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FY 2006 Request for Proposals Pollution Prevention Grants Program

OVERVIEW

Sponsoring Agency and Office: Environmental Protection Agency, Office of Prevention, Pesticides and Toxic Substances, Office of Pollution Prevention and Toxics

Funding Opportunity Title: FY 2006 Request for Proposals, Pollution Prevention Grants Program

Announcement Type: Initial Announcement for Fiscal Year 2006

Catalog of Federal Domestic Assistance (CFDA) Number: 66.708

OPPT Solicitation Number: EPA-OPPT-06-002

Submission Dates: Please refer to Section IV, Part H for the submission deadlines provided for each regional P2 program office. Proposals received after the submission date will not be considered.

FULL TEXT OF ANNOUNCEMENT

I. Funding Opportunity Description. Under the authority of the Pollution Prevention Act of 1990, EPA anticipates that approximately $4.1 million will be available to support Pollution Prevention (P2) Grants to States, Tribes, and Intertribal Consortia in FY 2006 for prevention activities during FY 2006 - 2007. These grant dollars are targeted at State and Tribal technical assistance programs that address the reduction or elimination of pollution by businesses across all environmental media: air, water and land. Since the inception of the grant program, EPA has awarded over $84 million to eligible recipients.

A. Introduction. This announcement describes the process by which EPA will award the grants under the P2 Grants Program (section 6605 of the Pollution Prevention Act, Pub. L. 101-508, 42 U.S.C. section 13104, 40 CFR 35.340; 35.660). Applicants should carefully read through this announcement, as it provides important information on the goals of the program, threshold requirements for proposals, the submittal process, deadlines, evaluation criteria, award selection and instructions for grant reporting.

The goal of the grants program is to assist businesses and industries in identifying better environmental strategies and solutions for reducing or eliminating waste at the source. Funds awarded through the grants program are to be used to support State and Tribal P2 programs that address the reduction by businesses of potentially harmful pollutants across all environmental media: air, water, and land. Programs should reflect comprehensive and coordinated pollution prevention planning and implementation efforts within the State or Tribe. Past P2 Grants have demonstrated that facilities have ample opportunities to implement pollution prevention and that source reduction can be a cost-effective way of meeting or exceeding Federal and State regulatory requirements.

For purposes of this grant announcement, pollution prevention/source reduction is defined as any practice which:

Examples of pollution prevention/source reduction projects or activities include: equipment or technology modifications, process or procedure modifications, reformulation or redesign of products, substitution of raw materials, and improvements in housekeeping, maintenance, training, or inventory control.

Pollution prevention/source reduction does not include any practice which alters the physical, chemical, or biological characteristics of the volume of a hazardous substance, pollutant, or contaminant through a process or activity which itself is not integral to and necessary for the production of a product or the providing of a service. (See PPA § 6603 and 40 CFR §§ 35.343 and 35.662). For additional information and guidance about activities covered by grants issued under the PPA, please see http://www.epa.gov/oppt/p2home/pubs/grants/.

B. Program History. EPA started the P2 Grants program (previously called Pollution Prevention Incentives for States - PPIS) with the philosophy that States and Tribes should play a primary role in encouraging industry, small and medium-sized businesses, local governments, and the public to shift priorities from pollution control to pollution prevention. EPA established the program believing that since States and Tribes have more direct contact with generators, the States and Tribes are, therefore, more aware of the needs and problems that reside within their communities and are in a better position to provide pollution prevention-technical assistance. As a result, State and Tribal-based environmental programs have the ability to make a unique contribution to the national effort to promote source reduction.

EPA set the following goals at the outset of the program:

Since its inception, the P2 Grants program has evolved and will continue to evolve to meet changing needs and priorities. In the first years of the program, EPA administered the grants from EPA Headquarters in Washington, D.C., with the goal of jump-starting as many State and Tribal pollution prevention programs as possible. EPA believed that by educating businesses and providing P2 technical assistance, the businesses would quickly realize the benefits of a preventive approach and implement pollution prevention projects.

