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RFQ-DC-09-00330 EPA Video Archive Conversion

Posted Date: September 24, 2009

Procurement Office: U.S. Environmental Protection Agency, Headquarters Procurement Operations Division (3803R) 1200 Pennsylvania Avenue, NW Washington, DC 20460

Response Date: September 28, 2009 at 2:00 PM EDT.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.  The solicitation number is RFQ-DC-09-00330 and is being issued as a Request for Quotations (RFQ).  The solicitation document and incorporated provisions are those in effect through FAC 2005-36.  The United States Environmental Protection Agency (US EPA) is seeking vendors to provide equipment, integration and archiving services in support of a media archive system conforming to the technical requirements and Statement of Work listed below.  The North American Industry Classification System (NAICS) code is 334310.  The Small Business Size Standard is 750 employees.  This requirement is a total set-aside for small businesses.  Vendors must indicate in its response how it meets the small business size standard to qualify for award. 

The anticipated contract type will be firm fixed price for the required equipment and integration.  The archiving services portion of this requirement will be awarded as a fixed-rate, labor hour line item and will begin once the integration of the system has been fully completed.  EPA has estimated the level of effort for this portion of the requirement at 700 hours for a period of four (4) months.  EPA is also including an optional level of effort of 700 hours for an additional period of four (4) months.  Vendors shall propose a fixed rate based on this estimated level of effort and included the total estimated cost in its price proposal.  The price proposal shall also include any shipping or freight costs.  Shipping terms shall be FOB destination.  The system will reside in Washington, DC.

The following provisions and clauses apply to this acquisition: 52.212-1, Instructions to Offerors—Commercial Items; 52.212-3, Offeror Representations and Certifications—Commercial Items; 52.212-4, Contract Terms and Conditions—Commercial Items.  The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, applies to this solicitation.  Specifically, the following clauses cited are applicable to this solicitation: FAR 52.222-3, FAR 52.222-19, FAR 52.222-21, FAR 52.222-26, FAR 52 .222-35, FAR 52.222-36, FAR 52.222-37, FAR 52.222-39, FAR 52.232-33, FAR 52.222-41 and FAR 52.222-42.  Interested parties may submit their ORCA information (http://orca.bpn.gov) in lieu of the representations and certifications requested above. 

Evaluation Factors: Proposals submitted in response to this solicitation will be evaluated on a best value basis.  Proposals shall be evaluated on how well the proposed system meets the technical specifications listed in the Synopsis and Statement of Work, the ability to support integration of the system, the ability to provide archiving services and overall price, including the optional level of effort.

Technical proposals shall indicate how the proposed equipments meets the specifications below and provide part numbers of the proposed equipment, estimated delivery time and project completion time.

The attached Room Layout Diagram describes the current rack layout in the EPA control room. The green areas indicate where the required equipment will be located.

In order to receive award under this RFQ, vendors must be registered in the Central Contractor Registration database located at https://www.bpn.gov/ccr/default.aspx.  Registration usually requires 24-48 hours to complete.  Due to time constraints, EPA expects to make award under this RFQ no later than September 30, 2009.

Information regarding this requirement, including a diagram of the current room and rack layout, may also be accessed at http://www.epa.gov/oamhpod1/admin_placement/dataarchive/index.htm.  Proposals shall be due on Monday, September 28, at 2:00 p.m. EST.  Proposals shall be provided via email to Bradley Austin, Contracting Officer, at austin.bradley@epa.gov.  Proposals shall be in Microsoft Word or Adobe PDF format.

The point of contact for this procurement is Contracting Officer Bradley Austin at austin.bradley@epa.gov

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