Consider collecting additional materials at the next event.

Jump to main content.