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XK14 <DL!XT$KThefollowingQuestionsandAnswersareprovidedtofurtherclarifythe  requirementsofthisGovernmentwideelectronicrecyclinginitiative.Questionswere n receivedfromcontractorsinterestedinthisacquisition.!݌ T  ЌX(XXX(  !EEXX(  X(XEE X!  !=݌̌X(XXX(  !EEXX(  X(XEE jH14 <DL!XH!  Q1.)AsanalternativetoEPAselectingnumerouscontractorsthatwouldbidonindividual  p contracts,itwouldappeartobeappropriatetoprecertifyelectronicequipmentcontractorsby  V regionand/orgeographicalarea.!O݌  <  ЌX(XXX(  !EEXX(  X(XEE j!   ! 2 ݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!   A1.) Precertificationofcontractorswhocanprovidethetypesofservicesdescribedinthe   StatementofObjectiveswillbeafactorduringthesourceselectionandcontractaward   process.Aspreviouslystated,theacquisitionplanfortheseservicesistoawardmultiple   contractsandcompeteindividualtaskorders.Inordertoobtainataskorder,acontractor j  mustfirstholdacontract.Contractswillonlybeawardedtocontractorswhocan P  demonstratetheabilitytorecycleelectronicsandprovideassetdispositionservices.EPA 6 willmakeeveryefforttoensurethatcontractsareNOTawardedtotransportationcompanies l whomerelypickupanddeliverelectronicwaste.AcontractorwhoholdsaREADcontract R willbeconsidered precertified.Regionaland/orgeographicconsiderationswillbemade 8 duringthetaskordercompetitionprocess.! 6 ݌  ЌX(XXX(  !EEXX(  X(XEE!  !$݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!  Q2.)WhatwillbethefinaldeterminationbytheEPAonexportingissues?!(݌  ЌX(XXX(   ( (032""  ,E.4 <DL!XE   ,B(r r <DL!4XBl2  a  .)3   r   exportationofallequipmentlX݌  Ќ $ Xrr X$   ""  ,E.4 <DL!XE   ,B(r r <DL!4XBH2  b  .)3   r   wholeunitsuntestedH4݌ f Ќ $ Xrr X$   ""  ,E.4 <DL!XE   ,B(r r <DL!4XB2  c  .)3   r   testedworkingunits݌ L Ќ $ Xrr X$   ""  ,E.4 <DL!XE   ,B(r r <DL!4XB2  d  .)3   r   noneoftheabove݌ 2 Ќ $ Xrr X$   !EEXX(  X(XEE!  !݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!}  A2.)ThisquestionaddressesoneofEPAsprimaryconcernswiththeFederalelectronics N wastestream,i.e.,preventingFederallyownedelectronicsequipmentfromfillingforeign 4 landfills.EPAsOfficeofSolidWaste(_OSW_)isinthedecisionmakingprocessonEPAs  finalCRTrule.Themajorissueforfinalizationofthisruleregardsexports.Therefore,itis   prematuretospeculateontheoutcomeofthisdecision.!}݌ !  ЌX(XXX(   4 However,aspartofthisrecyclinginitiative,EPAmustdevelopaprocesswhereby b#" contractorswhoprovidetheseservicesareactuallyrecyclingtheassetsthattheyreceiveand H$# arenotmerelytransportingtheequipmenttoforeigndestinationsorsellingtheequipmentto .%~ $  brokerswhoengageinthesamepractice.Wecannotprovideafinalanswertothe &d!% questionatthistimeaswearecontinuingtoexploretheentireexportissue.Forexample,in &J"& orderto_remarket_Ԁandresellitemsthathavebeenrefurbished,wemayallowtestedworking '0#' unitstobeexportedforeitherdonationorresale.Weanticipatethatthisissuewillbe ($( addressedandadeterminationwillbemadebeforethe_RFP_Ԁisreleased. )$) !EEXX(  !i!  !i!!݌̌X(XEE  !EEXX(  X(XEE!"  