Project Requirements and Forms
- CFR - Code of Federal Regulations
- GLNPO - Great Lakes National Program Office
- QA - Quality Assurance
- QAPP - Quality Assurance Project Plan
- PO - Project Officer
GLNPO Project Requirements: information for applicants
All requirements applicable to Federal EPA assistance agreements are applicable to your projects. This includes government-wide requirements pertaining to:
- accounting standards
- minority or woman business enterprise
- disposition of property
EPA regulations governing assistance programs and recipients are codified in Title 40 of the Code of Federal Regulations.
The generic requirements below may apply to projects funded through GLNPO. GLNPO Project Officers may also advise you of additional requirements applicable to your projects or may request some "tailoring" of the generic requirements.
These generic and specific requirements may result in costs that you had not previously anticipated. These costs should be reflected in proposed budgets. GLNPO requests that you include the applicable requirements in proposed workplans.
For projects involving environmental data collection, there is a potential benefit in savings and efficiency if you prepare your proposal in the form of a Quality Assurance Project Plan.
If a Project Officer has been assigned to your project, that Project Officer is the best person to advise you on whether particular requirements below apply to your project.
Semi-annual project progress reports shall be submitted electronically to the US EPA Project Officer within 30 days of the end of the reporting period.
Draft Final Report
Both the electronic and the paper version of the draft Final Report will be submitted to the US EPA Project Officer prior to Final Report submittal.
Both the electronic and the paper version of the Final Report shall be provided to the US EPA Project Officer for acceptance and approval at the completion of the project. The Final Report will, at EPA's discretion, be placed on EPA's website or intranet Intranet site. The Final Report is subject to the Freedom of Information Act.
Your Final Report must be submitted in three formats:
- Printed camera-ready copy.
- Original electronic copy on disc or CD. Both MacIntosh and Windows are acceptable. All major word processing and desktop publishing formats are acceptable. Digital graphics should be submitted in their original form. Any special fonts used within the document should also be provided.
- HTML (basic web page encoding) version.
The Recipient shall document, in writing and pictures, environmental progress under the project. Such documentation shall be submitted as part of progress reports and in the Final Report.
Payment of Federal funds shall be in accordance with the award agreement, up to 95% of the total allowable award. When the Final Report is delivered to the US EPA Project Officer and approved, the remaining 5% of the Federal share of total allowable costs will be paid.
Time and travel costs along with participation in professional meetings and conferences funded under this agreement shall be approved by the US EPA Project Officer in advance.
No portion of this work shall be subcontracted without the explicit notification and written approval by the US EPA Project Officer.
This project proposal will be reviewed to determine whether a Quality Assurance Project Plan (QAPP) will be needed.
- All projects which use environmental data must have an approved QAPP.
- Environmental data is defined as any measurements or information that describe
- environmental processes, location, or conditions;
- ecological or health effects and consequences;
- or the performance of environmental technology.
- [see the American National Standard Specifications and Guidelines for Quality Systems for Environmental Data Collection and Environmental Technology Programs (ANSI/ASQC E4-1994)].
- QAPPs must be submitted within 90 days of the grant award AND 30 days prior to commencement of any environmental data collection. The Recipient will adjust its implementation schedule accordingly.
- Costs associated with data collection are not allowable costs until the QAPP is approved by the GLNPO QA Manager.
Applicants who will need a QAPP may be able to save time and money if they prepare their proposal according to Required Elements in a Quality Assurance Project Plan.
Further guidance, including the document "QA/R5: EPA Requirements for Quality Assurance Project Plans" can be found at the EPA QA Division's website: http://www.epa.gov/quality/.
Contact GLNPO's QA Manager, Louis Blume (312) 353-2317 or the QA Associate, John Crncic (312) 886-9698, with questions or to request a sample QAPP.
Locational information (latitude and longitude) shall be reported for all areas of interest in this agreement (ex: sampling sites/areas, restoration sites/areas, etc.) according to the National Geospatial Data Policy (Geospatial Policies and Standards)
All environmental monitoring data collected under this agreement shall be reported to GLNPO in spreadsheet format, preferably Microsoft Excel. Contact Louis Blume (312) 353-2317 or Mary Beth Giancarlo (312) 886-2253 with questions or to receive a hard copy of the format.
Lab and field activities conducted for this project must be in accordance with provisions of the GLNPO Health, Safety, and Environmental Compliance Manual. Contractors and Recipients are required to have read the contents of the Manual prior to initiating field operations.
The Recipient will erect a visible project identification sign at each significant access point to the project. Each sign must give project information and credit the United States Environmental Protection Agency - Great Lakes National Program Office for funding. Subject to the US EPA Project Officer's approval, the Recipient will determine the design, placement, and materials for each sign. [Source: 40 CFR §30.515]
Disposition of Wastes
Disposal of all wastes will be in accordance with State and Federal regulations, and is the responsibility of the Recipient.