Once most States developed basic pollution prevention programs, EPA shifted responsibility for implementing the grants program from EPA Headquarters to the EPA Regions. This enabled the Regions to focus resources on regional priorities. Many States initiated regulatory integration projects to develop prevention strategies; train regulatory staff on P2 concepts; and examine opportunities for incorporating pollution prevention into permits, inspections, and enforcement. Many regions have also encouraged applicants to establish partnerships with State agencies in non-industrial sectors such as agriculture, energy, health, and transportation.

Prior to 1992, essentially no formal pollution prevention activities were underway on Tribal lands. However, since 1992, when the first P2 Grant was issued to a Tribe, EPA has funded thirty-two P2 grant-tribal projects. Federal grant programs, such as the P2 Grants program, have provided Tribes with added resources to help them address the most salient pollution issues on reservations. A few Tribes have taken a broad approach to pollution prevention program development, focusing on building infrastructure rather than implementing specific projects. As Tribal environmental programs develop and Tribal environmental managers move beyond the most immediate environmental problems on their reservation, pollution prevention ideas and programs will become further integrated into Tribal programs.

C. Alignment with EPA's Environmental Results Policy. In compliance with EPA policy, applicants are required to address outcome and output environmental measurements in their proposals. The term "outcome," as defined by the Agency, refers to the result, effect or consequence that will occur from carrying out an environmental program or activity that is related to an environmental or programmatic goal or objective. Outcomes may be environmental, behavioral, health-related or programmatic in nature and must be able to be quantified. The term "output," as defined by the Agency, refers to an environmental activity or effort and associated work product related to an environmental goal or objective that will be produced or provided over a period of time or by a specified date. Outputs may be quantitative or qualitative, but must be measurable during the assistance agreement funding period.

In addition to the other factors stated in Section V of this announcement, grant proposals will be evaluated based on projected project estimates and the applicant's ability to provide a clear method to track and measure their project's progress towards achieving the expected outcomes and outputs as described below (also see Section I, Part E 4 below).

Examples of outcome measures expected to be achieved under the grants awarded through this announcement include, but are not limited to:

Examples of output measures expected to be achieved under the grants awarded through this announcement include, but are not limited to:

Applicants will need to budget adequate resources to pay for measurement and reporting activities. In some cases this may require 10-20% of the proposed budget. Amounts should be discussed with the Grant Project Officer.

D. Alignment with EPA's Strategic Plan. The applicant's project must support the Strategic Goals of the Agency's Pollution Prevention Program, as stated in Objective 5.2: Improve Environmental Performance Through Pollution Prevention and Innovation in Goal 5 of the Agency's Strategic Plan which includes the following:

For more information, go to http://www.epa.gov/ocfo/plan/plan.htm, and click on EPA's Strategic Plan 2003-2008, see page 118.

E. National Requirements for the 2006 P2 Grants Program. All proposals must include information and discussion addressing all four national requirements:
  1. Promote Multimedia Pollution Prevention. Applicants should identify how their project will encourage source reduction to actively prevent pollution across environmental media: air, water and land. Programs should reflect comprehensive and coordinated pollution prevention planning and implementation efforts State-wide. Programs should focus on:
    • developing multimedia pollution prevention activities including but not limited to providing technical assistance to businesses, collecting and analyzing data to target outreach and technical assistance opportunities, conducting outreach activities, developing measures to determine progress in pollution prevention, and identifying and addressing regulatory and non-regulatory barriers and incentives to pollution prevention.
       
    • institutionalizing multimedia pollution prevention as an environmental management priority, establishing pollution prevention goals, developing strategies to meet those goals, and integrating the pollution prevention ethic within the organization.
       
    • initiating demonstration projects that provide technical assistance to test and support innovative pollution prevention approaches and methodologies.
       
  2. Commit to Working Towards State and National Pollution Prevention Program Goals. Applicants must commit to supporting their State's strategic planning goals for pollution prevention. EPA would like to ensure that pollution prevention is integrated and that applicants provide a service that supports their State's strategic plan for pollution prevention. In addition, applicants must commit to working toward the Strategic Goals of the Agency's Pollution Prevention Program, as stated in Objective 5.2: Improve Environmental Performance through Pollution Prevention and Innovation in Goal 5 of the Agency's Strategic Plan and provided in Section I, Part C.
     