Q3.)InSectionIVoftheStatementofObjectives,paragraph5,yourequiredetailed +&+ configurationinformationonallequipment.IfbrokenPCscannotpowerup,the ,', configurationofthesystemwillbedifficulttoobtainorcompletelyunavailable.Inaddition, j-(- $ $ $  detailedinventoryinformationotherthanserialnumberscanbequitecostly.Ourcurrent  clientsobtaincompleteassetinventoryinformationonitemsredeployedorresold,andonly  obtainsimpleserialnumberinventoryonitemsrecycled.Suchanapproachwillhelpkeep | costsdown.Canyouaddresswhetherornotthisrequirementcanberelaxed.!"^"݌ b ЌX(XXX(  !EEXX(  X(XEE!%  !%G&݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!&  A3.)Weagreethatdetailedinformationregardinganelectronicitemsconfigurationand . ~ detailsoneach_subcomponent_Ԁmayneitherbefeasiblenorcostefficient.Thisrequirement  d willbechangedintheStatementofObjectivessothatitisonlyanoptionthatmaybe  J requirediftherequiringactivity/clientagencywhoplacesanorderagainstthe_GWAC_  0 desiresthislevelofdetailandwillfundtheadditionalcostsassociatedwiththislevelof    tracking.Ifthisleveloftrackingisdeterminedimpractical,thenitwillnotberequired.    Someagenciesmayrequiretrackingatthecomponentorunitlevelwhilesomeagenciesmay   onlyrequiretrackingatthevolumeorload/palletlevel.Weanticipatethatadetermination x  ontrackingissueswillbemadeonacasebycasebasisdependingontheneedsofthe ^  customeragency.!&K'݌ D  ЌX(XXX(  !EEXX(  X(XEE!+  !+S,݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!,  Q4.)Toourknowledge,therearenoelectronic_recyclers_ԀintheU.S.whohaveobtaineda ` PartBPermittoaccepthazardouswaste.Therefore,itisimportanthowEPAdefines F obsoleteelectronicequipment!,W-݌ , ЌX(XXX(  !EEXX(  X(XEE!.  !.;/݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!/  A4.)WeareintheprocessofchangingthedefinitioncontainedwithintheStatementof  Objectivesregardinghazardouswaste,hazardouscomponents,andhazardoussubstancesas  thedefinitionrelatestoobsoleteelectronicequipment.ArevisedStatementofObjectives t willbepostedontheOAMwebsiteinthenearfuture.!/?0݌ Z ЌX(XXX(  !EEXX(  X(XEE!52  !522݌̌X(XXX(  !EEXX(  X(XEE!2  Q5.)Whendecidingthesuccessfulcontractor,willspecialconsiderationbegivento &v companieswhichexhibitanyofthefollowing:!2J3݌  \ ЌX(XXX(  / /""  ,E.4 <DL!XE   ,B(f f <DL!4XB42  a  .)3   f   pastexperience4u5݌ B Ќ $ Xff X$   ""  ,E.4 <DL!XE   ,B(f f <DL!4XBX62  b  .)3   f   pastexperienceworkingwithgovernmentagenciesX6D7݌ ( Ќ $ Xff X$   ""  ,E.4 <DL!XE   ,B(f f <DL!4XBH82  c  .)3   f   minorityownedH849݌  Ќ $ Xff X$   ""  ,E.4 <DL!XE   ,B(f f <DL!4XB:2  d  .)3   f   privatesector:;݌  Ќ $ Xff X$   !EEXX(  X(XEE!;  !;=<݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!<  A5.)EPAplanstoawardmultiplecontractstoseveralfirmswhocandemonstraterecycling p!  andassetdispositioncapabilities.Weanticipatethatcontractswillbeawardedtolarge V"! firms,smallbusinesses,andotherdisadvantagedsocioeconomicfirms.Aftercontractsare <#" placed,weanticipatethateachtaskorderwillbecompetedbetween,ataminimum,three "$r# firmswhoholdaREADcontract.Foreachcompetedtaskorder,theEPAevaluationpanel %X $ mayconsiderthecontractorstechnicalapproach,technicalcapabilities,management %>!% approach,pastperformance,proposedkeypersonnel,and/orcost/price.Dependingonthe &$"& circumstances,wemayalsotakeothercriteriaintoconsiderationsuchaspastexperiencein ' #' thepublicandprivatesector.Eachtaskordertobecompetedwillclearlydelineatethe (#( sourceselectionevaluationcriteriaforthatparticularrequirement.Inaddition,certaintask )$) ordersmaybesetasideforsmallbusinessesand/ordisadvantagedfirms.Thenumberof l*%* orderstobesetasideiscurrentlybeingdiscussedwithinEPAandhasyettobedetermined. R+&+ !