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Sources Sought Notice: Document and Data Management Support and Label Use Information System Extraction

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Posted Date: January 9, 2012

Procurement Office:  U.S. Environmental Protection Agency, Headquarters Procurement Operations Division, Program Contract Service Center, 1200 Pennsylvania Ave NW, Washington, DC 20460

NAICS Code: 518210

Response Date: January 23, 2012 2:00 p.m. ET

THIS IS NOT A SOLICITATION ANNOUNCEMENT AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. The purpose of this sources sought synopsis is for market research purposes to gain knowledge of potentially interested and qualified sources. No reimbursement will be made for any costs associated with providing information in response to this announcement and/or any follow-up information requests. There is no solicitation available at this time. Information should focus on the capability to provide the technical support services defined below. Standard company brochures are not desired.

The U.S. Environmental Protection Agency (EPA) Office of Pesticide Programs (OPP), Office of Information Technology and Resources Management Division (ITRMD), seeks to procure contractor support in the ongoing screening of Pesticide Registration Improvement Act (PRIA) and non-PRIA actions with reference to Pesticide Registration (PR) Notice 86-5 and its 21-day initial content screening process.  Under the DDMS portion of this requirement, the selected contractor will perform initial review and information capture of pesticide regulatory applications and data package submissions, decisions and incident reports.  In addition, OPP requires contractor support to complete Pesticide Product Label System (PPLS) notification review and data extraction within the Pesticide Registration Information System (PRISM) via the Label Use Information System (LUIS). Using PRISM-LUIS, the selected contractor will perform tasks associated with the management and operations of the LUIS label analysis, extraction functions and operations.   

A draft Performance Work Statement (PWS) is available below. To evaluate the potential number of vendors capable of adequately performing under the DDMS/LUIS PWS, a thorough review of capability statements will be conducted. Interested parties who believe they have the ability to provide the required services are invited to supply a capabilities statement of no more than twenty (20) pages.  Capability statements must include:

  1. Complete Business Name, including DUNS Number
  2. Contact Information (Respondent’s name and title, address, telephone, facsimile, e-mail)
  3. Business Size and Classification (small, small-disadvantaged, SBA Certified 8(a), HUBZone, service-disabled, veteran-owned etc). 

Capability statements must address technical competencies and management/personnel experience relative to the key task areas detailed in the draft PWS.

The Government anticipates award of a firm-fixed-price contract with a one-year base period and three one-year option periods. The Government intends to issue the solicitation in March 2012 after a pre-solicitation notice is published as required by Federal Acquisition Regulation (FAR) Subpart 5.2. The procurement strategy will be determined in part by the responses to this notice.
All interested parties believing they can provide the required services as defined in the DDMS/LUIS PWS are invited to submit the above documentation. Responses should be e-mailed to Contract Specialist via the e-mail link below.

ALL INFORMATION SHALL BE SUBMITTED NO LATER THAN 2:00 PM ET MONDAY, JANUARY 23, 2012.   No feedback or evaluations will be provided to concerns regarding the information submitted to the EPA. Please direct any questions you may have regarding this notice in writing to Contract Specialist Tricia Lynn.


The points of contact for this procurement are Tricia Lynn, Contract Specialist, at lynn.tricia@epa.gov and Stefan Martiyan, Contracting Officer, at martiyan.stefan@epa.gov.

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