RFQ-DC-RD-0001 - Combined Heat and Power (CHP) Partnership Program Policy Outreach Support
Update: March 6, 2012
The purpose of this update is to provide a revised Request for Quotation. The revision adds further information in the paragraph under the heading "Technical Evaluation Criteria (In descending order of importance." The revised Request for Quotation is attached immediately below.
- Revised Request for Quote Posted March 6, 2012 in Microsoft Word Format (3 pp, 17.8 KB)
Update: March 6, 2012
The purpose of this update is to extend the due date for quotes to March 12, 2012. In addition, answers to questions received in regards to the solicitation are included below. Lastly, the update removes "Combined Synopsis/Solicitation for "Security Instrusion Detection System (IDS) Installation," which was incorrectly included in the notice.
Questions & Answers
Q: Does the page limit of three pages only apply to management approach, experience and technical approach? Can the price quote and required firm information appear on a separate page not included in that page count? Is it acceptable to include a separate appendix (not included in the three page limit) with samples of related deliverables and activities?
A: It is acceptable to add one to two additional pages for details on the price quote, firm information and an appendix of samples of related deliverables and activities. However, the additional pages shall only be used for details on the price quote, firm information and the appendix of samples of related deliverables and activities. Management approach, experience and technical approach shall be no more than three pages in length and the total quotation submission length may not exceed five pages in total.
Q: Will the contractor serve as a public-facing spokesperson at in-person meetings or webinars? Or EPA staff and other stakeholders only serve in a speaking role?
A: Yes, the contractor would be the public-facing spokesperson.
Q: Is the contractor responsible for distribution of materials and content through channels other than those listed in the RFQ (meetings, webinars, website, etc.) to best reach the target audience?
A: Yes, the contractor is responsible for that distribution.
Q: Are elected officials and Capitol Hill staff included among the target audience to engage?
A: In its proposal, the contractor should indicate what audiences will be targeted.
Q: Regarding website and social media activities, will the contractor execute these directly, or by coordinating with EPA web/public affairs/social media personnel?
A: It is our expectation that EPA would provide technical direction regarding the content of the outreach materials but the contractor would execute these directly.
Q: Does the program have any already planned activities or other commitments (meetings, webinars, etc.) that that the contractor should be aware of in proposing a technical approach and recommended timeline for executing program activities?
Posted Date: March 1, 2012
Procurement Office : U.S. Environmental Protection Agency, Headquarters Procurement Operations Division, (3803R)
Response Date: March 11, 2012
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, in conjunction with FAR 13.1, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued under Request for Quote No. RFQ-12-RD-0001 and includes incorporated provisions and clauses in effect through Federal Acquisition Circular. The North American Industry Classification System (NAICS) Code for this procurement is 541690 with a Small Business Administration (SBA) size standard of $7 million dollars.
EPA’s ESIB seeks a national-level organization for work a one-year, fixed-price contract to conduct policy outreach on several specific dimensions of the CHP Partnership Program. The selected Contractor shall design appropriate vehicles through which the basics of cogeneration technology are communicated to policy and decision-makers while, at the same time, highlighting mechanisms for overcoming barriers to the advancement of CHP. Output created under this contract should facilitate a greater understanding of CHP and the role it can play in meeting national policy objectives, such as energy security, electricity reliability, improved air quality, and establish its usefulness and applicability in different industry sectors and for varied end users. The Contractor shall provide content that illustrates the key barriers and challenges limiting the adaptation of CHP technologies as well as present examples of its successful application, illustrating the circumstances that contributed to this achievement. Emphasis shall be given to national and state-level policies that incorporate CHP in favorable ways and to policies that could be enhanced by adding CHP technologies and incentives for CHP project development.
Contractors shall submit a firm-fixed price quote for the requirements listed in the Request for Quote. All costs should be included within the firm-fixed price. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Evaluation factors are included in the Request for Quote.
All responsible sources may submit a response which, if timely received, will be considered by the Agency. Interested vendors will be responsible for the timely submission of their quote. Please include your name, point of contact, address, area code and telephone number, facsimile number, Dun and Bradstreet number, proof of registration in the Central Contractor Registration, GSA number, if applicable, and business size and classification (e.g., woman or minority owned; 8(a), etc.). Telephone requests or inquiries will not be accepted.
Instructions: FAR 52.212-1 "Instructions to Offerors - Commercial" applies to this acquisition. Offerors are to include a copy of FAR provision 52.212-3 "Offeror Representations and Certifications - Commercial Items" with their response. The following FAR clauses also apply: 52.212-4 "Contract Terms and Conditions - Commercial Items" and 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items", with the clauses cited further in this synopsis as being applicable. The aforementioned provisions and clauses can be accessed electronically at http://acquisition.gov/comp/far/index.html. Prospective sources are reminded that award can only be made to a contractor who is registered in the Central Contractor Registration (www.ccr.gov) database with an active Dun & Bradstreet Number.
FAR 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items"
The following are applicable to this requirement:
52.222-50 Combating Trafficking in Persons (FEB 2009)
52.233-3 Protest After Award (AUG 1996)
52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)
52.219-28 Post Award Small Business Program Representation (APR 2009)
52.222-3 Convict Labor (JUN 2003)
52.222-21 Prohibition of Segregated Facilities (FEB 1999)
52.222-26 Equal Opportunity (MAR 2007)
52.223-18 Contractor Policy to Ban Text Messaging While Driving (SEPT 2010)
52.225-3 Buy American Act – Free Trade Agreements – Israeli Trade Act Alternate I (JAN 2004)
52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)
52.232-33 Payment by Electronic Funds Transfer—Central Contractor Registration (OCT 2003)
All responses to this request for quote must be addressed in writing Ryan Daniels via the e-mail link below. Responses to this notice must be submitted in writing by the response date and time.
- Request for Quote Posted March 1, 2012 in Microsoft Word Format (3 pp, 17.5 KB)