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Quality Assurance Project Plan (QAPP) Checklist

Acronyms
Revision:   QAPP Category:   Project Number:  

 

Grant Title: [INSERT TEXT HERE]
Author/P.I.: [INSERT TEXT HERE] Project Officer: [INSERT TEXT HERE]
Date Review Submitted: [INSERT TEXT HERE] Date Review Requested: [INSERT TEXT HERE]
Date Review Completed: [INSERT TEXT HERE] Reviewed by: [INSERT TEXT HERE]

Major deficiencies (defined here as the absence of relevant information) were found in the following elements: [INSERT TEXT HERE]

  Title & Approval Sheet   Analytical Methods
  Table of Contents   Quality Control
  Distribution List   Instrument/ Equipment Testing
  Project/Task Organization   Instrument Calibration & Frequency
  Problem Definition/Background   Inspection/Acceptance for Supplies
  Project/Task Description   Data Acquisition (Non-Direct)
  Data Quality Objectives   Data Management
  Special Training/Certification   Assessments & Response Actions
  Documentation & Records   Reports to Management
  Sampling Process Design   Data Review, Validation & Verification
  Sampling Method   Validation and Verification Methods
  Sample Handling   Reconciliation with User Requirements

Conclusion / Recommendation:
 

  Acceptable   Acceptable with minor revisions   Unacceptable with major revisions
Revision: [INSERT TEXT HERE] QAPP Category: [INSERT TEXT HERE] Project Number: [INSERT TEXT HERE]

 

Grant Title: [INSERT TEXT HERE]
Author/P.I.: [INSERT TEXT HERE] Project Officer:  
Date Review Submitted:   Date Review Requested:  
Date Review Completed:   Reviewed by:  

Major deficiencies (defined here as the absence of relevant information) were found in the following elements:

 

  Title & Approval Sheet   Analytical Methods
  Table of Contents   Quality Control
  Distribution List   Instrument/ Equipment Testing
  Project/Task Organization   Instrument Calibration & Frequency
  Problem Definition/Background   Inspection/Acceptance for Supplies
  Project/Task Description   Data Acquisition (Non-Direct)
  Data Quality Objectives   Data Management
  Special Traing/Certification   Assessments & Response Actions
  Documentation & Records   Reports to Management
  Sampling Process Design   Data Review, Validation & Verification
  Sampling Method   Validation and Verification Methods
  Sample Handling   Reconciliation with User Requirements

Conclusion / Recommendation:
 

  Acceptable   Acceptable with minor revisions   Unacceptable with major revisions

 

 
IA = Included & Acceptable, NI=Not Included,

IU = Included &Unacceptable, NA=Not Applicable

IA NI IU NA Comments
A1. Title & Approval Sheet  
Title          
Organization's name          
Dated signature of project manager          
Dated signature of QA officer          
Other signatures, as needed          
A2. Table of Contents          
A3. Distribution List          
A4. Project / Task Organization  
Identifies key individuals & responsibilities (data users, decision makers, project QA Manager, Subcontractors , etc.)          
Organization chart shows lines of authority & reporting responsibilities          
A5. Problem Definition / Background  
Clearly states problem or decision to be resolved          
Historical & background information          
A6. Project / Task Description  
Lists measurements to be made          
Cites applicable technical, regulatory, or program-specific quality standards, criteria, or objectives          
Notes special personnel or equipment requirements          
Provides work schedule          
Notes required project & QA records/ reports          
A7. Quality Objectives & Criteria for Measurement Data  
States project objectives and limits, both qualitatively & quantitatively          
States & characterizes measurement quality objectives as to applicable action levels or criteria          
A8. Special Training Requirements/Certifications          
A9. Documentation & Records  
Lists information & records to be included in data report (e.g. raw data, field logs, results of QC checks, problems encountered)          
States requested lab turnaround time          
Gives retention time and location for records and reports          
B1. Sampling Process Design (Experimental Design)  
Types and number of samples required          
Sampling network design & rationale for design          
Sampling locations & frequency of sampling          
Sample matrices          
Classification of each measurement parameter as either critical or needed for information only          
Validation study information, for non-standard situations          
B2. Sampling Method Requirements  
Identifies sample collection procedures & methods          
Lists equipment needs          
Identifies support facilities          
Identifies individuals responsible for corrective action          
B3. Sample Handling & Custody Requirements  
Notes sample handling requirements          
Notes chain of custody procedures, if required          
B4. Analytical Methods Requirements  
Identifies analytical methods to be followed (with all options) & required equipment          
Provides validation information for non-standard methods          
Identifies individuals responsible for corrective action          
B5. Quality Control (QC) Requirements  
Identifies QC procedures & frequency for each sampling, analysis, or measurement technique, as well as associated acceptance criteria and corrective action          
References procedures used to calculate QC statistics ( precision, bias & accuracy)          
B6. Instrument/ Equipment Testing, Inspection & Maintenance Requirements  
Identifies acceptance testing of sampling and measurement systems          
Describes equipment needing calibration and frequency for such calibration          
Notes availability & location of spare parts          
B7. Instrument Calibration & Frequency  
Identifies equipment needing calibration and frequency for such calibration          
Notes required calibration standards and/or equipment          
Cites calibration records & manner traceable to equipment          
B8. Inspection/Acceptance Requirements for Supplies & Consumables  
States acceptance criteria for supplies & consumables          
Notes responsible individuals          
B9. Data Acquisition Requirements for Non-Direct Measurements  
Identifies type of data needed from non-measurement sources (e.g. computer data bases & literature files) along with acceptance criteria for their use          
Describes any limitations of such data          
B10. Data Management  
Describes standard record keeping & data storage and retrieval requirements          
Checklist or standard forms attached to QAPP          
Describes data handling equipment & procedures used to process, compile, and analyze data ( e.g., required computer hardware & software)          
C1. Assessments & Response Actions  
Lists required number, frequency & type of assessments, with approximate date and names of responsible personnel          
Identifies individuals responsible for corrective action          
C2. Reports to Management  
Identifies the preparer and recipients of reports          
Identifies frequency and distribution of reports for:  
Project Status          
Results of performance evaluations & audits          
Results of periodic data quality assessments          
Any significant QA problems          
D1. Data Review, Validation, & Verification  
States criteria for accepting, rejecting, or qualifying data          
Includes project-specific calculations or algorithms          
D2. Validation and Verification Methods  
Describes process for data validation and verification          
Identifies issue resolution procedure and responsible individuals          
Identifies method for conveying these results to data users          
D3. Reconciliation with User Requirements  
Describes process for reconciling with DQOs and reporting limitations on use of data          

 


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