  3. Promote Partnerships. For the past 9 years, EPA has required P2 grant applicants to identify major environmental assistance providers in their States and to work with these organizations to educate businesses on pollution prevention. EPA believes that P2 programs that do not develop a strong relationship with other environmental assistance providers will face difficulties accessing State and Federal resources in the future.

    EPA continues to seek more cooperation among pollution prevention programs and the other environmental and business assistance providers at the State level. These can include university-based technical assistance and cooperative extension programs, and other assistance programs offered within the State. Partnerships are also encouraged with regional and national programs such as the Pollution Prevention Resource Exchange (P2Rx) centers, National Institute of Standards and Technology (NIST) programs, EPA's Office of Enforcement and Compliance Assurance (OECA), Compliance Assistance Centers, EPA's Small Business Assistance Programs (SBAPs), etc.

    By developing such partnerships, EPA would like to ensure that State pollution prevention programs leverage this outside expertise. These partnerships will also reduce the need for other environmental assistance providers to develop their own expertise, which would otherwise result in duplication of effort. Eligible applicants are strongly encouraged to establish partnerships with business and other environmental assistance providers to seamlessly deliver pollution prevention assistance.

  4. Demonstrate Measurable Environmental Results. As authorized under the Pollution Prevention Act of 1990, (section 6605 of the Pollution Prevention Act, Pub. L. 101-508, 42 U.S.C. section 13104) the Agency "shall establish appropriate means for measuring the effectiveness of the [P2 Grant program by] promoting the use of source reduction techniques by businesses." In order to more fully implement this section of the Act, and to comply with EPA Policy Order No. 5700.7, applicants will be required to provide quantitative estimates of the expected outcomes and outputs (mentioned in Section I, Part C ) from their proposed project or project activities.

F. Region-Specific Activities for the FY 2006 P2 Grants Program. As well as addressing all four national requirements identified above, the applicant must also explain how their proposed project will address one or more of the region-specific activities listed below, only if provided. Applicants must apply to the EPA region where the applicant is physically located when submitting proposals (See Section IV, Part A). For a list of the States and/or territories represented by each EPA region, please refer to Section VII.

Region 1

Region 2

Region 3

Region 4

Region 5

Region 6

Provide measurable results in any or all of the following:

Region 7

Region 8

Region 9

Region 10

G. Statutory Authority. Section 6605 of the Pollution Prevention Act of 1990 and 40 CFR part 35, subparts A and B authorize EPA to award grants to States, State entities, i.e., colleges and universities, Federally-recognized Tribes and Intertribal Consortia for projects that promote the use of pollution prevention/source reduction techniques by businesses. EPA designated the P2 Grants program to implement the Act.

H. Other Applicable Regulations. State and Tribal applicants and recipients of P2 Grants are subject to the requirements of 40 CFR Parts 31, 34 and 35: Uniform Administrative Requirements for Assistance Agreements to State, Local and Federally-Recognized Tribal Governments.

II. Award Information. The Agency anticipates that in FY 2006 approximately $4.1 million will be available for P2 Grants to States, Tribes, and Intertribal Consortia for prevention activities during FY 2006-2007. As in previous years, individual grant awards are expected to be in the range of $25,000-$150,000. In total, EPA annually receives approximately 300 grant proposals and issues approximately 65 awards.

EPA reserves the right to partially fund proposals by funding discrete activities, portions, or phases of the proposed project. If EPA decides to partially fund the proposal, it will do so in a manner that does not prejudice any applicants or affect the basis upon which the proposal or portion thereof, was evaluated and selected for award and will maintain the integrity of the competition and the evaluation/selection process. Please note: In order to be considered for partial funding, proposals must have clearly delineated activities or phases with separate budget estimates for each activity/phase of the project. All awards must be consistent with the applicable EPA regulations and grant policies.

EPA reserves the right to reject any or all proposals and issue no awards under this announcement.

