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Quality Assurance Project Plan Checklist

Revision:

QAPP Category:

Project Number:

 

Grant Title:
Author/P.I.:		Project Officer:
Date Review Submitted:		Date Review Requested:
Date Review Completed:		Reviewed by:

Major deficiencies (defined here as the absence of relevant information) were found in the following elements:

 

	Title & Approval Sheet		Analytical Methods
	Table of Contents		Quality Control
	Distribution List		Instrument/ Equipment Testing
	Project/Task Organization		Instrument Calibration & Frequency
	Problem Definition/Background		Inspection/Acceptance for Supplies
	Project/Task Description		Data Acquisition (Non-Direct)
	Data Quality Objectives		Data Management
	Special Training/Certification		Assessments & Response Actions
	Documentation & Records		Reports to Management
	Sampling Process Design		Data Review, Validation & Verification
	Sampling Method		Validation and Verification Methods
	Sample Handling		Reconciliation with User Requirements

Conclusion / Recommendation:
 

Acceptable

Acceptable with minor revisions

Unacceptable with major revisions

Revision:

QAPP Category:

Project Number:

 

Grant Title:
Author/P.I.:		Project Officer:
Date Review Submitted:		Date Review Requested:
Date Review Completed:		Reviewed by:

Major deficiencies (defined here as the absence of relevant information) were found in the following elements:

 

	Title & Approval Sheet		Analytical Methods
	Table of Contents		Quality Control
	Distribution List		Instrument/ Equipment Testing
	Project/Task Organization		Instrument Calibration & Frequency
	Problem Definition/Background		Inspection/Acceptance for Supplies
	Project/Task Description		Data Acquisition (Non-Direct)
	Data Quality Objectives		Data Management
	Special Traing/Certification		Assessments & Response Actions
	Documentation & Records		Reports to Management
	Sampling Process Design		Data Review, Validation & Verification
	Sampling Method		Validation and Verification Methods
	Sample Handling		Reconciliation with User Requirements

Conclusion / Recommendation:
 

Acceptable

Acceptable with minor revisions

Unacceptable with major revisions

 

IA = Included & Acceptable, NI=Not Included, IU = Included &Unacceptable, NA=Not Applicable	IA	NI	IU	NA	Comments
A1. Title & Approval Sheet
Title
Organization's name
Dated signature of project manager
Dated signature of QA officer
Other signatures, as needed
A2. Table of Contents
A3. Distribution List
A4. Project / Task Organization
Identifies key individuals & responsibilities (data users, decision makers, project QA Manager, Subcontractors , etc.)
Organization chart shows lines of authority & reporting responsibilities
A5. Problem Definition / Background
Clearly states problem or decision to be resolved
Historical & background information
A6. Project / Task Description
Lists measurements to be made
Cites applicable technical, regulatory, or program-specific quality standards, criteria, or objectives
Notes special personnel or equipment requirements
Provides work schedule
Notes required project & QA records/ reports
A7. Quality Objectives & Criteria for Measurement Data
States project objectives and limits, both qualitatively & quantitatively
States & characterizes measurement quality objectives as to applicable action levels or criteria
A8. Special Training Requirements/Certifications
A9. Documentation & Records
Lists information & records to be included in data report (e.g. raw data, field logs, results of QC checks, problems encountered)
States requested lab turnaround time
Gives retention time and location for records and reports
B1. Sampling Process Design (Experimental Design)
Types and number of samples required
Sampling network design & rationale for design
Sampling locations & frequency of sampling
Sample matrices
Classification of each measurement parameter as either critical or needed for information only
Validation study information, for non-standard situations
B2. Sampling Method Requirements
Identifies sample collection procedures & methods
Lists equipment needs
Identifies support facilities
Identifies individuals responsible for corrective action
B3. Sample Handling & Custody Requirements
Notes sample handling requirements
Notes chain of custody procedures, if required
B4. Analytical Methods Requirements
Identifies analytical methods to be followed (with all options) & required equipment
Provides validation information for non-standard methods
Identifies individuals responsible for corrective action
B5. Quality Control (QC) Requirements
Identifies QC procedures & frequency for each sampling, analysis, or measurement technique, as well as associated acceptance criteria and corrective action
References procedures used to calculate QC statistics ( precision, bias & accuracy)
B6. Instrument/ Equipment Testing, Inspection & Maintenance Requirements
Identifies acceptance testing of sampling and measurement systems
Describes equipment needing calibration and frequency for such calibration
Notes availability & location of spare parts
B7. Instrument Calibration & Frequency
Identifies equipment needing calibration and frequency for such calibration
Notes required calibration standards and/or equipment
Cites calibration records & manner traceable to equipment
B8. Inspection/Acceptance Requirements for Supplies & Consumables
States acceptance criteria for supplies & consumables
Notes responsible individuals
B9. Data Acquisition Requirements for Non-Direct Measurements
Identifies type of data needed from non-measurement sources (e.g. computer data bases & literature files) along with acceptance criteria for their use
Describes any limitations of such data
B10. Data Management
Describes standard record keeping & data storage and retrieval requirements
Checklist or standard forms attached to QAPP
Describes data handling equipment & procedures used to process, compile, and analyze data ( e.g., required computer hardware & software)
C1. Assessments & Response Actions
Lists required number, frequency & type of assessments, with approximate date and names of responsible personnel
Identifies individuals responsible for corrective action
C2. Reports to Management
Identifies the preparer and recipients of reports
Identifies frequency and distribution of reports for:
Project Status
Results of performance evaluations & audits
Results of periodic data quality assessments
Any significant QA problems
D1. Data Review, Validation, & Verification
States criteria for accepting, rejecting, or qualifying data
Includes project-specific calculations or algorithms
D2. Validation and Verification Methods
Describes process for data validation and verification
Identifies issue resolution procedure and responsible individuals
Identifies method for conveying these results to data users
D3. Reconciliation with User Requirements
Describes process for reconciling with DQOs and reporting limitations on use of data

 

 

 

 

 

 

 

 

 

 

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