<A=݌̌X(XXX(  !EEXX(  X(XEE!B  !B0C݌ -n(- ЌX(XXX(  !EEXX(  X(XEEH14 <DL!XH!C  Q6.)IstheEPAgoingtodiagramthesequenceofeventsorgiveatimeframeastowhenthe  _submittal_Ԁofbidswillberequired?!CHD݌  ЌX(XXX(  !EEXX(  X(XEE!sE  !sEE݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!/F  A6.)Yes,wewillprovidea_timeframe_Ԁfor_submittal_Ԁofbidsandwewillprovidecontractors b sufficienttimetoadequatelycompletetheirproposals.Thenormal_timeframe_Ԁforproposal H preparationforacontractis30daysafterreleaseofthe_RFP_.Thenormal_timeframe_Ԁfor . ~ proposalpreparationoneachoftheindividualtaskorderswillbelessthan30days,possibly  d 10to14daysdependingupontheclientagencysspecificrequirements.Also,sometask  J ordersmaybecompetedonalotbasis(e.g.,aninventoryof900PCs,50copyingmachines,  0 and300facsimilemachines)whilesometaskordersmaybeissuedonaperiodof    performancebasis(e.g.,allelectroniccomponentsfromEPAforasixmonthoraoneyear    period).Onceagain,thisdeterminationwillbemadeonataskorderbytaskorderbasis.!/FF݌   ЌX(XXX(  !EEXX(  X(XEE!K  !KL݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!tL  Q7.)Whoand/orhowisthecompositionoftheReviewCommitteeconsistedofandhow ^  willtheydeterminethesuccessfulcontractor?!tLM݌ D  ЌX(XXX(  !EEXX(  X(XEE!#N  !#N|N݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!N  A7.)WeanticipatethattheReviewCommitteeforcontractawards,alsoknownasthe ` SourceSelectionPanel,mayincluderepresentativesfromtheOfficeofAcquisition F Management(OAM),OfficeofEnvironmentalInformation(_OEI_),OfficeofSolidWaste , (_OSW_),andtheOfficeofPollutionPreventionandToxicSubstances(_OPPTS_).However,  thefinaldecisiononmembershiphasnotbeenmadeatthistime.Thedeterminationof  successfulcontractorswillbebaseduponthestatedevaluationcriteriacontainedwithin  SectionMoftheRequestforProposal(_RFP_).Weanticipatepostingthedraft_RFP_Ԁfor t commentbeforeitisreleasedasfinal.!NO݌ Z ЌX(XXX(   4 Withregardtotaskordercompetitions,thereviewcommitteewillonlyincludethe &v ContractingOfficer,aProgramOfficer,andanindividualfromthecustomeragency.  \ !EEXX(  X(XEE!T  !TT݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!=U  Q8.)Willalltheharddriveshavetobesanitizedorjustequipmentthatis_remarketed_Ԁor ( redeployed?!=UU݌  ЌX(XXX(  !EEXX(  X(XEE!V  ݀!VIW݌  ЌX(XXX(  !EEXX(  X(XEEH14 <DL!XH!W  A8.)Oneoftheprimaryobjectivesoftheworktobeperformedunderthiscontractisthe   securityofsensitiveandproprietarydatathatiscontainedoncomputerharddrives. p!  Sanitationofallharddrivesisexpected.Harddrivesonobsoletecomputerscanbeshredded V"! orotherwisedestroyed.Contractorswillberequiredtoproposeasanitizationmethod.Hard <#" drivesoncomputersthatmaybe_remarketed_Ԁorredeployedmustalsobesanitizedor "$r# replaced.Someagenciesmayprovide_CPUs_Ԁwithoutharddrives.Thespecificsofsanitation %X $ requirementswillbedelineatedineachtaskorderproposalrequest.!WbX݌ %>!% ЌX(XXX(  !EEXX(  X(XEE![  ![L\݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!\  Q9.)UnderSectionIIIofthe_SOO_,Objectives,inthefirstparagraphyoudescribetracking ' #' andreporting.Towhatleveldoyouwantittracked,isthisforeachunit,componentor (#( _subcomponent_?!