A. Funding Restrictions. EPA grant funds may only be used for the purposes set forth in the grant agreement and must be consistent with the statutory authority of the P2 Grants program. Grant funds may not be used for matching funds for other Federal grants, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal funds may not be used to sue the Federal government or any other government entity. All costs identified in the budget must conform to applicable Federal cost principles contained in OMB Circular A-87; A-122; and A-21, as appropriate. EPA will subtract proposed ineligible costs from the final approved budget if a grant is awarded.

III. Eligibility Information. This grant program is restricted to certain applicants.

A. Eligible Applicants. Eligible applicants include the 50 States, the District of Columbia, the U.S. Virgin Islands, the Commonwealth of Puerto Rico, any territory of or possession of the U.S., any agency or instrumentality of a State including State colleges, universities, and Indian Tribes that meet the requirement for treatment in a manner similar to a State in 40 CFR 35.663 and intertribal consortia that meet the requirements in 40 CFR 35.504. Local governments, private universities, private nonprofit, private businesses, and individuals are not eligible for funding.

B. Cost Sharing and Matching Requirements. Recipients of grants, as required under Section 6605 of the Pollution Prevention Act of 1990, must provide at least a 50 percent match of the total allowable project cost by the time of award to be considered eligible to receive funding. For example, the Federal government will provide half of the total allowable cost of the project and the recipient will provide the other half. However, a pplicants in U.S. territories and protectorates are advised to contact their regional P2 contact in EPA Regions 2 and 9 to find out if cost share requirements will be waived in all or in part, as authorized by the Omnibus Territories Act of 1977, as amended, 48 U.S.C. § 1469a. Cost Sharing and Matching contributions may include dollars, in kind goods and services (such as volunteered time, photocopying and printing services, etc.) and/or third party contributions consistent with 40 CFR 31.24.

Funds for a P2 Grant may be included in a Performance Partnership Grant (PPG). State applicants, including colleges and universities, that wish to include a P2 Grant as part of their PPG must provide pollution prevention proposal commitments in the PPG proposal. With respect to Tribal applicants, if a Tribe or Intertribal Consortium is selected for a P2 Grant and the Tribe includes the funds in a PPG awarded under 40 CFR Part 35, Subpart B, the required Tribal match for the pollution prevention portion of the PPG will be reduced to 5 percent of the allowable pollution prevention project cost for the first two years of the PPG grant. After the first two years in which a Tribe or Intertribal Consortium receives a PPG, the Regional Administrator must determine through objective assessment whether the Tribe or the members of an Intertribal Consortium meet socio‑economic indicators that demonstrate the ability of the Tribe or the Intertribal Consortium to provide a cost share greater than five percent. If the Regional Administrator determines that the Tribe or the members of Intertribal Consortium meet such indicators, then the Regional Administrator shall increase the required cost share up to a maximum of 10 percent of the allowable cost of the proposal budget for each program with a cost share greater than five percent.

Further, the Regional Administrator may waive the cost share required for a PPG upon request of the Tribe or Intertribal Consortium, if, based on an objective assessment of socio‑economic indicators, the Regional Administrator determines that meeting the cost share would impose undue hardship (see 40 CFR 35.536(d)).

C. Threshold Requirements for Proposals. Proposals from eligible applicants (see Section III, Part A) will be required to meet the following threshold requirements in order to be evaluated for funding. Proposals that fail to meet all of these requirements will be rejected.

  1. Program Requirements. Proposals for grants under Section 6605, and the applicable regulations in 40 CFR Part 35 Subparts A and B (see 40 CFR §§ 35.342 and 35.661) must demonstrate how the proposed project activity will accomplish the following:
    • Make specific technical assistance available to businesses seeking information about source reduction opportunities, including funding for experts to provide on-site technical advice to businesses seeking assistance and to assist in the development of source reduction plans;
       
    • Target assistance to businesses for whom lack of information is an impediment to source reduction; and
       
    • Provide training in source reduction techniques.

     
  2. Compliance with National and Regional Requirements.
    • The proposed activities must meet EPA's definition of pollution prevention.
       
