Develop Your Program

• Develop a Systematic Approach
• Identify Existing Assets
• Design Standard Operating Procedures
• Empower an IAQ Leader
• Build an Effective Team
• Create Champions
• Secure Senior Buy-In

Effective organization is critical to ensuring a successful and sustainable IAQ management program. To organize for success, designate a responsible and motivated IAQ coordinator to lead and track IAQ management activities in your school. Convene a leadership team to assist the IAQ coordinator, and engage senior management to support your IAQ management efforts. Build an IAQ team that represents your district and community. To recruit program champions, communicate with school officials, staff and parents about how your program is organized. Many effective IAQ teams include union representatives, parents and teachers who initially lodged IAQ complaints.

• Share Your Goals
• Make IAQ Meaningful
• Be Transparent and Inclusive
• Communicate Results

Communicate with everyone, all the time. Share your IAQ program's intent, activities, results and next steps with your entire school community to build understanding and buy-in. Making transparent and inclusive communication a priority will help your program engage participants and program supporters from your community. Highlighting and sharing your successes and results can help make IAQ meaningful for your school. Download the IAQ Tools for Schools Communications Guide (PDF) (29 pp, 2.11 M) EPA 402-K-02-008, January 2003

• Walk the Grounds
• Listen to Occupants
• Use Technology
• Determine a Baseline
• Keep Customers Satisfied
• Identify and Prevent Risks

Assess your environment by creating IAQ profiles of your buildings. Make IAQ monitoring a standard element of maintenance and custodial practices. Consider collecting information about facility IAQ from school staff using the checklists in the IAQ Tools for Schools Action Kit. Communicate and share the walkthrough findings and action steps.

• Prioritize Actions
• Put Goals in Writing
• Start Small
• Work in Stages
• Plan for the Future

Develop an IAQ management plan that includes goals, objectives and new standard facility management policies designed to prevent IAQ problems and respond to potential IAQ issues when they occur. Be sure to communicate your plan — including a proposed timeline for action items — to the school community to generate feedback and promote collaboration. Update your plan on a regular basis to reflect new goals, objectives and policies.

• Educate Staff About IAQ to Change Behavior
• Train Occupants to Address IAQ Risks
• Address the Source of Problems

Act to address structural, institutional and behavioral issues. Communicate the actions you will take to improve IAQ with all affected stakeholders including IAQ team members, facility staff, teachers and administrators. Be sure to address IAQ problems identified in the IAQ profiles of your buildings and priorities listed in your IAQ management plan. As you take steps to manage IAQ, tell your community what you have done and why it is important. This will help sustain your IAQ management program by institutionalizing IAQ policies and building community support for your program.

• Solicit Feedback
• Capture Return on Investment

Evaluate your results by assessing your progress toward your goals and your program's impact on student and staff health, productivity and performance. Measure your program's impact by monitoring metrics, such as the number of IAQ complaints, the cost of IAQ-related repairs, the difference in school nurse visits, and attendance and student test scores over time. Assessing the impact of your IAQ management program on student health and achievement is a critical step to constantly improving your program and capturing your return on investment. Evaluation can also identify opportunities to decrease costs through preventative maintenance. Consider your results and the metrics for tracking the program as you continue to refine your program strategy.

Read examples of districts that have used evaluation to refine their program and showcase their successes, and learn how you can do the same. Find additional examples of districts achieving outcomes using the IAQ Tools for Schools resources at www.epa.gov/iaq/schools/casestudies.html