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Records Schedules; Availability and Request for Comments
Note: EPA no longer updates this information, but it may be useful as a reference or resource.
[Federal Register: February 14, 2000 (Volume 65, Number 30)]
[Notices]
[Page 7398-7400]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr14fe00-80]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
March
[[Page 7399]]
30, 2000. Once the appraisal of the records is completed, NARA will
send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov. Requesters must
cite the control number, which appears in parentheses after the name of
the agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: (301) 713-7110. E-mail: records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs to conduct its business. Some schedules are comprehensive and
cover all the records of an agency or one of its major subdivisions.
Most schedules, however, cover records of only one office or program or
a few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too,
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Defense, Defense Logistics Agency (N1-361-99-3, 3
items, 2 temporary items). Electronic copies of documents created using
electronic mail and word processing that are associated with materials
accumulated by agency historians or used for historical purposes.
Recordkeeping copies of these files are proposed for permanent
retention.
2. Department of Defense, National Imagery and Mapping Agency (N1-
537-99-2, 52 items, 52 temporary items). Paper and electronic records
relating to research and development in the systems/technology area,
including electronic copies of documents created using electronic mail
and word processing. Records relate to such subjects as preparation of
budgets, project administration, evaluations of unsolicited proposals,
systems engineering, testing, and computer support. This schedule does
not include such records as overall program management and policy
files, design drawings, concept papers and other documents concerning
intelligence and geospatial extraction projects, and audiovisual
records, which will be scheduled separately.
3. Department of Defense, Office of the Inspector General (N1-509-
00-4, 9 items, 9 temporary items). Records relating to inspection
procedures and administration and to inspection concept development,
including electronic copies of documents created using electronic mail
and word processing. Records documenting approved inspection concepts
are to be transferred to separate inspections case files, which were
previously approved for permanent retention.
4. Department of Energy, National Renewable Energy Laboratory (N1-
434-99-4, 6 items, 6 temporary items). Records relating to legal
matters. Included are attorney working files, records relating to
standards of conduct and intellectual property, and electronic copies
of documents created using electronic mail and word processing.
5. Department of Health and Human Services, National Institutes of
Health (N1-443-00-3, 28 items, 27 temporary items). Patient and other
medical records relating to the operation of the Clinical Center,
including electronic copies of documents created using electronic mail
and word processing. Records relate to such matters as the collection
and disbursement of funds donated to meet emergency needs of patients,
blood collection and testing, laboratory findings, diagnostic
radiology, transfusion services, the use of student volunteers, and
medical treatment provided patients. Clinical Center protocol files,
documenting approved proposals for the use of human subjects in
research and related activities, are proposed for permanent retention.
6. Department of Justice, Office of the Inspector General (N1-60-
99-11, 7 items, 5 temporary items). Records relating to audits,
inspections, and investigations consisting of reports, correspondence,
memoranda, and supporting work papers, including electronic copies of
documents created using electronic mail and word processing.
Recordkeeping copies of final reports of audits and inspections are
proposed for permanent retention. Record-keeping copies of historically
significant investigation case files were previously approved for
permanent retention.
7. Department of Labor, Bureau of Labor Statistics (N1-257-00-2, 5
items, 5 temporary items). Paper and electronic records relating to
international price programs consisting of company information,
importing and exporting data, and information on pricing. This schedule
reduces the retention period for paper files, which were previously
approved for disposal.
8. Department of Labor, Employment Standards Administration (N1-
317-99-1, 16 items, 12 temporary items). Labor organization reports and
related correspondence, investigative case files, and electronic and
paper records associated with the Labor Organization Reporting System
(LORS), a database which contains information extracted
[[Page 7400]]
from labor organization reports. Also included are electronic copies of
documents created using electronic mail and word processing. Proposed
for permanent retention are recordkeeping copies of historically
significant investigative case files and LORS data in CD-ROM format,
with related documentation. Paper copies of labor organization reports
and related correspondence were previously approved for disposal.
9. Department of Labor, Mine Safety and Health Administration (N1-
433-00-1, 37 items, 34 temporary items). Records relating to agency
directives and other issuances. Included are issuances that pertain to
administrative management, bulletins that provide information of
interest to agency employees, and files relating to the preparation of
issuances. Electronic copies of documents created using electronic mail
and word processing also are included. Recordkeeping copies of manuals,
handbooks, and other issuances that pertain to agency organization,
policies, and procedures are proposed for permanent retention.
