Jump to main content.


Registration Service Fees
Guidance on Federal and State Exemptions

Resources
Questions and Answers on:

Current as of October 1, 2012

  1. Does a Federal or State agency have to pay a registration service fee?


  2. I am with a Federal (or State agency). What do I submit with an application for the fee to be exempted?


  3. How will EPA review my exemption request?


  4. Why must the review of the exemption request be resolved within 21 days after EPA receives the application?


  5. How will I know whether the exemption has been granted?


  6. If the exemption request is denied, how can I appeal EPA’s determination?


  7. When does the decision time review period begin?

  1. Does a Federal or State agency have to pay a registration service fee?
  2. No. According to FIFRA section 33(b)(7)(G), an agency of the Federal Government or a State government shall be exempt from covered registration service fees.

  3. I am with a Federal (or State agency). What do I submit with an application for the fee to be exempted?
  4. The agency requesting the registration can request that the application be exempted from registration service fees. The request for the fee exemption should be included in the “Explanation” box of Section II on the application form. In addition, the request for the exemption should also be in a letter on the Federal or State agency’s official stationery, signed by an official of the agency, and with a subject that states that it is a request for a Federal or State exemption from PRIA registration service fees. The Federal or State agency’s “company number” on the application form and the letter must be the same. The request should include documentation on the agency, should be easily separated from the rest of the application, and be the first item in the application package. The name and address of the agency and an agency contact and an alternate agency contact should be clearly identified on the application form and in the letter requesting the exemption.

    Documentation that the applicant is a Federal or State agency should accompany the exemption request. Documentation could include a discussion, charter, and organizational chart that demonstrate that the agency is a part of the Federal or a State government agency, department, or bureau and shows its location within the structure of the Federal or State government. State agencies could submit a letter from their State’s Attorney General stating that the applicant is a state agency. If the agency was established by Federal or State legislation, the appropriate section should be cited and a copy provided. Citations or references should be publicly available, and links to a public Web site may be provided in lieu of paper documents.

  5. How will EPA review my exemption request?
  6. Exemption requests are reviewed by the Office of Pesticide Programs’ PRIA Fee Waiver/Exemption Workgroup to determine whether the applicant for the registration has demonstrated that it is a Federal or State agency. Generally, exemption requests are reviewed within one week of receipt. If there are questions, the Workgroup will contact the individual identified in the exemption request or on the application and may request additional documentation. If questions remain and the contact person (or the alternate) cannot be contacted, or the questions cannot be resolved within 21 days of EPA receiving the application, the exemption request will be denied, the application rejected, and the agency will be invoiced 25 percent of the fee, the non-refundable portion of the fee.

  7. Why must the review of the exemption request be resolved within 21 days after EPA receives the application?
  8. Under PRIA 3, EPA has 21 days to determine whether all of the contents of an application have been submitted. One aspect of this initial content review is to determine whether the fee has been paid, which in the case of a Federal or State exemption, is whether the exemption can be granted. Information on the 21-day initial content screen is available on the EPA Pesticides Website. If any of the required contents are missing, you must correct the application within the 21-day period. If you do not correct the application, the application will be rejected.

  9. How will I know whether the exemption has been granted?
  10. EPA will send the individual (agency representative) requesting the exemption a letter granting or denying the exemption request. A denial letter will include an invoice for the fee with a date that the payment is due.

  11. If the exemption request is denied, how can I appeal EPA’s determination?
  12. If you disagree with EPA’s determination, you may appeal the decision by submitting a written response, including a rationale for a different determination. If you decide to appeal, you will need to inform the EPA representative listed on the denial letter that you are submitting an appeal as soon as possible. The written response should be submitted to:

    By USPS Mail By Courier
    Document Processing Desk (REGFEE)
    Office of Pesticide Programs (7504P)
    U.S. Environmental Protection Agency
    Ariel Rios Building
    1200 Pennsylvania Avenue, NW
    Washington, DC 20460-0001
    Document Processing Desk (REGFEE)
    Office of Pesticide Programs
    U.S. Environmental Protection Agency
    One Potomac Yard Room S-4900
    2777 S. Crystal Drive
    Arlington, VA 22202

    Once received by the Office of Pesticide Programs, your response will be reconsidered by the PRIA Fee Waiver/Exemption Workgroup. After EPA has completed its review of the rebuttal, you will receive a telephone call from EPA explaining its decision. If EPA determines that the exemption should have been granted, EPA will issue a letter granting the exemption request. If EPA decides to maintain its original decision on the request, you will be instructed to remit payment.

  13. When does the decision time review period begin?
  14. The decision time review period or the timeframe in which EPA is to make a decision on the application, will begin when the exemption request is granted.

Top of page

Publications | Glossary | A-Z Index | Jobs


Local Navigation


Jump to main content.