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Public Health Conference Support Grant Program; Notice of Availability of Funds
Note: EPA no longer updates this information, but it may be useful as a reference or resource.
[Federal Register: August 13, 2001 (Volume 66, Number 156)]
[Notices]
[Page 42541-42545]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr13au01-63]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Disease Control and Prevention
Agency for Toxic Substances and Disease Registry
[Program Announcement 02004]
Public Health Conference Support Grant Program; Notice of
Availability of Funds
A. Purpose
The Centers for Disease Control and Prevention (CDC) and the Agency
for Toxic Substances and Disease Registry (ATSDR) announce the
availability of fiscal year (FY) 2002 funds for a grant program for
Public Health Conference Support. This program addresses the health
promotion and disease prevention objectives of ``Healthy People 2010''.
This announcement is related to the focus areas of Arthritis,
Osteoporosis, Chronic Back Conditions, Cancer, Diabetes, Disability and
Secondary Conditions, Educational and Community-Based Programs,
Environmental Health, Heart Disease and Stroke, Immunization and
Infectious Diseases, Injury and Violence Prevention, Maternal, Infant
and Child Health, Occupational Safety and Health, Oral Health, Physical
Activity and Fitness, Public Health Infrastructure, Respiratory
Diseases, Sexually Transmitted Diseases, and Tobacco Use. For a copy of
``Healthy People 2010'' visit the internet site http://www.health.gov/
healthypeople
Conferences on Access to Quality Health Services, Family Planning,
Food Safety, Health Communications, Medical Product Safety, Nutrition
and Overweight, Substance Abuse, and Vision and Hearing, are not
priority focus areas of CDC or ATSDR, and should be directed to other
Federal Agencies. HIV is not included in this Program Announcement.
The purpose of conference support funding is to provide partial
support for specific non-federal conferences (not a series) in the
areas of health promotion and disease prevention information and
education programs, and applied research.
Because conference support by CDC/ATSDR creates the appearance of
CDC/ATSDR co-sponsorship, there will be active participation by CDC/
ATSDR in the development and approval of the conference agenda. CDC/
ATSDR funds will be expended only for approved portions of the
conference.
The mission of CDC is to promote health and improve the quality of
life by preventing and controlling disease, injury, and disability.
CDC supports local, Tribal, State, academic, national, and
international health efforts to prevent unnecessary disease,
disability, and premature death, and to improve the quality of life.
This support often takes the form of education, and the transfer of
high quality research findings and public health strategies and
practices through symposia, seminars, and workshops. Through the
support of conferences and meetings (not a series) in the areas of
public health research, education, prevention research in program and
policy development in managed care and prevention application, CDC is
meeting its overall goal of dissemination and implementation of new
cost-effective intervention strategies.
ATSDR focus areas are: (1) Health effects of hazardous substances
in the environment; (2) disease and toxic substance exposure
registries; (3) hazardous substance removal and remediation; (4)
emergency response to toxic and environmental disasters; (5) risk
communication; (6) environmental disease surveillance; and (7)
investigation and research on hazardous substances in the environment.
The mission of ATSDR is to prevent both exposure and adverse human
health effects that diminish the quality of life associated with
exposure to hazardous substances from waste sites, unplanned releases,
and other sources of pollution present in the environment.
ATSDR's systematic approaches are needed for linking applicable
resources in public health with individuals and organizations involved
in the practice of applying such research. Mechanisms are also needed
to shorten the time frame between the development of disease prevention
and health promotion techniques and their practical application. ATSDR
believes that conferences and similar meetings (not a series) that
permit individuals to engage in hazardous substances and environmental
health research, education, and application (related to actual and/or
potential human exposure to toxic substances) to interact, are critical
for the development and implementation of effective programs to prevent
adverse health effects from hazardous substances.
B. Eligible Applicants
Applications for CDC support may be submitted by public and private
non-profit organizations. Public and private non-profit entities
include State and local governments or their bona fide agents,
voluntary associations, foundations, civic groups, scientific or
professional associations, universities, and Federally-recognized
Indian tribal governments, Indian tribes, or Indian tribal
organizations.
Only conferences planned for May 1, 2002 through September 30, 2003
are eligible to apply under this announcement.
Note: Title 2 of the United States Code, Chapter 26, Section
1611 states that an organization described in section 501(c)(4) of
the Internal Revenue Code of 1986 that engages in lobbying
activities is not eligible to receive Federal Funds constituting an
award, grant, cooperative agreement, contract, loan, or any other
form.
