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Records Schedules; Availability and Request for Comments
Note: EPA no longer updates this information, but it may be useful as a reference or resource.
[Federal Register: October 23, 2006 (Volume 71, Number 204)]
[Notices]
[Page 62126-62129]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr23oc06-83]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
[[Page 62127]]
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
November 22, 2006 (Note that the new time period for requesting copies
has changed from 45 to 30 days after publication). Once the appraisal
of the records is completed, NARA will send a copy of the schedule.
NARA staff usually prepare appraisal memorandums that contain additional
information concerning the records covered by a proposed schedule. These,
too, may be requested and will be provided once the appraisal is
completed. Requesters will be given 30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: requestschedule@nara.gov.
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending (Note that the new time period for requesting copies
has changed from 45 to 30 days after publication)
1. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-06-2, 5 items, 3 temporary items). Inputs,
outputs, and master files associated with electronic survey databases
maintained by the National Marine Fisheries Service to track species
behavior, incidents of disease and mortality, and species abundance
data. Proposed for permanent retention are historically significant
electronic databases and documentation relating to large-scale, long-
term species research.
2. Department of Health and Human Services, Centers for Medicare
and Medicaid Services (N1-440-05-1, 9 items, 2 temporary items).
Audiovisual records maintained by the Office of External Affairs
including exhibits, flyers, and handbills. Proposed for permanent
retention are recordkeeping copies of mission related recordings,
videos, photographs, graphic arts, publications, and related documentation.
3. Department of Health and Human Services, Centers for Medicare
and Medicaid Services (N1-440-05-2, 6 items, 5 temporary items).
Records relating to rulemaking including rulemaking records of a
routine nature and not requiring the Secretary's signature, internal or
pre-decisional documents, public comments, and copies of substantive
rulemaking records. Proposed for permanent retention are the
recordkeeping copies of substantive rulemaking records consisting of
cases that establish legal precedent or rules that require the
Secretary's signature. This schedule authorizes the agency to apply the
proposed disposition instructions to any recordkeeping medium.
4. Department of Health and Human Services, Food and Drug
Administration (N1-88-06-2, 19 items, 15 temporary items). Inputs,
outputs, master files, and documentation associated with electronic
information systems used by the Center for Drug Evaluation and Research
to review pediatric drugs, track meetings, formal disputes and
resolutions, and environmental assessments, register distributors, and
track certain ingredients used in the drug manufacturing process.
Proposed for permanent retention are master files and documentation
associated with electronic information systems used to register
ingredients and substances used in drug manufacturing, and to register
all drug applications received by the Center. For all items on this
schedule except the master files, the agency is authorized to apply the
proposed disposition instructions to any recordkeeping medium.
5. Department of Homeland Security, U.S. Coast Guard (N1-26-06-7, 6
items, 4 temporary items). Records include inputs to an electronic case
management system and routine search and rescue case files lacking
historical significance. Proposed for permanent retention are
recordkeeping copies of historically significant case files, including
attachments and enclosures.
[[Page 62128]]
6. Department of Homeland Security, U.S. Secret Service (N1-87-06-
1, 4 items, 4 temporary items). Land mobile radio voice transmission
recordings lacking historical significance, relating to presidential
and vice-presidential trips. Recordkeeping copies of significant
recordings are covered by a previously approved permanent disposition
authority.
7. Department of the Interior, Office of the Secretary (N1-48-06-8,
92 items, 87 temporary items). Records consist of cyber security
program and planning files including policies, directives, standards,
technical bulletins, guidance, meeting minutes, project plans,
enterprise security architecture files, privacy impact assessments,
performance reports, and inputs, outputs, master files, and
documentation associated with electronic information systems used for
the administration of certification and accreditation files and to
track incidents and trends. Proposed for permanent retention are
recordkeeping copies of the cyber security program court files relating
to Indian Fiduciary Trust records.
8. Department of Justice, Bureau of Prisons (N1-129-06-7, 1 item, 1
temporary item). This schedule reduces the retention period for
recordkeeping copies of periodic inmate counts at correctional
institutions, which were previously approved for disposal.
9. Department of Justice, Federal Bureau of Investigation (N1-65-
06-13, 3 items, 1 temporary item). Working papers relating to
administrative and operational policies and procedures. Proposed for
permanent retention are the recordkeeping copies of policies and
procedures. This schedule authorizes the agency to apply the proposed
disposition instructions to any recordkeeping medium.
10. Department of Justice, Federal Bureau of Investigation (N1-65-
06-14, 1 item, 1 temporary item). This schedule requests authority to
destroy case number 175-130, item 1A, which pertains exclusively to the
investigation of the captioned individual and meets the criteria in
previous schedule N1-65-88-3 for permanent retention based on volume.
This request responds to a Federal Pre-Trial Diversion Program court
order to delete the records of the captioned individual.
11. Department of the Navy, Agency-wide (N1-NU-06-5, 2 items, 2
temporary items). Records relating to the processing of non-U.S.
citizens for access to U.S. restricted defense information. Records
include requests, approvals, disapprovals, rescissions, polygraph
reports, correspondence, and related information. This schedule
authorizes the agency to apply the proposed disposition instructions to
any recordkeeping medium.