\P]݌ )$) ЌX(XXX(  !EEXX(  X(XEE!^  !^M_݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!_  A9.)PleaserefertoAnswerA3above.Whilewebelievethatthemosttaskorderswillonly R+&+ requiretrackingattheprimarycomponentlevel(i.e.,CPUandmonitor),theactualtracking 8,', requirementswillbeoutlinedineachtaskordersperformanceworkstatement.!_Q`݌ -n(- ЌX(XXX(  !EEXX(  X(XEE!a  !aWb݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!b  Q10.)UnderSectionIVofthe_SOO_,Scope,paragraph#2,couldyougivemoredefinition  onlogistics?!b[c݌ | ЌX(XXX(  !EEXX(  X(XEE!ld  !ldd݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!(e  A10.)Thelogisticalassistanceinvolvedwithrecyclingelectronicequipmentcanincludea H varietyoftasksassociatedwithassetdispositionservices.Logisticalsupportmayinclude: . ~ transportationrequirementsassociatedwithpickinguptheequipment;coordinatingpickup  d effortsatavarietyoflocations(e.g.,someagenciesmayhaveoneortwoPCworkstationsat  J differentlocationsthroughoutthecountry);deliveringtheequipmenttothe_recycler_,if  0 necessary(e.g.,monitorstoaglass_recycler_,CPUcoverstoaplastics_recycler_,etc.);and/or    deliveringtheexcessequipmenttoacentrallocationthatwillberedistributedatalatedate.    Logisticsmayalsoincludetrackingcomponents,asdescribedinA3above,andcreatinga   databaseofitemsthathavebeenhandledundereachtaskorder.Someagenciesmayrequire x  anonline,realtimedatabaseofequipmentlocationsand/ordestinations.Specificlogistical ^  requirementswillbespecifiedineachtaskorder.!(ee݌ D  ЌX(XXX(  !EEXX(  X(XEE!>k  !>kk݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!k  Q11.)UnderSectionIVofthe_SOO_,paragraph#3,whatcommodities,componentsor ` _subcomponents_Ԁcanbedisposedof?!kl݌ F ЌX(XXX(  !EEXX(  X(XEE!m  !m3n݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!n  A11.)Electroniccomponentsdeemedunrepairableand/orunrecyclablewouldbe  candidatesforproperdisposal.Thedeterminationofwhichcomponentsmustbedisposed  ofwillbetheresponsibilityofthecontractor.However,thecontractorshouldmaximizethe  amountofequipmentthatisreusedandrecycledtotheextentpracticable.WhenEPA t interactswithacustomeragencyforfulfillingtheirrequirements,wewillfirstencourage Z reuse,secondtoencouragerecycling,andlastlytoencourageminimaldisposal.Again, @ dispositionexpectationswillbedelineatedineachtaskorder.!n7o݌ &v ЌX(XXX(   4 Wewouldexpectthatrecyclingcompanieswhoperformtheseserviceswould B provideinputonwhichitemscanandcannotbereusedorrecycled.Weenvisionthatduring ( thecompetitivetaskorderprocess,wewillbeabletodeterminewhatpracticedifferent  companiesutilizefordifferenttypesofelectroniccomponents.Weexpectmostcompanies  tousesimilarmethodsforaccomplishingtasksoutlinedinthetaskorders.However,inour   discussionswith_recyclering_Ԁvendors,therehavebeendifferentclaimsfordifferentitems. p!  Onevendorclaimedthatalmosteverysinglepartofacomputercomponentcanreusedatthe V"! endofthelifecycle.Therefore,wecannotadequatelyanswerwhichcomponentscanbe <#"  disposedofwithoutinputfromcompanieswhoactuallyperformtheseservices.However, "$r# wewillprovideinformationregardingrulesandregulationsthatgovernelectronicrecycling, %X $ suchastheCRTrulediscussedabove. %>!