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Extramural Research - People, Prosperity and the Planet

Phase 2 Terms and Conditions

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General.  As a result of this agreement, the recipient agrees to three categories of items:

  1. Provide to EPA’s National Center for Environmental Research (NCER) annual progress reports including an annual report summary for posting on the web.
  2. Provide to NCER a final report including an Executive Summary.
  3. Copies of any papers resulting from the research conducted under this award will be provided to EPA’s National Center for Environmental Research as soon as they are available.
  1. Annual Report.  The recipient agrees to submit annual progress reports to the EPA Project Officer within 90 days after the end of each reporting period. The reporting period begins at the project start date, or, for subsequent years, on the annual anniversary of the start date.  The reports should generally not exceed five 81/2" X 11" pages, exclusive of the summary discussed below.

    The Annual Report should include the following sections:

    1. Background and problem definition
      • Relationship to people, prosperity and the planet
      • Relevance and significance to developing or developed world
      • Implementation of the P3 Award project as an educational tool
    2. Purpose, objectives, scope
    3. Data, outputs, outcomes, findings -- including a comparison of actual accomplishments with the anticipated outputs/outcomes specified in the assistance agreement work plan, and reasons why anticipated outputs/outcomes were not met.  P3 teams will notify EPA of problems, delays, or adverse conditions which materially impair the ability to meet the outputs/outcomes specified in the assistance agreement.
    4. Discussion, conclusions, recommendations
      • Streamlined life cycle costing and analysis, if appropriate
      • Quantifiable benefits to people, prosperity, and the planet (estimated or actual)
      • Qualitative benefits to people, prosperity, and the planet
      • Other pertinent information, including, if appropriate, analysis and explanation of cost overruns or high unit costs.
    5. References

    Annual Report Summary format:
    The annual report summary will be placed on the EPA’s P3 Award web page along with a list of publications, if any, that result from the P3 project. The summary should be submitted in the following format (3-5 PAGES):

    NCER Assistance Agreement Final Report Executive Summary
    Date of Final Report:
    EPA Agreement Number: SU833###
    Project Title:
    Faculty Advisor(s), Departments, and Institutions:
    Student Team Members, Departments, and Institutions:
    Project Period:
    Description and Objective of Research:
    Summary of Findings:
    Conclusions:
    Proposed Phase II Objectives and Strategies:
    Publications/Presentations:
    Supplemental Keywords:
    Relevant Web Sites:

  2. Final Report & Executive Summary.  The recipient agrees to submit a final report to the EPA Project Officer by 90 calendar days after the expiration of the project period.  The Project Officer may require clarifications of the final report before the report is considered acceptable.  Although there are no page restrictions on the final report (other than on the executive summary below), EPA does not expect a final report of great length.

    The Final Report should include the following sections:

    In the final report summary for Phase II projects, P3 teams must provide a comprehensive overview of their research objectives and results, as well as publications and presentations, in language that would be understood by the educated public. P3 teams should describe conclusions and implications for further research, development, or demonstration. P3 teams are also encouraged to provide website links to their publications or related research efforts.

    1. Background and problem definition
      • Relationship to people, prosperity and the planet
      • Relevance and significance to developing or developed world
      • Implementation of the P3 Award project as an educational tool
    2. Purpose, objectives, scope
    3. Data, outputs, outcomes, findings -- including a comparison of actual accomplishments with the anticipated outputs/outcomes specified in the assistance agreement work plan, and reasons why anticipated outputs/outcomes were not met.  P3 teams will notify EPA of problems, delays, or adverse conditions which materially impair the ability to meet the outputs/outcomes specified in the assistance agreement.
    4. Discussion, conclusions, recommendations
      • Streamlined life cycle costing and analysis, if appropriate
      • Quantifiable benefits to people, prosperity, and the planet (estimated or actual)
      • Qualitative benefits to people, prosperity, and the planet
      • Other pertinent information, including, if appropriate, analysis and explanation of cost overruns or high unit costs.
    5. References

      The Executive Summary format:
      The executive summary will be placed on the EPA’s P3 Award web page along with a list of publications, if any, that result from the P3 project. The summary should be submitted in the following format (3-5 PAGES):

      NCER Assistance Agreement Final Report Executive Summary
      Date of Final Report:
      EPA Agreement Number: SU833###
      Project Title:
      Faculty Advisor(s), Departments, and Institutions:
      Student Team Members, Departments, and Institutions:
      Project Period:
      Description and Objective of Research:
      Summary of Findings:
      Conclusions:
      Proposed Phase II Objectives and Strategies:
      Publications/Presentations:
      Supplemental Keywords:
      Relevant Web Sites:

  3. Publications and/or Other Public Release of Results.
    1. The recipient will provide copies of any peer reviewed journal article(s) resulting from this research, in addition to the final technical report.  The recipient shall submit three copies of each article to the EPA Project Officer.  EPA encourages the independent publication of the results of its extramural research in appropriate scientific journals.  Any journal article so published, however, must contain the following statement:

      “Although the research described in this article has been funded wholly or in part by the United States Environmental Protection Agency through grant/cooperative agreement (number) to (name), it has not been subjected to the Agency’s required peer and policy review and therefore does not necessarily reflect the views of the Agency and no official endorsement should be inferred.”

    2. Because NCER intends to post references to all publications resulting from the agreement on its HomePage, the recipient is encouraged to continue to notify the Project Officer of any papers that are published based on the research under the agreement.
    3. An acknowledgment of EPA support should be included on Web pages and stated during all media interviews.
  4. Form of Reports.  The recipient agrees to provide final and annual reports and associated summaries in an electronic format.  The electronic versions shall be submitted in PC format, using commonly available word processing software or PDF.  When requested by the Project Officer, these reports shall also be submitted in hardcopy format.
  5. Other recipient responsibilities.
    1. Although 40 C.F.R. 30.25 (f) allows the recipient to grant itself a one-time extension to the project period under certain conditions, the recipient may not do so if, via this extension, the project period will exceed five years.  Any extension of the expiration date which approaches five years must be requested at least thirty days in advance and approved by the Project Officer and Award Official.  This approval is necessary due to certain Federal restrictions on the use of funds and the requirements of 40 C.F.R. 40.125-1.  For any other extension the recipient is required to notify the EPA Award Official and Project Officer in writing, with the supporting reasons and revised expiration date, at last 10 days before the expiration date specified in the award.
    2. Prior written approval is required from EPA if there is to be a significant project change.   Examples of these changes are contained in 40 C.F.R. 30.25.
    3. If the recipient desires to transfer, by contract or other means, a significant part of the research effort after an award has been made, the recipient must submit a written justification to the Project Officer.  This statement should include a description of the scientific/technical impact on the project and a budget estimate to the Award Official.  (Contractual arrangements that were proposed in the application do not require additional approval.)  The agency decision will be transmitted in writing by the Award Official.
  6. Participation in the National Sustainable Design Expo on the National Mall. 
    The Principal Investigator or Co-Investigator (Project Manager) and student team members are invited to present their Phase II project at the National Sustainable Design Expo (NSDE) on the National Mall in the Spring following this award.

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