10. Department of the Navy, United States Marine Corps (N1-NU-00-1,
7 items, 7 temporary items). Field supply comprehensive analysis
records and related logistics reports as well as environmental
protection records relating to lead and copper control. Records include
critiques, background information, and findings regarding supply
problems, reports on logistical difficulties, and reports and related
records on the control of lead and copper in water systems. Also
proposed for disposal are electronic copies of documents created using
electronic mail and word processing.
11. Department of Transportation, Surface Trans-portation Board
(N1-134-99-3, 1 item, 1 temporary item). Official tariff files relating
to the rates and practices of carriers regarding the transportation of
property and passengers. This schedule reduces the retention period of
the records, which were previously approved for disposal.
12. Environmental Protection Agency, Office of Research and
Development (N1-412-97-4, 6 items, 5 temporary items). Applications and
related records pertaining to the use of alternate test procedures for
monitoring water and air pollutants. Proposed for permanent retention
are records relating to approved alternate test procedures for
monitoring radioactive materials.
13. Environmental Protection Agency, Agency-wide (N1-412-00-4, 4
items, 4 temporary items). Records associated with the Grants
Information and Control System (GICS), including software programs,
electronic data, ad hoc and monthly reports, and supporting
documentation. GICS is a tracking system for financial, administrative,
and project data for grants, interagency agreements, and cooperative
agreements.
14. Federal Energy Regulatory Commission, Office of Electric Power
Regulation (N1-138-99-7, 3 items, 3 temporary items). Transmission
Planning and Evaluation Reports, which are submitted annually by
transmitting utilities that own or operate integrated transmission
facilities at or above 100 kilovolts. Reports relate to transmission
planning, constraints, and available transmission capacity. Also
included are electronic copies of documents created using electronic
mail and word processing.
15. Federal Energy Regulatory Commission, Office of the Chief
Information Officer (N1-138-98-12, 6 items, 6 temporary items). Records
associated with the Publications and Correspondence Tracking System
(PACTS), an automated system used to track the status of requests for
information from the Commission's public reference room. Included are
such records as the PACTS electronic database, reports generated from
the database, and systems documentation.
16. Office of Management and Budget, Cost Accounting Standards
Board (N1-51-00-1, 1 item, 1 temporary item). Accounting disclosure
statements accumulated during the period 1968 to 1980. Statements,
which were submitted by contractors performing work for the Department
of Defense, the Department of Energy, and the National Aeronautics and
Space Administration, include information on annual total sales to the
government and the allocation of expenses.
17. Social Security Administration (N1-47-00-1, 47 items, 33
temporary items). Older records accumulated by various agency
administrative and program offices, primarily during the period 1935 to
1945, that relate to such matters as accounting, personnel management,
grants, information services, and disability insurance. Included are
such records as blank survey forms, press clippings, quarterly workload
reports, working papers and survey files used to prepare reports,
closed state grant-in-aid reports and audits, ledgers of expenditures
for grant-in-aid programs, grant docket files, subject files relating
to hospital facilities, personnel subject files, and time and
attendance files. Records proposed for permanent retention, which span
the period 1935 to 1966, include correspondence, subject files,
reports, and related program records of the Bureau of Public
Assistance, the Social Security Board Information Services unit, the
Office of Program Operations, the Office of Federal-State Relations,
the Office of Research and Statistics, and the Office of the Actuary.
18. Tennessee Valley Authority, Engineering Services (N1-142-97-12,
17 items, 17 temporary items). Meteorological and precipitation data
used to provide raw data for reports on precipitation in the Tennessee
River Basin issued monthly and annually. Records include rain gauge
recorder charts, observer reports and weather summaries, visibility
data charts and reports, and records relating to equipment validation.
19. District Courts of the United States, All District Courts (N1-
21-00-2, 1 item, 1 temporary item). Subpoenas that were issued for
persons outside of a court's district. Such subpoenas are no longer
accumulated by District Courts.
20. District Courts of the United States, U.S. District Court for
the District of Columbia (N1-21-99-1, 10 items, 6 temporary items).
Older records dating from approximately 1899 to 1970 relating to
hospital liens, mechanic liens, attorney grievances, appearance bonds,
notaries, and applications from ministers seeking authority to perform
marriages. Case files relating to persons committed to mental health
facilities, adoptions, and guardianship are proposed for permanent
retention.
Dated: February 24, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-3341 Filed 2-11-00; 8:45 am]
BILLING CODE 7515-01-P