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1997 Grant Application Information The initial application is made through the submission of the materials described below. It is essential that the application contain all the information requested and be submitted in the formats described. If it is not, the application may be rejected on administrative grounds. If an application is considered for award, (i.e., after external peer review and internal review) additional forms and other information will be requested by the Project Officer. The application should not be bound or stapled in any way. The Application contains the following:

  1. Standard Form 424: The applicant must complete Standard Form 424 (see attached form and instructions). This form will act as a cover sheet for the application and should be its first page. Instructions for completion of the SF424 are included with the form. The form must contain the original signature of an authorized representative of the applying institution. Please note that both the Principal Investigator and an administrative contactshould be identified in Section 5 of the SF424.
  2. Key Contacts: The applicant must complete the Key Contacts Form (attached) as the second page of the submitted application.
  3. Abstract: The abstract is a very important document. Prior to attending the peer review panel meetings, some of the panelists may read only the abstract. Therefore, it is critical that the abstract accurately describe the research being proposed and convey all the essential elements of the research. Also, in the event of an award, the abstracts will form the basis for an Annual Report of awards made under this program. The abstract should include the following information:
    1. Sorting Code: Use the correct code that corresponds to the appropriate RFA topic. (Be sure to substitute the appropriate code for the "X" in 97-NCERQA-X).
    2. Title: Use the exact title as it appears in the rest of the application.
    3. Investigators: List the names and affiliations of each investigator who will significantly contribute to the project. Start with the Principal Investigator.
    4. Project Summary: This should summarize: (a) the objectives of the study (including any hypotheses that will be tested), (b) the experimental approach to be used (which should give an accurate description of the project as described in the proposal), © the expected results of the project and how it addresses the research needs identified in the solicitation, and (d) the estimated improvement in risk assessment or risk management that will result from successful completion of the work proposed.
  4. Project Description: This description must not exceed fifteen (15) consecutively numbered (center bottom), 8.5x11 inch pages of single-spaced standard 12-point type with 1 inch margins. The description must provide the following information:
    1. Objectives: List the objectives of the proposed research and the hypotheses being tested during the project and briefly state why the intended research is important. This section can also include any background or introductory information that would help explain the objectives of the study (one to two pages recommended).
    2. Approach: Outline the methods, approaches, and techniques that you intend to employ in meeting the objective stated above (five to 10 pages recommended).
    3. Expected Results or Benefits: Describe the results you expect to achieve during the project and the benefits of success as they relate to the topic under which the proposal was submitted. This section should also discuss the utility of the researchproject proposed for addressing the environmental problems described in the solicitation (one to two pages recommended).
    4. General Project Information: Discuss other information relevant to the potential success of the project. This should include facilities, personnel, project schedules, proposed management, interactions with other institutions, etc. (one to two pages recommended).
    5. Important Attachments: Appendices and/or other information may be included but must remain within the 15-page limit. References are in addition to the 15 pages.
  5. Resumes: The resumes of all principal investigators and important co-workers should be presented. Resumes must not exceed two consecutively numbered (bottom center), 8.5x 11 inch pages of single-spaced standard 12-point type with 1 inch margins for each individual.
  6. Current and Pending Support: The applicant must identify any current and pending financial resources that are intended to support research related to that included in the proposal or which would consume the time of principal investigators. This should be done by completing the appropriate form (see attachment) for each investigator and other senior personnel involved in the proposal. Failure to provide this information may delay consideration of your proposal.
  7. Budget: The applicant must present a detailed, itemized budget for the entire project. This budget must be in the format provided (see attachment) and not exceed two consecutively numbered (bottom center), 8.5x11 inch pages with 1 inch margins. Please note that institutional cost sharing is not required and, therefore, does not have to be included in the budget table. If desired, a brief statement concerning cost sharing can be added to the budget justification.
  8. Budget Justification: This section should describe the basis for calculating the personnel, fringe benefits, travel, equipment, supplies, contractual support, and other costs identified in the itemized budget and explain the basis for their calculation (special attention should be given to explaining the travel, equipment, and other categories). This should also include an explanation of how the indirect costs were calculated. This justification should not exceed two consecutively numbered (bottom center), 8.5x11 inch pages of single-spaced standard 12-point type with 1 inch margins.
  9. Quality Assurance Narrative Statement: For awards that involve environmentally related measurements or data generation, a quality system that complies with the requirements of ANSI/ASQC E4, "Specifications and Guidelines for Quality Systems for Environmental Data Collection and Environmental Technology Programs," must be inplace. This statement should not exceed two consecutively numbered, 8.5x11 inch pages of single-spaced standard 12-point type with 1 inch margins. This is in addition to the 15 pages permitted for the Project Description. The Quality Assurance Narrative Statement should, for each item listed below, either present the required information or provide a justification as to why the item does not apply to the proposed research.
    1. The data collection activities to be performed or hypothesis to be tested (reference may be made to the specific page and paragraph number in the application where this information may be found); acceptance criteria for data quality (precision, accuracy, representativeness, completeness, comparability).
    2. The study design including sample type and location requirements and any statistical analyses that were used to estimate the types and numbers of samples required.
    3. The procedures for the handling and custody of samples, including sample identification, preservation, transportation, and storage.
    4. The methods that will be used to analyze samples collected, including a description of the sampling and/or analytical instruments required.
    5. The procedures that will be used in the calibration and performance evaluation of the sampling and analytical methods used during the project.
    6. The procedures for data reduction and reporting, including description of statistical analyses to be used.
    7. The intended use of the data as they relate to the study objectives or hypotheses.
    8. The quantitative and or qualitative procedures that will be used to evaluate the success of the project.
    9. Any plans for peer or other reviews of the study design or analytical methods prior to data collection.
    ANSI/ASQC E4, "Specifications and Guidelines for Quality Systems for Environmental Data Collection and Environmental Technology Programs" is available for purchase from the American Society for Quality Control, phone 1-800-248-1946, item T55. Only in exceptional circumstances should it be necessary to consult this document.
  10. Postcard: The Applicant must include with the application a self-addressed, stamped 3x5 inch post card. This will be used to acknowledge receipt of the application and to transmit other important information to the applicant.
  11. Pre-proposal Procedure for the Special Opportunity in Tropospheric Ozone: In thisone area only EPA is inviting pre-proposals from potential applicants. These pre-proposals will be programmatically and peer reviewed, and EPA will invite applicants to submit a final proposal based on the review results. Decisions on the final awards will be based on the results of a subsequent peer and programmatic review of the final proposal similar to that described for the other components of this program. To facilitate consideration of final proposals, potential applicants should submit pre-proposals in the format described below. The pre-proposal must not exceed eight pages in total and must contain the following information:
    1. Administrative information, including on the first page:
      1. Sorting code: use 97-NCERQA-6B
      2. Exact title
      3. Investigators: list the names and affiliations of each investigator who will significantly contribute to the study. Start with the principal investigator. Provide the address, telephone number, and EMail address of the principal investigator and the administrative contact person.
    2. Project description: this section should not exceed five pages and should cover in an abbreviated fashion the five areas described in paragraph D above.
    3. Budget: present on one page a budget which estimates the cost of the project in the major categories (personnel, supplies, equipment, contractual support, and indirect costs).

Other information normally requested in a full proposal will be requested as part of the final proposal after the initial round of peer review. Full proposals will also be accepted from investigators who do not submit pre-proposals.

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