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Records Schedules; Availability and Request for Comments
Note: EPA no longer updates this information, but it may be useful as a reference or resource.
[Federal Register: December 11, 2006 (Volume 71, Number 237)]
[Notices]
[Page 71583-71585]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr11de06-65]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
January 10, 2007. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: requestschedule@nara.gov.
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending (Note that the new time period for requesting
copies has changed from 45 to 30 days after publication):
1. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-1, 1 item, 1 temporary item). Master data file associated with
an electronic information system used to collect information and report
on the grading of poultry and related billing matters. This schedule
authorizes the agency to apply the proposed disposition instructions to
any recordkeeping medium.
2. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-5), 4 items, 4 temporary items). Records of a system used by the
Science and Technology Program to provide vital records protection and
ready reference assistance. The schedule authorizes the agency to apply
the proposed disposition instructions to any recordkeeping medium.
3. Department of Agriculture, Cooperative State Research,
Education, and Extension Service (N1-540-06-4, 11 items, 9 temporary
items). Inputs, outputs, master files, and documentation relating to a
data warehouse that provides a centralized source of information on
research, education, and extension programs of the agency and its
partner institutions in the areas of food, agriculture, and natural
resources. Scheduled for permanent retention are recordkeeping copies
of 4-H enrollment data and the documentation needed to access and
maintain those files. Records with significant research value
pertaining to related agency programs are scheduled separately for
permanent retention.
4. Department of Agriculture, Cooperative State Research,
Education, and Extension Service (N1-540-07-1, 6 items, 6 temporary
items). Reports on funding and staffing levels for research projects
and salary information from institutions which receive agency funding,
along with working files and other supporting documentation. Records
with significant research value are captured in the Current Research
Information System, which has been scheduled as permanent.
5. Department of the Army, Agency-wide (N1-AU-06-2, 1 item, 1
temporary item). Records related to administrative actions taken to
correct conduct deficiencies of soldiers. Included are copies of
administrative reprimands, admonitions, and censures of a non-punitive
nature. This schedule
[[Page 71584]]
authorizes the agency to apply the proposed disposition instructions to
any recordkeeping medium.
6. Department of the Army, Agency-wide (N1-AU-06-9, 3 items, 3
temporary items). Records relating to granting and tracking absences
from military posts including leave requests, control logs, and
military passes. This schedule authorizes the agency to apply the
proposed disposition instructions to any recordkeeping.
7. Department of the Army, Agency-wide (N1-AU-06-15, 2 items, 2
temporary items). Records relating to the certification and management
of facilities storing arms, ammunition, and explosives. This schedule
authorizes the agency to apply the proposed disposition instructions to
any recordkeeping medium.
8. Department of Defense, Army and Air Force Exchange Service (N1-
334-06-1, 4 items, 4 temporary items). Cash count and reconciliation
records for routine and surprise audits of cashier drawers and vaults.
9. Department of Defense, Defense Logistics Agency (N1-361-04-1, 12
items, 12 temporary items). Records created by the Environmental
Quality Program, including environmental inquiries, environmental
training records, records relating to disposal of low-level waste
materials, and reports, studies and related correspondence on the
agency's Installation Restoration Program.
10. Department of Defense, Office of the Secretary of Defense (N1-
330-06-1, 1 item, 1 temporary item). Master files associated with an
electronic information system used to review export license requests.
Included are export licensing data received from government agencies.
11. Department of Health and Human Services, Administration on
Aging (N1-439-06-3, 22 items, 22 temporary items). Records accumulated
by the Center for Management including Deputy Assistant Secretary's
schedules; executive officer's administrative files; budget formulation
files; financial management files; grants award, program support, and
working files; copies of personnel files; administrative policies and
procedures directives; working copies of organizational analysis files;
copies of routine procurement and acquisition files; copies of
printing, binding, duplication, and distribution files; HHS University
registration files; Work and Life Program files; continuity of
operation plan files; and Office of Administrative Services working files.
