The Great Lakes/Baltic Sea Partnership Program
Host Protocol
Science: Host agencies volunteering for the Baltic Fellows Program
will be responsible for all scientific aspects of the fellow they have
selected for research. Full proposal development, field schedules,
scientific publishing of results and overall laboratory supervision.
Contacts: Each host agency will identify a scientific contact (the
individual to be contacted regarding any aspect of research, and a
logistics contact (the individual who will be taking care of lodging and
flights, and who will be requesting reimbursement on a monthly basis from
the Great Lakes Commission). Also, the supervisor to whom the fellow
directly reports to should be identified and passed along to the Great
Lakes Commission/Baltic Task Force.
Reporting: Host agencies are expected to provide a report on their
experience with the Baltic Fellow/Program to be included in an overall
summary of the Baltic Program for Phase I.
Per diem: This includes lodging and meals and incidentals,
including phone calls (within reason) and transportation costs to place of
research (bus pass). Every effort should be made to find suitable
accommodations well within the given budget. Any travel other than travel
to the laboratory (e.g. travel to a workshop or other research site) will
be covered by the host agency. The host agency logistics coordinators will
work together with the Great Lakes Commission to ensure fellows are
reimbursed on a monthly basis.
Medical: Medical insurance will be reimbursed by the Great Lakes
Commission. Host agency logistics coordinators should work with the
fellows in asking them to purchase insurance in their country of origin
(this is much less expensive than buying it here). The Great Lakes
Commission will reimburse each fellow upon receiving their receipt of
purchase of medical insurance covering the entire period of their stay in
the United States.
Lodging: It is generally recommended that host agency logistics
coordinators find lodging that contains a kitchenette or similar facility,
this cuts down on meal costs. Also, finding lodging as close to the place
of research as possible will reduce commuting costs. Thirty day-lease
apartment rentals or long term stay hotels are generally agreeable.
Travel: The only travel the Great Lakes Commission will cover are
the flight costs for each fellow to fly economy class return to the US
from their country of origin. Commuting costs to the place of research
will be covered under the daily maximum per diem.
Telephone calls: Each fellow will be able to call home and charge
these calls against their daily per diem rate.
Schedule: Depending on the research that is to be undertaken, each
host agency is responsible for completion on the research in a timely
manner. The maximum stay for each fellow is up to 6 months. Any over-run
of a six-month time frame will be borne by the host agency and/or the
fellow.
Attendance at Baltic Program workshops: It is expected that the
Baltic Fellows Program will host a workshop to discuss research findings
and to encourage new hosts to volunteer for Phase II. Each host agency for
this year is encouraged to budget for travel to a workshop to be held
somewhere in the mid-west sometime this fall, 1999.
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