% !EEXX(  X(XEE!(w  !(ww݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!w  Q12.)UnderSectionVofthe_SOO_,AcquisitionApproach,thefirstparagraphstatesthatthe ' #' resultingcontractwillhaveaoneyearperiodofperformancewithfouroneyearoption (#( periodsbutundertheMetadataRecord,paragraph#3,itsaysaoneyearbaseperiodwith )$) two(2)twoyearoptionperiodswhichoneiscorrect?!wx݌ l*%* ЌX(XXX(  !EEXX(  X(XEE!z  !zz݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!X{  A12.)Thecontractperiodofperformancewillbeoneyearwithfouroneyearoption 8,', periods.!X{{݌ -n(- ЌX(XXX(  !EEXX(  X(XEE!|  !|:}݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!}  Q13.)UnderSectionVIofthe_SOO_,ComplianceRequirements,SectionB,3rdparagraph,  whyaretherenumerousreferencesforthismaterialtobedisposedofandnotrecycled?!}>~݌ | ЌX(XXX(  !EEXX(  X(XEE!  !݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!Y  A13.)ThissectionoftheStatementofObjectiveswillbechangedtocorrectthedefinitionof H HazardousWaste,HazardousMaterial,HazardousSubstances,asitrelatestoelectronic . ~ equipmentandcomponents.Therevisionsshouldalsoreflectthepreferenceforrecycling  d wherepossible.Pleaserefertothe_SOO_Ԁrevisions.!Y݌  J ЌX(XXX(  !EEXX(  X(XEE!  !k݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!΃  Q14.)UnderSectionVIofthe_SOO_,ComplianceRequirements,paragraphC,2ndparagraph,    pleaseclarifywhatisthedefinitionofclassifiedpropertyordocuments?!΃o݌    ЌX(XXX(  !EEXX(  X(XEE!Å  !Å݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!  A14.)Classifiedinformationisconsideredanydocumentationthatrequiresprior x  authorizationpriortohavingaccesstothatinformation.Thedefinitionofclassifiedproperty ^  ordocumentswillbedependantupontheagencyutilizingthiscontract.Forexample,the D  DepartmentofEnergyandtheFederalBureauofInvestigationwillhavemorestringent *z  requirementsassociatedwiththeirclassifiedinformationthantheDepartmentofAgriculture ` ortheBureauofLaborStatistics.Onceagain,thelevelofcomplianceassociatedwith F classifiedinformationandthemethodstobeusedforhandlingthisinformationwillbe , specificallyaddressedintheindividualtaskorderstobeissued.! ݌  ЌX(XXX(  !EEXX(  X(XEE!܊  !܊5݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!  Q15.)Withinthe_SOO_,therearereferencesastothecontractormustcontaincompliance  withFederal,StateorLocalRegulations.DoesEPAassumethatwithinthebiddingprocess, t eachcontractormustknowlocalregulations?!9݌ Z ЌX(XXX(  !EEXX(  X(XEE!ٍ  !ٍ2݌̌X(XXX(  !EEXX(  X(XEEH14 <DL!XH!  A15.)TheStateandLocalregulationsthatcontractorswillberequiredtoadheretowillbe &v madeavailableduringthecompetitivetaskorderprocess,tothemaximumextent  \ practicable.Federalregulationswillbeincludedinthefinalcontract.Dependingonthe B customeragencythatwillbeusingthiscontract,thestateandlocalregulationsmaybe ( differentfromonetaskordertoanother.However,ifacontractorisperformingasset  dispositionservicesunderthiscontractviaacompetedtaskorder,wewouldexpectthatthe  contractorbeknowledgeableofstateandlocalregulationsregardingrecyclinglaws.   Overall,contractorswillbeartheultimateresponsibilityofbeingincompliancewith_ALL_ p!  regulationsinanyjurisdictionwithinwhichtheyoperate.!6݌ V"! ЌX(XXX(  !EEXX(  X(XEE ,E.4 <DL!XE!q  !q݌̌X(XXX(  ,E+ 4 <DL!4XE