Applications for ATSDR support may be submitted by the official
public health agencies of the States, or their bona fide agents. This
includes the District of Columbia, American Samoa, the Commonwealth of
Puerto Rico, the Virgin Islands, the Federated States of Micronesia,
Guam, the Northern Mariana Islands, the Republic of the Marshall
Islands, the Republic of Palau, and Federally-recognized Indian Tribal
governments. State organizations, including State universities, State
colleges, and State research institutions must establish that they meet
their respective State's legislature definition of a State entity or
political subdivision to be considered an eligible applicant.
[[Page 42542]]
Also eligible are nationally recognized associations of health
professionals and other chartered organizations generally recognized as
demonstrating a need for information to protect the public from the
health effects of exposure to hazardous substances.
C. Availability of Funds
Approximately $1,100,000 may be available from CDC in FY 2002 to
fund approximately 50 to 60 awards. It is expected that the average
award will be $20,000. For FY 2002, awards will be made for three
cycles (A, B, and C) each with a 12-month budget period within a 12-
month project period. Funding estimates may change.
Approximately $50,000 is available from ATSDR in FY 2002 to fund
approximately six awards. It is expected that the average award will be
$8,000, ranging from $5,000 to $10,000. It is expected that the awards
will begin on or about thirty days before the date of the conference
and will be made for a 12-month budget period within a 12-month project
period. Funding estimates may change.
D. Use of Funds
1. Funds may be used for direct cost expenditures: salaries;
speaker fees (for services rendered); rental of necessary conference
related equipment; registration fees; and transportation costs (not to
exceed economy class fare) for non-Federal individuals.
2. Funds may be used for only those parts of the conference
specifically supported by CDC or ATSDR as documented in the grant
award.
3. Funds may not be used for the purchase of equipment; payments of
honoraria (for conferring distinction); alterations or renovations;
organizational dues; support entertainment or personal expenses; food
or snack breaks; cost of travel and payment of a Federal employee; per
diem or expenses for local participants (other than local mileage).
Travel for federal employees will be supported by CDC/ATSDR. Travel for
other Federal employees will be supported by the employees Federal
agency.
4. Funds may not be used for reimbursement of indirect costs.
5. CDC and ATSDR will not fund 100 percent of any conference
proposed under this announcement. Part of the cost of the proposed
conference must be supported with other than Federal funds.
6. CDC and ATSDR will not fund a conference after it has taken
place.
7. Although the practice of handing out novelty items at meetings
is often employed in the private sector to provide participants with
souvenirs, Federal funds cannot be used for this purpose.
E. Program Requirements
Grantees must meet the following requirements:
1. The conference organizer(s) may use CDC's/ATSDR's name only in
factual publicity for the conference. CDC/ATSDR involvement in the
conference does not necessarily indicate support for the organizer's
general policies, activities, or products or the content of speakers'
presentations.
2. Any conference co-sponsored under this announcement shall be
held in facilities that are fully accessible to the public as required
by the Americans with Disabilities Act Accessibility Guidelines
(ADAAG). Accessibility under ADAAG addresses accommodations for persons
with sensory impairments as well as persons with physical disabilities
or mobility limitations.
3. Manage all activities related to program content (e.g.,
objectives, topics, attendees, session design, workshops, special
exhibits, speaker's fees, agenda composition, and printing). Many of
these items may be developed in concert with assigned CDC or ATSDR
project personnel.
4. Provide draft copies of the agenda and proposed ancillary
activities to CDC or ATSDR for approval. All but 10 percent of the
total funds awarded for the proposed conference will be initially
restricted pending approval of a full final agenda by CDC or ATSDR. The
remaining 90 percent of funds will be released by letter to the grantee
upon the approval of the final agenda. CDC and ATSDR reserves the right
to terminate co-sponsorship at any time.
5. Determine and manage all promotional activities (e.g., title,
logo, announcements, mailers, press, etc.). CDC or ATSDR must review
and approve any materials with reference to CDC or ATSDR involvement or
support.
6. Manage all registration processes with participants, invitee,
and registrants (e.g., travel, reservations, correspondence, conference
materials and handouts, badges, registration procedures, etc.).
7. Plan, negotiate, and manage conference site arrangements,
including all audio-visual needs.
8. Analyze data from conference activities that pertain to the
impact of prevention. Adequately assess increased knowledge, attitudes,
and behaviors of the target audience.