    • Proposals must address how the proposed project will address all four national requirements of the P2 Grants Program (see Section I, Part E) and if applicable one or more of the regionally specific activities, if provided that pertain to the region where the applicant is physically located ( See Section VII for a listing of States and/or territories represented by each EPA region).

     
  3. Project Period. EPA will reject proposals that include project periods of more than three years.
     
  4. Submission Requirements. Proposals must substantially comply with the proposal submission instructions and requirements set forth in Section IV of this announcement or else they will be rejected. In addition, where a page limit is expressed in Section IV with respect to the proposal and/or parts of the proposal, pages in excess of the page limitation will not be reviewed. Proposals must be received by EPA or submitted through Grants.gov at http://www.grants.gov/ on or before the closing date provided in Section IV, Part H of this announcement. Proposals received after the submission date will be discarded or returned to the sender without further consideration.

IV. Application Submission Information. Applicants are advised to carefully read through these instructions.

A. How to Send Proposals. Applicants may submit their proposal package, as described below in Section IV Part B, by hard copy, e-mail or electronically through http://www.grants.gov. Further information on the submission methods are described below. Applicants who submit proposals that merit further consideration based on the evaluation described in Section V will be asked by the applicable regional P2 program office to submit a grant application package to complete the application process. Only those applicants who are asked to complete an application will be considered for an award. Applicants using e-mail or hard copy must send their proposal package to the regional P2 program office identified in Section VII that includes the State and/or territory in which the applicant is physically located.

B. Content of Proposals. Applicants should prepare their proposal packages as described below. Applicants submitting proposal packages by hard copy are required to submit two copies of their proposal package, preferably double-sided, to the regional P2 program office listed in Section VII. Applicants are strongly advised to submit proposal narratives which are focused, clear and concise.

  1. Required Proposal Package Materials:
    • Cover Page containing the title and number of this funding opportunity and the applicant's contact information (i.e., name of applicant, name of the organization, mailing address, phone number, e-mail address and fax number). The cover page does not count toward the page limit requirement.
       
    • Letters of Support (see Section V, Part A viii).
       
    • Proposal for Federal Assistance Form (SF-424) – Please Note: This form is only required when submitting a proposal electronically through http://www.grants.gov. It is not required if you plan to submit a hard copy proposal or send it through e-mail. When filling out form SF-424 applicants are required to provide a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number. The DUNS number will supplement other identifiers required by statute or regulation, such as tax identification numbers. Applicants can receive a DUNS number in one day, at no cost, by calling the toll-free DUNS Number request line at 1-866-705-5711. The website where an organization can obtain a DUNS number is: http://www.dnb.com. This takes 30 business days and there is no cost unless the organization requests expedited (1-day) processing, which requires a fee of $40.
       
    • Proposal Narrative which must contain the following information identified in item 2.

     
  2. Required Content of Proposal Narrative:
    • Describe how the proposed project addresses the threshold requirements identified in Section III, Part C 1.
       
    • Describe how the proposed project addresses all four national requirements identified in Section I, Part E.
       
    • Describe how the proposed project addresses one or more of the region-specific activities, if provided, that apply to the region in which the applicant is physically located and submitting its proposal to.
       
    • Briefly describe key personnel who will work on the project(s) and their qualifications and accountability.
       
    • Describe the organization's expertise in performing the project(s).
       
    • Include a list of all EPA and other Federal agency assistance agreements that your organization performed within the last three years (include no more than 5 references and preferably identifying EPA agreements), and describe how you documented or reported on whether you were making progress towards achieving the expected results under those agreements. If you were not making progress, please indicate how you adequately documented the reasons. In evaluating applicants under this factor, EPA will consider the information provided by the applicant and may also consider other relevant information from other sources, including information from EPA files and from current and prior Federal agency grantors (e.g., to verify and/or supplement the information provided by the applicant.
       
    • Briefly describe how the proposed project(s) will achieve expected environmental outcomes and outputs and how you will measure your progress towards achieving the expected outcomes and outputs identified in Section I.
       
    • Briefly describe, by budget category, what the requested EPA funds will be used for – e.g., travel, outreach materials, equipment, supplies, etc. and how they will be used.
       
