Timely Obligation, Award, and Expenditure of EPA Grant Funds
Grants Policy Issuance 12-06
Developed by a State-EPA Workgroup, and generally effective October 1, 2012, the Policy is designed to promote timely and efficient award/utilization of grant funds. Major provisions include: 1) a goal to obligate all grant funds in the first year of availability; 2) for grant competitions, a new evaluation factor and provisions for anticipatory announcements; 3) State grant streamlining principles and requirements for negotiating outlay strategies; 4) additional limits on project period extensions; and 5) CWA Section 319-specific and SRF-specific streamlining reforms.
Please contact Jennifer Hublar in OARM/OGD at (202) 564-5294 should you have any questions related to the GPI.
State Grant Workplans and Progress Reports Grants Policy Issuance 11-03: The Grants Policy Issuance 11-03, State Grant Workplans and Progress Reports, was developed by the State Grant Workplan Workgroup, composed of EPA and State grant practitioners, and replaces the State Grant Performance Measures Template. It is designed to 1) enhance accountability for achieving grant performance objectives; 2) ensure that State grants are aligned with the Agency’s Strategic Plan; and 3) provide for more consistent performance reporting. To achieve those objectives, the GPI requires that workplans and associated progress reports prominently display three “Essential Elements”: the EPA Strategic Plan Goal; the EPA Strategic Plan Objective; and Workplan Commitments plus time frame.
The GPI applies to the fourteen State grant programs previously subject to the State Grant Performance Measures Template. It supplements, but in no way supersedes, existing workplan requirements in 40 C.F.R. Part 35 Subpart A. The effective date of the GPI is October 1, 2012.
Regions and States should begin to transition to the new approach and the GPI should be included in FY 2013 workplan negotiations.
As the policy is implemented, it will be important for National Program Managers and Regional Program Offices to provide appropriate outreach, assistance and education to State recipients. In addition, the Office of Grants and Debarment (OGD) will work with the Regions on a case-by case basis to address any implementation challenges.
To further transparency, the GPI calls for the establishment of an Information Technology
application to electronically store workplans and progress reports. The State Grant Workplan
IT application will be available beginning in October 2012.
Please contact Jennifer Hublar of OARM/OGD at (202) 564-5294 should you have any questions related to the GPI.