How to Receive Your Grant Funds
Once a grant or cooperative agreement has been signed by an EPA award official and affirmed by the recipient organization, recipients are able to request funds.
There are two approved methods by which the recipient may receive funds: Electronic Fund Transfer (EFT) and Automated Standard Application for Payments (ASAP).
Instructions for Automated Standard Application for Payments (ASAP):
US Treasury Automated Standard Application for Payments (ASAP) - The ASAP system is the preferred method of payment for EPA grantees. ASAP enrollment is highly encouraged for organizations that have multiple grants/cooperative agreements and for those with a frequent need to request funds. If your organization uses multiple bank accounts for EPA grants/cooperative agreements, you must enroll in ASAP. If you are interested in requesting and receiving funds paperless and electronically via ASAP, please complete the ASAP Initiate Enrollment form and fax it to LVFC at 702-798-2423.
Federal Agencies and organizations receiving federal funds enroll one time to use ASAP. Federal Agencies establish and maintain accounts in ASAP to control the flow of funds to organizations. Federal Agencies enter spending authorizations into their ASAP accounts in accordance with their program needs and schedules. Payment Requestors at organizations initiate payment requests through ASAP to meet cash needs. This is done primarily through on-line connections that organizations have with ASAP. In a case where a financial institution is acting as an agent of the organization, a request for funds can be made via the Federal Reserve's FEDWIRE system. Approved requests for next day or future day (up to 32 calendar days from the date of the payment request) payments are paid via the Automated Clearing House (ACH) system or by FEDWIRE if same day payment is required.
The LVFC enters spending authorizations into the recipient's ASAP accounts in accordance with their program needs and schedules. The recipient can initiate payment requests through ASAP to meet immediate cash needs. The payment process is designed to provide federal funds to a recipient organization within 48 hours for ASAP recipients. Please refer to www.asap.gov for additional information.
Instructions for Electronic Fund Transfer (EFT):
As of October 2010, unless exempt under 2 CFR 25.110, all new grant/cooperative agreement recipients must register in the Central Contractor Registry (CCR). Your organization is also required to maintain and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term.
Should you elect to have payments processed via EFT, LVFC has already obtained your organization's banking information in conjunction with your CCR registration. NOTE: If your banking information is not correct or changes at any time prior to the end of your agreement, please update your CCR registration and notify LVFC as soon as possible so the new banking information can be retrieved. This is vital to ensure proper and timely deposit of funds.
When funds are required by your organization, you will need to complete the EPA Payment Request Form EPA Form 190-F-04-001 Payment Request for Grants/Cooperative Agreements (PDF) (1 pg, 40K, about PDF)
EFT recipients not required to register with the Central Contractor Registry (CCR):
- Must have a currently affirmed/active grant with the EPA.
- Are required to have their organization's banking data on file with the Las Vegas Finance Center (LVFC). This is done by completing form SF3881 – ACH Vendor/Miscellaneous Payment Enrollment Form (PDF) (2pp, 70K, about PDF) and faxing this document to the LVFC at (702)-798-2423.
- Must be issued an EFT number by the LVFC.
- Must complete the EPA payment request form EPA form 190-F-04-001 (PDF) (1 pp, 28K, about PDF) and fax the document to LVFC at (702)-798-2423. Unique EPA programs, or those recipients permitted by LVFC (by exception only), may use SF270 or SF271 to request payment.
- For further information, please read the EFT Recipients' Manual (PDF) (5 pp, 108K, about PDF).
The LVFC will review each request. When the request is approved for payment, EPA will electronically transfer the funds through the U.S. Department of Treasury and the Federal Reserve for credit to the recipient's account at their designated financial institution within 3 to 5 business days following receipt and approval of the request. If the entire request or a portion of the request is rejected, the recipient will be notified by the LVFC no later than 1 workday following receipt of the request.
Electronic Fund Transfer (EFT) is a safe and simple method of receiving grant payments.