    • Provide a timeline for the grant project(s).
       
    • Describe the project(s) milestones.
    • Demonstrate effective use of partnerships on the proposed project(s).
       
    • Any other information that addresses the ranking criteria in Section V to the extent not otherwise included above.

    All proposal narratives should be no more than 9 pages when printed (i.e., a page equals one side). Proposal narratives longer than 9 pages will only be reviewed up to the page limit. Applicants must use no less than 11 point font on 8.5 x 11 inch paper. The page limit applies only to the proposal narrative; the cover page and letters of support do not count toward the page limit requirement.

C. How to Submit a Proposal. As described below, applicants have the option of submitting their proposal package to the appropriate regional P2 program office by hard copy (using regular mail, an overnight delivery service, or courier service) or submitting it electronically.

D. How to Submit Proposals by Regular Mail, Overnight Delivery or Courier. Applicants must send proposals to the appropriate regional address listed in Section VII. EPA strongly recommends that applicants use overnight delivery service or courier service, as regular mail may be subject to unforeseeable delays. Proposals received after the submission date, as noted in Part H, will not be evaluated or considered for funding. Proposals must be prepared in accordance with Section IV, Part B.

E. How to Submit Proposals Electronically. Applicants may submit their proposal to the regional P2 program office listed in Section VII by e-mail or they may choose to submit the proposal online through http:///www.grants.gov. Proposal packages must be prepared as described in Section IV, Part B.

F. Submitting Proposals through http://www.grants.gov. The electronic submission of your proposal package must be made by an official representative of your institution who is registered with http://www.grants.gov and is authorized to sign applications for Federal assistance. For more information, go to http://www.grants.gov and click on "Get Started," and then click on "For AORs"(Authorized Organization Representative) on the left side of the page. Note that the registration process may take a week or longer to complete. If your organization is not currently registered with http://www.grants.gov, please encourage your office to designate an AOR and ask that individual to begin the registration process as soon as possible.

To begin the application process for this grant program, go to http://www.grants.gov and click on the "Apply for Grants" tab at the top of the page. Then click on "Apply Step 1: Download a Grant Application Package and Application Instructions" to download the PureEdge viewer and obtain the application package for the announcement ( https://apply.grants.gov/forms_apps_idx.html ). To download the PureEdge viewer click on the "PureEdge Viewer" link. Once you have downloaded the viewer, you may retrieve the application package by entering the Funding Opportunity Number, EPA-OPPT-06-002, or the CFDA number that applies to the announcement, in the appropriate field. You may also be able to access the application package by clicking on the button "How To Apply" at the top right of the synopsis page for this announcement on http://www.grants.gov (to find the synopsis page go to http://www.grants.gov< and click on the "Find Grant Opportunities" button on the top of the page and then to go EPA opportunities). Applicants should then select the package for the appropriate region by clicking on the regional competition identification number.

Proposal Submission Deadline – Your organization's AOR must submit your complete proposal package as described in Section IV, Part B of the announcement electronically to EPA through http://www.grants.gov no later than the regional submission deadline provided in Section IV, Part H. Late proposals will not be considered. Please submit all proposal materials as described above.

All documents should be readable in PDF, MS Word or Word Perfect WP6/7/8 for Windows and consolidated into a single file, and prepared as described in Section IV, Part B of this announcement.

  1. Proposal Materials. Please submit all of the proposal materials described in Section IV, Part B of the announcement and as described below.
    1. Application for Federal Assistance (SF-424). Complete the form. There are no attachments. Please be sure to include organization fax number and email address in Block 5 of the Standard Form SF 424. Please note: The organizational Dun and Bradstreet (D&B) Data Universal Number System (DUNS) number must be included on the SF-424. Organizations may obtain a DUNS number at no cost by calling the toll-free DUNS number request line at 1-866-705-571.
       
    2. Cover Page.
       
    3. Proposal Narrative-prepared as described in Section IV.B of the announcement.
       
    4. Letters of Support.
       
  2. Proposal Submission Instructions. Items a – d listed under Proposal Materials above should appear in the "Mandatory Documents" box on the Grants.gov Grant Application Package page.