12. Department of Health and Human Services, Food and Drug
Administration (N1-88-06-4, 5 items, 4 temporary items). Records
accumulated by the Center for Drug Evaluation and Research including
advertisement and promotional labeling pieces and associated materials
received for review; enforcement case files for drug advertisements
found to be in violation of the FDA regulations; and master files and
outputs associated with electronic tracking systems used during the
drug advertisement and promotional labeling review process. Proposed
for permanent retention are recordkeeping copies of closeout records of
enforcement case files. For all items on this schedule except the
master files, the agency is authorized to apply the proposed
disposition instructions to any recordkeeping medium.
13. Department of Homeland Security, U.S. Citizenship and
Immigration Service (N1-566-06-3, 4 items, 4 temporary items). Inputs,
outputs, master files, and documentation associated with an electronic
system used to conduct background checks on applicants/petitioners
seeking benefits under the Immigration and Nationality Act. The agency
proposes a 75 year retention for the master files.
14. Department of Homeland Security, United States Secret Service
(N1-87-06-2, 4 items, 2 temporary items). Inputs and outputs associated
with an electronic system used to collect and analyze threatening
correspondence directed at the President, Vice-President, and other
high-ranking government officials. Proposed for permanent retention are
the master files and system documentation.
15. Department of Housing and Urban Development, Office of
Community Planning and Development (N1-207-07-1, 2 items, 2 temporary
items). Case files on appeals and civil cases filed under statutes
relating to real estate acquisition and relocation programs.
16. Department of Justice, Federal Bureau of Investigation (N1-65-
06-15, 1 item, 1 temporary item). This schedule requests authority to
destroy case number 70C-OC-58332, which pertains exclusively to the
investigation of the captioned individual and meets the criteria in
previous schedule N1-65-88-3 for permanent retention. This request
responds to a Federal Pre-Trial Diversion Program court order to delete
the records of the captioned individual.
17. Department of Justice, Federal Bureau of Investigation (N1-65-
06-16, 1 item, 1 temporary item). This schedule requests authority to
destroy within case number 281A-NK-92575 all documents pertaining to a
specific individual, who is not the subject of the investigation. The
case file meets the criteria in N1-65-88-3 for permanent retention.
This request responds to a Federal Pre-Trial Diversion Program court
order to delete the records of the individual.
18. Department of Justice, Federal Bureau of Investigation (N1-65-
07-2, 2 items, 2 temporary items). Paper and electronic versions of
correspondence with other law enforcement agencies relating to
identifying and locating wanted fugitives who are receiving federally
funded benefits contrary to law.
19. Department of Justice, National Drug Intelligence Center (N1-
523-06-1, 7 items, 3 temporary items). Records relating to the agency's
liaison and outreach activities with Congress and other Federal, State,
and local organizations. Included are copies of speeches,
presentations, and correspondence documenting the agency's public
counterdrug efforts. Proposed for permanent retention are recordkeeping
copies of records related to the Counterdrug Intelligence Coordinating
Group and Counterdrug Intelligence Executive Secretariat and mission-
related liaison records of high-ranking agency officials.
20. Department of State, Bureau of Diplomatic Security (N1-59-07-2,
3 items, 3 temporary items). Records associated with emergency security
support for overseas posts as well as training records related to
overseas security matters and mobile security deployments.
21. Department of Transportation, Federal Aviation Administration
(N1-237-06-2, 12 items, 6 temporary items). Records relating to the
Aviation and Space Education program including records of meetings with
stakeholders, regional partnership case files, inputs and outputs
associated with an electronic database tracking outreach activities,
and employee volunteer case files. Proposed for permanent retention are
the recordkeeping copies of files documenting the program's history,
organization and accomplishments; program correspondence; national
partnership case files; master files and system documentation
associated with an electronic database tracking outreach activities;
and records documenting the establishment and operation of national and
regional education programs.