F. Application Content
A letter of intent (LOI) is required for this Program Announcement.
Letter of Intent (LOI) instructions: Interested applicants are
required to submit an original and two copies of a two to three-page
in-depth typewritten Letter of Intent (LOI). Use English only and avoid
jargon and unusual abbreviations. Upon review of the LOI's, CDC or
ATSDR will extend written invitations to perspective applicants to
submit applications. CDC or ATSDR will accept applications by
invitation only. Availability of funds may limit the number of
applicants, regardless of merit, that receive an invitation to submit
applications. The LOI should specifically describe the following
required information:
1. Justification of the conference, including the problems it
intends to clarify and the developments it may stimulate;
2. Title of the proposed conference--include the term
``Conference,'' ``Symposium,'' ``Workshop,'' or similar designation;
3. Location of conference--city, state, and physical facilities
required for the conduct of the meeting;
4. Expected registration--the intended audience, approximate number
and profession of persons expected to attend;
5. Date(s) of conference--inclusive dates (not a series) of
conference (LOIs without date of conference will be considered non-
responsive to this program announcement and returned to the applicant
without review);
6. Summary of conference format--projected agenda (including list
of principal areas or topics to be addressed), including speakers or
facilitator. In addition, information should be provided about all
other national, regional, and local conferences held on the same or
similar subject during the last three years; and also include on the
first page:
a. The name of the organization.
b. Primary contact person's name.
c. Mailing address.
d. Telephone number.
e. And if available, fax number and e-mail address.
The LOI must include the estimated total cost of the conference and
the percentage of the total cost (which must be less than 100 percent)
being requested from CDC or ATSDR. Requests for 100 percent funding
will be considered non-responsive to this program announcement and will
be returned to the applicant without review. No Appendices, booklets,
or other documents accompanying the LOI will be considered.
[[Page 42543]]
An invitation to submit an application will be made on the basis of
the proposed conference's relationship, as outlined in the LOI, to the
CDC or ATSDR funding priorities and availability of funds. LOIs should
be provided by overnight mail service, or U.S. postal service.
The three-page limitation (inclusive of letterhead and signatures),
must be observed or the letter of intent will be returned without
review.
Application
Applicants may apply to CDC or ATSDR for conference support only
after their LOI has been reviewed by CDC and ATSDR and a written
invitation, including an application form, has been received by the
prospective applicant.
An invitation to submit an application does not constitute a
commitment on the part of CDC or ATSDR to fund the application.
In addition to the following required information, use the
information in the Program Requirements and Evaluation Criteria
sections to develop the application content:
1. A project summary cover sheet that includes:
(a) Name of organization.
(b) Name of conference.
(c) Location of conference.
(d) Date(s) of conference.
(e) Intended audience and number.
(f) Dollar amount requested.
(g) Total conference budget amount.
2. A brief background of the organization--include the
organizational history, purpose, and previous experience related to the
proposed conference topic.
3. A clear statement of the need for and purpose of the conference.
This statement should also describe any problems the conference will
address or seek to solve, and the action items or resolutions it may
stimulate.
4. An elaboration on the conference objectives and target audience.
A list should be included of the principal areas or topics to be
addressed. A proposed or final agenda must be included.
5. A clear description of the evaluation plan and how it will
assess the accomplishments of the conference objectives. A sample of
the evaluation instrument that will be used must be included and a
step-by-step schedule and detailed operation plan of major conference
planning activities necessary to attain specified objectives.
6. Biographical sketches are required for the individuals
responsible for planning and implementing the conference. Experience
and training related to conference planning and implementation as it
relates to the proposed topic should be noted.
7. Letters of endorsement or support--Letters of endorsement or
support for the sponsoring organization and its capability to perform
the proposed conference activity.
8. Budget plan and justification--A clearly justified budget
narrative that is consistent with the purpose, objectives, and
operation plan of the conference. This will consist of a budget that
includes the share requested from this grant as well as those funds
from other sources, including organizations, institutions, conference
income and/or registration fees.
General Instructions: The narrative should be no more than 12
double-spaced pages, printed on one side, with one-inch margins, and
12-point font. Use English only and avoid jargon and unusual
abbreviations. Pages must be clearly numbered, and a complete index to
the application and its appendices must be included. The original and
two required copies of the application must be submitted unstapled and
unbound. Materials which should be part of the basic plan should not be
in the appendices.