12. Department of the Navy, Chief of Naval Operations (N1-NU-06-4,
2 items, 2 temporary items). Forms, correspondence, memorandums, and
other records relating to the administration of security reviews of
documents prior to publication. This schedule authorizes the agency to
apply the proposed disposition instructions to any recordkeeping medium.
13. Department of the Navy, Naval Criminal Investigative Service
(N1-NU-06-6, 4 items, 4 temporary items). Records relating to the
administration of ongoing investigations including tracking forms,
plans, and review documents. This schedule authorizes the agency to
apply the proposed disposition instructions to any recordkeeping medium.
14. Department of the Treasury, Office of Thrift Supervision (N1-
483-06-3, 2 items, 2 temporary items). Consumer complaint files and
agency-issued charter certificates for the approval of new Federally-
chartered savings associations, corporate title changes, office
relocations, and charter amendments. This schedule authorizes the
agency to apply the proposed disposition instructions to any
recordkeeping medium.
15. General Services Administration, Federal Acquisition Service
(N1-137-06-1, 3 items, 3 temporary items). Inputs, master files, and
outputs associated with an electronic information system designed to
provide a secure, comprehensive identification system for Federal
employees.
16. Government Accountability Office, Agency-wide (N1-411-06-1, 8
items, 7 temporary items). Records consist of administrative support
files relating to budget, property management, procurement, security,
and travel, investigative files that lack historical significance,
facility and equipment safety records, personnel security files, and
Personnel Appeals Board case files. Proposed for permanent retention
are recordkeeping copies of historically significant records relating
to the agency's budget submission and testimony, building management,
press releases, publications, and special investigations reflecting
significant Comptroller General, public, and/or congressional scrutiny.
This schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
17. Government Accountability Office, Agency-wide (N1-411-06-2, 4
items, 3 temporary items). Records relate to agency audits of federal
programs and performance. Included are such records as audit findings
and action reports, records documenting interaction with Congress, and
scheduled agency appearances at Congressional hearings. Proposed for
permanent retention are recordkeeping copies of historically
significant audit and engagement records involving issues of far-
reaching national or international importance, matters that have a
significant impact on agency operations, matters of extensive national
media attention, or actions that result in the approval of new
Congressional legislation. This schedule authorizes the agency to apply
the proposed disposition instructions to any recordkeeping medium.
18. Government Accountability Office, Agency-wide (N1-411-06-3, 6
items, 5 temporary items). Records relate to agency policies and policy
development, agency organization, and decisions of senior agency
executives. Included are such records as legal decisions and opinions,
fraud, regulatory, and related oversight records, Comptroller General
meeting records, and bid protests. Proposed for permanent retention are
recordkeeping copies of claims, senior executives' subject and
correspondence files, agency history files, annual reports,
publications, legislative histories, and records relating to the
Impoundment Control Act. This schedule authorizes the agency to apply
the proposed disposition instructions to any recordkeeping medium.
19. National Archives and Records Administration, Office of the
Federal Register (N1-64-06-3, 10 items, 9 temporary items). Inputs,
outputs, documentation, and system backups associated with the
electronic editing and publication of Federal Register submissions by
Federal agencies. Proposed for permanent retention are recordkeeping
copies of submissions signed by the President.
20. National Archives and Records Administration, Information
Security Oversight Office (N1-64-06-4, 15 items, 7 temporary items).
Records relating to program direction and operations, and
administrative responsibilities. Proposed for permanent retention are
recordkeeping copies of the director's office files, policy development
records, requests for waivers or exemptions, reclassification actions,
agency copies of Interagency Security Classification Appeals Panel
records, and official reports relating to the classification management
programs of Executive agencies.
[[Page 62129]]
21. Railroad Retirement Board, Office of the General Counsel (N1-
184-06-2, 24 items, 19 temporary items). Correspondence, working files,
subject files, reference files, and reports relating to legal and
legislative services for the agency, including an electronic database
and related records used to handle appeals and hearings regarding
disagreements with claims decisions of the board. Proposed for
permanent are recordkeeping copies of policy and legal files of the
General Counsel, and index files to Digests of Legal Opinions.
22. Social Security Administration, Office of International
Programs (N1-47-06-01, 13 items, 13 temporary items). Inputs, outputs,
and claim files associated with a Web site used to adjudicate veterans'
benefit claims for Filipinos who served in the U.S. armed forces during
World War II.
23. Tennessee Valley Authority, Power System Operations (N1-142-06-
2, 1 item, 1 temporary item). Case files relating to the review and
approval process for power transmission lines and substation
construction projects. Included are such records as environmental
assessments, public involvement plans, public comment letters, Federal
Register notices, signed Findings of No Significant Impact, and
engineering design records.
Dated: October 17, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E6-17620 Filed 10-20-06; 8:45 am]
BILLING CODE 7515-01-P