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TF-HPOD-13-0001 - Combined/Synopsis Solicitation for HPIC Calibration and Other Services

Posted Date: February 5, 2013

Procurement Office:  U.S. Environmental Protection Agency, Headquarters Procurement Operations Division, Program Contract Service Center, 1200 Pennsylvania Ave NW, Washington, DC 20460

Response Date: February 19, 2013

Combined Synopsis/Solicitation for HPIC Calibration and Other Services

Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 and under the authority of FAR 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation includes the incorporated provisions and clauses in effect through Federal Acquisition Circular 05-65. The North American Industry Classification System (NAICS) Code for this procurement is 811219 with an SBA size standard of $19.0M and is being conducted as a small business set-aside.

EPA’s Radiation and Indoor Environments National Laboratory in Las Vegas, Nevada, has a requirement for calibration and other services for (15) Reuter-Stokes RSS-131 Pressurized Ion Chambers (HPICs) for one base year and four option years. The HPICs must be calibrated at four calibration measurements: 12 uR/hr, 15 uR/hr, 80 uR/h and 220 uR/hr. In addition to the 4 measurements, a correction factor at 50 & 80 mR/hr must be shown on the calibration document, as determined by the contractor. This calibration service was previously performed using the “Shadow Shield” method; however this order does not require the use of the “Shadow Shield” method. The other services include battery replacement and firmware updates. Services other than calibration will only be conducted as necessary and as requested. The contractor is expected to pay for all shipping expenses including insurance to return the instruments to the EPA, but the EPA will pay to send the instruments out to the contractor.

Additional information is in the attached Statement of Work.

The Government anticipates issue of a firm-fixed-price Purchase Order for this requirement. The anticipated start date for this requirement is February 25, 2013.

Basis for Award: The Government will make award to the responsible firm whose quotation is most advantageous to the Government on a best value basis, price and other factors considered. The criteria for evaluation are as follows:

1. Technical capability: The contractor shall submit their standard operating procedure for this type of calibration method and a recent (within the past three years) calibration certificate.

2. Past performance: The contractor shall provide a list of contracts or orders for the purpose of past performance evaluation. The contractor may also provide other forms of documentation which provide information on the laboratory's past performance. Valid past performance is evidence of similar work accomplished within the past three years. Provide at least three sources of past performance using the attached form.

3. Price. The contractor shall submit a firm fixed-price quote that is inclusive of all costs using the table provided in the Price Quote Attachment.

Instructions: FAR 52.212-1 "Instructions to Offerors - Commercial" applies to this acquisition. Offerors are to include a copy of FAR provision 52.212-3 "Offeror Representations and Certifications - Commercial Items" with their response. The following FAR clauses also apply: 52.212-4 "Contract Terms and Conditions - Commercial Items" and 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items", with the clauses cited further in this synopsis as being applicable. The aforementioned provisions and clauses can be accessed electronically at http://acquisition.gov/comp/far/index.html. Prospective sources are reminded that award can only be made to a contractor who is registered in the Central Contractor Registration (www.ccr.gov) database with an active Dun & Bradstreet Number.

FAR 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items"

The following are applicable to this requirement:

52.222-50 Combating Trafficking in Persons (FEB 2009)

52.233-3 Protest After Award (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (AUG 2012)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2010)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2011)

52.219-28 Post Award Small Business Program Rerepresentation (APR 2012)

52.222-3 Convict Labor (JUN 2003)

52.222-19 Child Labor – Cooperation with Authorities and Remedies (MAR 2012)

52.222-21 Prohibition of Segregated Facilities (FEB 1999)

52.222-26 Equal Opportunity (MAR 2007)

52.222-35 Equal Opportunity for Veterans (SEP 2010)

52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010)

52.222-37 Employment Reports on Veterans (SEPT 2010)

52.223-18 Contractor Policy to Ban Text Messaging While Driving (AUG 2011)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-33 Payment by Electronic Funds Transfer—Central Contractor Registration (OCT 2003)

Quote Submission: Offerors shall submit a firm-fixed-price quote for issue of a Purchase Order. Partial quotes will not be accepted for this requirement. Vendors are encouraged to direct any questions by e-mail only to the Contracting Officer, Trina Fisher, at fisher.trina@epa.gov - no telephone inquiries will be accepted - no later than February 11, 2013 at 4:00 PM EST. In addition, the FAR 52.212-3 representations and certifications MUST be submitted if they are not already completed and available online at sam.gov. Responses are due no later than February 19, 2013 at 4:00 PM EST and should be submitted via email to Trina Fisher at fisher.trina@epa.gov. No telephone inquiries shall be accepted.

Attachments: Statement of Work, Price Quote, Past Performance

The point of contact for this procurement is Trina Fisher, Contract Specialist, at fisher.trina@epa.gov.

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