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Revised Combined Synopsis/Solicitation for Laboratory Accreditation Services

Updated: January 27, 2014

Response Date: February 3, 2014 NLT 5:00 p.m. EST

** This is a revision to the original RFQ-DC-14-00018, reducing the requirement to the accreditation of only two (2) laboratories as opposed to the three (3) that were referenced in the original Statement of Work (SOW). The below RFQ and associated documents (attached) are revised to remove the accreditation of the Environmental Chemistry Branch (ECB) from the requirement. In addition, the response date for new and revised proposals has been changed to no later than 5:00 p.m. EST on Monday, February 3, 2014 . **

Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 , as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued . The solicitation number is RFQ-DC-14-00018 and is being issued as a Request for Quotations (RFQ), in conjunction with FAR 13 Simplified Acquisition Procedures. The solicitation document and incorporated provisions are those in effect through FAC 2005-70 . The applicable North American Industry Classification System (NAICS) Code for this procurement is 813920.

This procurement is being conducted as a full and open competition. During the procurement of the predecessor contract EP10H001716, the government initially issued the RFQ as a total small business set-aside; however, after the due date for receipt of quotes, no acceptable responses were received from responsible small business concerns. In accordance with FAR 19.502-2, the total small business set-aside was withdrawn and the RFQ was reissued under full and open competition. The market research conducted for the current requirement did not find any significant changes to the market place and it was therefore concluded that pursuing this procurement as a full and open competition would be in the best interest of the government.

The United States Environmental Protection Agency (US EPA) , Office of Chemical Safety and Pollution Prevention (OCSPP), Office of Pesticide Programs (OPP) has a requirement for a vendor to provide laboratory accreditation services for the ISO/IEC 17025 standard accreditation of two (2) OPP Laboratories, in compliance with EPA laboratory policy. The work performed by the contractor shall consist of tasks and services necessary for the OPP laboratories to achieve accreditation to the ISO/IEC 17025 standard. For each of the two OPP laboratories, the contractor will be the accreditation body and shall:

•  Develop an individual laboratory accreditation plan and propose assessment team members for each laboratory.

•  Conduct the accreditation assessment for each laboratory

•  Prepare and submit a final written report addressing the results of each laboratory's assessment.

•  Review and respond to each laboratory's responses and corrective actions to the findings in the assessment report.

•  Grant accreditation.

•  Be responsible for performing all accreditation body activities necessary to maintain each laboratory's accreditation. Provide, during the accreditation cycle, review and assessment plans, document reviews, on-site assessments, report preparation, and all other activities that are required by the accreditation body's accreditation cycle.

EPA anticipates awarding a firm fixed-price purchase order. The period of performance will be from the date of award to completion of the final accreditation cycle. While the accreditation cycle length and requirements will be defined by the accreditation body's policies and procedures, a two year cycle length has been used for planning this effort.

Basis for Award: Quotes submitted in response to this RFQ will be evaluated on a lowest evaluated price/technically acceptable basis. The evaluation factors are provided at the link listed above.

Instructions: FAR 52.212-1 "Instructions to Offerors - Commercial" applies to this acquisition. Offerors are to include a copy of FAR provision 52.212-3 "Offeror Representations and Certifications - Commercial Items" with their response. The following FAR clauses also apply: 52.212-4 "Contract Terms and Conditions - Commercial Items" and 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items". The aforementioned provisions and clauses can be accessed electronically at http://www.acquisition.gov/far/ . Prospective sources are reminded that award can only be made to a contractor who is registered in the System for Award Management ( www.sam.gov ) database with an active Dun & Bradstreet Number.

FAR 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items"

The following are applicable to this requirement:

52.222-50 Combating Trafficking in Persons (FEB 2009)

52.233-3 Protest After Award (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013 )

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUL 2013)

52.219-28 Post Award Small Business Program Rerepresentation (JUL 2013)

52.222-3 Convict Labor (JUN 2003)

52.222-21 Prohibition of Segregated Facilities (FEB 1999)

52.222-26 Equal Opportunity (MAR 2007)

52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010)

52.223-18 Contractor Policy to Ban Text Messaging While Driving (AUG 2011)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-33 Payment by Electronic Funds Transfer—System for Award Management (JUL 2013)

Other Applicable Clauses & Provisions:

EPAAR 1552.211-79 Compliance with EPA Policies for Information Resources Management (JAN 2012)

EPAAR 1552.224-70 Social Security Numbers of Consultants and Certain Sole Proprietors and Privacy Act Statement (APR 1984)

FAR 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

Quote Submission: Offerors shall submit a firm-fixed-price quote in response to the SOW. Partial quotes will not be accepted for this requirement. In addition, the FAR 52.212-3 representations and certifications MUST be submitted if they are not already completed and available online at sam.gov. Quotes shall be submitted via e-mail in Word or Adobe to Jennifer Kuhn, Contract Specialist, at kuhn.jennifer@epa.gov no later than 5:00 p.m. EST on Monday, February 3, 2014. Vendors are encouraged to direct any questions to the Jennifer Kuhn, Contracting Specialist, via e-mail at the address sited above.

For additional information, please see the documents immediately below:

The point of contact for this procurement is Jennifer Kuhn, Contract Specialist, at kuhn.jennifer@epa.gov.