Send LOIs and Applications to: Edna M. Green, Grants Management
Specialist, Grants Management Branch, Procurement and Grants Office,
Centers for Disease Control and Prevention, 2920 Brandywine Road, Room
3000, Atlanta, Georgia 30341-4146.
G. Submission and Deadline for All Applicants
Letter of Intent (LOI)
Letter of Intent Due Dates:
Cycle A: October 1, 2001, For conferences May 1, 2002-April 30, 2003
Cycle B: January 2, 2002, For conferences August 1, 2002-July 31, 2003
Cycle C: April 1, 2002, For conferences November 1, 2002-September 30,
2003
The letter of intent (LOI) must be submitted on or before October
1, 2001, January 2, 2002, and April 1, 2002. The applicant must submit
an original and two signed copies of the LOI to the Grants Management
Specialist identified in the ``Where to Obtain Additional Information''
section of this announcement.
Application
Applicants invited to apply should also submit the original and two
copies of PHS form 5161-1, (OMB Number 0937-0189). Forms are in the
application kit. Forms are also available at: http://forms.psc.gov/
forms/PHS/PHS-5161-1.pdf
------------------------------------------------------------------------
Earliest possible award
Application due dates dates
------------------------------------------------------------------------
CYCLE A: December 10, 2001................ April 1, 2002.
CYCLE B: March 8, 2002.................... July 1, 2002.
CYCLE C: June 17, 2002.................... September 30, 2002.
------------------------------------------------------------------------
Deadline: Filing deadlines have now been imposed for all conference
support grants and dates should be strictly followed by applicants to
ensure that there LOI's are received in a timely manner.
There will be three Conference Support reviews per year and awards
will be made in the months of April 2002, July 2002, and September
2002.
If your Conference dates fall between Oct 1, 2001 to April 30,
2002, you should have applied under the previous program Announcement
01002 otherwise your LOI will be considered unresponsive to Cycle A
under the 2002 Announcement.
If your Conference dates fall between May 1, 2002 to April 30,
2003, you can apply under Cycle A 2002.
If your Conference dates fall between August 1, 2002 to July 31,
2003, you can apply in Cycle B 2002.
If your Conference dates fall between November 1, 2002 to September
31, 2003, you can apply under Cycle C 2002.
Letters of Intent and Applications shall be considered as meeting
the deadline if they are either:
1. Received on or before the date, or
2. Postmarked on or before the deadline date and received in time
for orderly processing. (Applicants must request a legibly dated U.S.
Postal Service Postmark or obtain a legibly dated receipt from a
commercial carrier or the U.S. Postal Service. Private metered
postmarks shall not be acceptable as proof of timely mailing.)
Late Applications: Applications which do not meet the criteria in
1. or 2. above are considered late applications, will not be
considered, and will be returned to the applicant.
H. Evaluation Criteria
Letter of Intent
A conference is a symposium, seminar, workshop, or any other
organized and formal meeting lasting portions of one or more days,
where persons assemble to exchange information and views or explore or
clarify a defined subject, problem, or
[[Page 42544]]
area of knowledge, whether or not a published report results from such
meeting. The conference should support CDC or ATSDR's public health
principles in furtherance of CDC's mission or ATSDR's mission. CDC will
review the LOIs and compare conference objectives with our respective
missions and funding priorities to determine if a full application will
be invited. Less than 33 percent of LOI applicants are invited to
submit full applications.
Application
Each application will be evaluated individually against the
following criteria by an independent review group appointed by CDC.
Section 1.a., is ATSDR specific
Section 1.b., is CDC specific
Section 1.c., and all other sections in these criteria are applicable
to both CDC and ATSDR
1. Proposed Program and Technical Approach (25 points).
a. The public health significance of the proposed conference
including the degree to which the conference can be expected to
influence the prevention of exposure and adverse human health effects
and diminished quality of life associated with exposure to hazardous
substances from waste sites, unplanned releases and other sources of
pollution present in the environment. (Applicable to ATSDR applications
only).
b. The applicant's description of the proposed conference as it
relates to specific non-Federal conferences in the areas of health
promotion and disease prevention information/education programs (except
mental health, and substance abuse), including the public health need
of the proposed conference and the degree to which the conference can
be expected to influence public health practices. Evaluation will be
based also on the extent of the applicant's collaboration with other
organizations serving the intended audience. (Applicable to all CDC
applications except ATSDR)
c. The applicant's description of conference objectives in terms of
quality, specificity, and the feasibility of the conference based on
the operational plan.