22. Department of Transportation, National Highway Traffic Safety
Administration (N1-416-05-2, 37 items, 26 temporary items). Records of
the Office of Communications and Consumer Information, including newsclips,
reading files, staff directories, listserv records, weekly reports, project
tracking systems, the Web site, and event planning, exhibit,
[[Page 71585]]
and research files. Proposed for permanent retention are recordkeeping
copies of the Administrator's speeches and presentations, press
releases, audiovisual materials with their finding aids, and newsletters.
23. Department of the Treasury, Office of the Comptroller of the
Currency (N1-101-06-2, 4 items, 4 temporary items). Retiree case files
and inputs, master files, and system documentation for a database
tracking employee retirement benefits.
24. Environmental Protection Agency (N1-412-06-24, 4 items, 4
temporary items). Software, electronic data on participating agencies,
e-mail identification and verification data, and supporting
documentation associated with a Web-based portal providing public
access to Federal regulatory dockets for which the agency is the
overall managing partner.
25. Environmental Protection Agency (N1-412-07-1, 25 items, 25
temporary items). This schedule authorizes the agency to apply the
existing disposition instructions to a number of records series
regardless of recordkeeping medium. Included are special study files,
audit, evaluation, and investigation response files, congressional
correspondence, Federal facilities monitoring files, requests for
correction or reconsideration in regard to information quality,
legislation files, quality assurance project plans, intra-agency and
internal committee records, state and other entity relations and
oversight files, compliance files, ombudsman and citizen complaint
files, Federal Register notice files, environmental awards files,
confidential business information access records, and bid protest
appeals files. Paper recordkeeping copies of these files were
previously approved for disposal.
26. Environmental Protection Agency (N1-412-07-2, 24 items, 9
temporary items). This schedule authorizes the agency to apply the
existing disposition instructions to a number of records series
regardless of recordkeeping medium. Included are the following series
for which the paper recordkeeping copies have previously been approved
for disposal: Summaries of Clean Air Act review and comment files,
unpublished regulations and guidelines, routine enforcement action
files, staff members' manuscripts that are not mission-related, and
records of routine international activities and agreements. Included
are the following series for which the paper recordkeeping copies have
previously been approved as permanent: FOIA annual reports, management
studies, organizational plans, National Environmental Policy Act
preparation files, Clean Air Act review and comment files, published
regulations and guidelines, reports to Congress and the President,
authorization and approval files for programs run by states and other
non-Federal entities, landmark or precedent-setting enforcement action
files, administrative records pursuant to the Administrative Procedure
Act, final drafts of mission-related manuscripts by agency personnel,
and records of significant international activities and agreements.
27. Federal Energy Regulatory Commission, Office of Energy Projects
(N1-138-06-1, 1 item, 1 temporary item). Records relating to
preliminary filings by companies applying for certificates to operate
natural gas pipelines. Included are environmental assessments, public
notices, and related correspondence.
28. Securities and Exchange Commission, Office of Inspector General
(N1-266-05-2, 11 items, 9 temporary items). Case files and tracking
systems pertaining to internal and external audits and investigations.
Included are non-substantive case files and master files and outputs of
tracking systems. Proposed for permanent retention are recordkeeping
copies of final audit reports and investigative case files involving
senior agency officials that result in serious disciplinary action,
substantive changes in policy, or draw Congressional interest or
national media attention.
29. Small Business Administration, Administrative Information
Branch (N1-309-05-19, 4 items, 4 temporary items). Inputs, outputs,
master files, and documentation associated with an electronic
information system used as a repository of success stories based on
assistance from the agency.
30. United States Institute of Peace, Education Program (N1-573-07-
1, 1 item, 1 temporary item). Entry and evaluation forms for the
National Peace Essay Contest.
Dated: December 1, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E6-20995 Filed 12-8-06; 8:45 am]
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