Updated: December 11, 2013

Response Date: December 20, 2013 at 2:00 p.m. EST

The purpose of this amendment is to extend the due date for responses to December 20, 2013 at 2:00 p.m. EST.

The point of contact for this procurement is Jennifer (Garger) Kuhn, Contract Specialist, at kuhn.jennifer@epa.gov.


Updated: December 5, 2013

Response Date: December 13, 2013 at 2:00 p.m. EST

The purpose of this amendment is to revise the contact information for e-mail submissions. Please submit all correspondence and proposals to kuhn.jennifer@epa.gov.

The point of contact for this procurement is Jennifer (Garger) Kuhn, Contract Specialist, at kuhn.jennifer@epa.gov.


Posted Date: November 22, 2013

Procurement Office:  U.S. Environmental Protection Agency, Headquarters Procurement Operations Division, Program Contract Service Center, 1200 Pennsylvania Ave NW, Washington, DC 20460

Response Date: December 13, 2013 at 2:00 p.m. EST

Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 , as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued . The solicitation number is RFQ-DC-14-00018 and is being issued as a Request for Quotations (RFQ), in conjunction with FAR 13 Simplified Acquisition Procedures. The solicitation document and incorporated provisions are those in effect through FAC 2005-70 . The applicable North American Industry Classification System (NAICS) Code for this procurement is 813920.This procurement is being conducted as a full and open competition.

The United States Environmental Protection Agency (US EPA) , Office of Chemical Safety and Pollution Prevention (OCSPP), Office of Pesticide Programs (OPP) has a requirement for a vendor to provide laboratory accreditation services for the ISO/IEC 17025 standard accreditation of all three (3) OPP Laboratories, in compliance with EPA laboratory policy. The work performed by the contractor shall consist of tasks and services necessary for the OPP laboratories to achieve accreditation to the ISO/IEC 17025 standard. For each of the three OPP laboratories, the contractor will be the accreditation body and shall:

•  Develop an individual laboratory accreditation plan and propose assessment team members for each laboratory.

•  Conduct the accreditation assessment for each laboratory

•  Prepare and submit a final written report addressing the results of each laboratory's assessment.

•  Review and respond to each laboratory's responses and corrective actions to the findings in the assessment report.

•  Grant accreditation.

•  Be responsible for performing all accreditation body activities necessary to maintain each laboratory's accreditation. Provide, during the accreditation cycle, review and assessment plans, document reviews, on-site assessments, report preparation, and all other activities that are required by the accreditation body's accreditation cycle.

EPA anticipates awarding a firm fixed-price purchase order. The period of performance will be from the date of award to completion of the final accreditation cycle. While the accreditation cycle length and requirements will be defined by the accreditation body's policies and procedures, a two year cycle length has been used for planning this effort.

Basis for Award: Quotes submitted in response to this RFQ will be evaluated on a lowest evaluated price/technically acceptable basis. The evaluation factors are provided at the link listed above.

Instructions: FAR 52.212-1 "Instructions to Offerors - Commercial" applies to this acquisition. Offerors are to include a copy of FAR provision 52.212-3 "Offeror Representations and Certifications - Commercial Items" with their response. The following FAR clauses also apply: 52.212-4 "Contract Terms and Conditions - Commercial Items" and 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items". The aforementioned provisions and clauses can be accessed electronically at http://www.acquisition.gov/far/ . Prospective sources are reminded that award can only be made to a contractor who is registered in the System for Award Management ( www.sam.gov ) database with an active Dun & Bradstreet Number.

FAR 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items"

The following are applicable to this requirement:

52.222-50 Combating Trafficking in Persons (FEB 2009)

52.233-3 Protest After Award (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013 )

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUL 2013)

52.219-28 Post Award Small Business Program Rerepresentation (JUL 2013)

52.222-3 Convict Labor (JUN 2003)

52.222-21 Prohibition of Segregated Facilities (FEB 1999)

52.222-26 Equal Opportunity (MAR 2007)

52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010)

52.223-18 Contractor Policy to Ban Text Messaging While Driving (AUG 2011)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-33 Payment by Electronic Funds Transfer—System for Award Management (JUL 2013)

Other Applicable Clauses & Provisions:

EPAAR 1552.211-79 Compliance with EPA Policies for Information Resources Management (JAN 2012)

EPAAR 1552.224-70 Social Security Numbers of Consultants and Certain Sole Proprietors and Privacy Act Statement (APR 1984)

FAR 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

Quote Submission: Offerors shall submit a firm-fixed-price quote in response to the SOW. Partial quotes will not be accepted for this requirement. In addition, the FAR 52.212-3 representations and certifications MUST be submitted if they are not already completed and available online at sam.gov. Quotes shall be submitted via e-mail in Word or Adobe to Jennifer (Garger) Kuhn, Contract Specialist, at kuhn.jennifer@epa.gov no later than 2:00 p.m. EST on Friday, December 13, 2013. Vendors are encouraged to direct any questions to the Jennifer (Garger) Kuhn, Contracting Specialist, via e-mail at the address sited above.

For additional information, please see the documents immediately below:

The point of contact for this procurement is Jennifer (Garger) Kuhn, Contract Specialist, at kuhn.jennifer@epa.gov.

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