2. Applicant's Capability (10 points).
Adequacy of applicant's resources (additional sources of funding,
organization's strengths, staff time, proposed physical facilities,
etc.) available for conducting conference activities.
3. The Qualification of Program Personnel (20 points).
Evaluation will be based on the extent to which the application has
described:
a. The qualifications, experience, and commitment of the principal
staff person, and his/her ability to devote adequate time and effort to
provide effective leadership.
b. The competence of associate staff persons, discussion leaders,
speakers, and presenters to accomplish conference objectives.
c. The degree to which the applicant demonstrates the knowledge of
nationwide and educational efforts currently underway which may affect,
and be affected by, the proposed conference.
4. Conference Objectives (25 points).
a. The overall quality, reasonableness, feasibility, and logic of
the designed conference objectives, including the overall work plan and
timetable for accomplishment.
b. The likelihood of accomplishing conference objectives as they
relate to disease prevention and health promotion goals, and the
feasibility of the project in terms of the operational plan.
5. Evaluation Methods (20 points).
Evaluation instrument(s) for the conference should adequately
assess increased knowledge, attitudes, and behaviors of the target
audience.
6. Budget Justification and Adequacy of Facilities (not scored).
The proposed budget will be evaluated on the basis of its
reasonableness; concise and clear justification; and consistency with
the intended use of grant funds. The application will also be reviewed
as to the adequacy of existing or proposed facilities and resources for
conducting conference activities.
I. Other Requirements
Technical Reporting Requirements
Provide the CDC with original plus two copies of:
1. a performance report, or in lieu of a performance report,
proceedings of the conference, no later than 90 days after the end of
the budget/project period.
2. financial status report, no later than 90 days after the end of
the budget/project period.
Send all reports to the Grants Management Specialist identified in
the ``Where to Obtain Additional Information'' section of this
announcement.
The following additional requirements are applicable to this
program. For a complete description of each, see Attachment I in the
application kit.
AR-7 Executive Order 12372 Review
AR-9 Paperwork Reduction Act Requirements
AR-10 Smoke-Free Workplace Requirements
AR-11 Healthy People 2010
AR-12 Lobbying Restrictions
AR-13 Prohibition on Use of CDC Funds for Certain Gun Control
Activities
AR-15 Proof of Non-Profit Status
AR-20 Conference Support
J. Authority and Catalog of Federal Domestic Assistance Number
The CDC program is authorized under Section 317 (k)(2) of the
Public Health Service Act, [42 U.S.C. 241]
as amended. The Catalog of
Federal Domestic Assistance number is 93.283.
The ATSDR program is authorized under Sections 104(i)(14) and (15)
of the Comprehensive Environmental Response, Compensation, and
Liability Act of 1980 (CERCLA), as amended by the Superfund Amendments
and Reauthorization Act of 1986 (SARA), [42 U.S.C. 9604(i)(14) and
(15)]. The Catalog of Federal Domestic Assistance number is 93.161 for
ATSDR.
K. Where To Obtain Additional Information
To receive additional written information, call 1-888-GRANTS4 (1-
888-472-6874). You will be asked to leave your name and address and
will be instructed to identify the Announcement number of interest. See
also the CDC home page on the Internet: http://www.cdc.gov/od/pgo/
funding/02004.htm
If you have questions after reviewing the contents of all the
documents, business management technical assistance may be obtained
from: Edna M. Green, Grants Management Specialist, Grants Management
Branch, Procurement and Grants Office, Centers for Disease Control and
Prevention (CDC), 2920 Brandywine Road, Room 3000, Atlanta, Georgia
30341-4146, Telephone: (770) 488-2743, Email address: ecg4@cdc.gov
For program technical assistance, contact: C.E. Criss Crissman,
Resource Analysis Specialist, Office of the Director Extramural
Services Activity, Public Health Practice Program Office (PHPPO),
Centers for Disease Control and Prevention (CDC), 4770 Buford Highway,
NE, MS K-38, Atlanta, Georgia 30341-3714, Telephone: (770) 488-2513,
Email address: cec1@cdc.gov
[[Page 42545]]
Dated: August 7, 2001.
John L. Williams,
Director, Procurement and Grants Office, Centers for Disease Control
and Prevention (CDC).
[FR Doc. 01-20221 Filed 8-10-01; 8:45 am]
BILLING CODE 4163-18-P