    To submit item "a" click on the form and then click "Open Form" below the box. The fields that must be completed will be highlighted in yellow. Optional fields and completed fields will be displayed in white. If you enter an invalid response or incomplete information in a field, you will receive an error message. When you have finished filling out each form, click "Save." When you return to the electronic Grant Application Package page, click on the form you just completed, and then click on the box that says, "Move Form to Submission List." This action will move the document over to the box that says, "Mandatory Completed Documents for Submission."

    For items b, c and d, you will need to attach electronic files. Prepare your cover letter and proposal narrative as described in Section IV, Part B of the announcement and save them to your computer as an MS Word, PDF or WordPerfect file; do the same for the Letters of Support.

    When you are ready to attach your proposal narrative to the application package, click on "Project Narrative Attachment Form," and open the form. Click "Add Mandatory Project Narrative File," and then attach your proposal narrative (previously saved to your computer) using the browse window that appears. You may then click "View Mandatory Project Narrative File" to view it. Enter a brief descriptive title of your project in the space beside "Mandatory Project Narrative File Filename"; the filename should be no more than 40 characters long. For the cover letter and letters of support, you may click "Add Optional Project Narrative File" and proceed as before. When you have finished attaching the necessary documents, click "Close Form." When you return to the "Grant Application Package" page, select the "Project Narrative Attachment Form" and click "Move Form to Submission List." The form should now appear in the box that says, "Mandatory Completed Documents for Submission." Follow the same general procedures for documents b and d, i.e., the Cover Letter and Letters of Support.

    Once you have finished filling out all of the forms/attachments and they appear in one of the "Completed Documents for Submission" boxes, click the "Save" button that appears at the top of the Web page. It is suggested that you save the document a second time, using a different name, since this will make it easier to submit an amended package later if necessary. Please use the following format when saving your file: "Applicant Name – FY 06 – Assoc Prog Supp – 1 st Submission" or "Applicant Name – FY 06 Assoc Prog Supp – Back-up Submission." If it becomes necessary to submit an amended package at a later date, then the name of the 2 nd submission should be changed to "Applicant Name – FY 06 Assoc Prog Supp – 2 nd Submission."

    Once your application package has been completed and saved, send it to your AOR for submission to U.S. EPA through http://www.grants.gov. Please advise your AOR to close all other software programs before attempting to submit the application package through Grants.gov.

    In the "Application Filing Name" box, your AOR should enter your organization's name (abbreviate where possible), the fiscal year (e.g., FY 06), and the grant category (e.g., Assoc Prog Supp). The filing name should not exceed 40 characters. From the "Grant Application Package" page, your AOR may submit the application package by clicking the "Submit" button that appears at the top of the page. The AOR will then be asked to verify the agency and funding opportunity number for which the application package is being submitted. If problems are encountered during the submission process, the AOR should reboot his/her computer before trying to submit the application package again. [It may be necessary to turn off the computer (not just restart it) before attempting to submit the package again.] If the AOR continues to experience submission problems, he/she may contact Grants.gov for assistance by phone at 1-800-518-4726 or email at support@grants.gov or contact the appropriate regional contact listed in Section VII.

    Application packages submitted through http://www.grants.gov will be time and date stamped electronically. If you have not received a confirmation of receipt from EPA (not from support@grant.gov) within 30 days of the proposal deadline, please contact the regional contact listed in Section VII. Failure to do so may result in your application not being reviewed.

G. Before Writing the Proposal. Applicants are strongly encouraged, but not required, to contact their regional P2Rx center (there are eight centers in total) to ascertain the type of P2 work that has already been accomplished within their field of interest. For more information on the eight P2Rx centers, please visit http://www.p2rx.org.

H. Submission Dates. For hard copy and electronic submissions, applicants must submit their proposals to the appropriate regional P2 program office. Proposals received through any submission method after the submission date will not be evaluated or considered for an award. EPA anticipates that funding decisions will be made 120-days after the announcement post date.

Region 1 - Proposals are due by May 3

Region 2 - Proposals are due by May 15
Please note: The region strongly encourages applicants who submit hard-copy proposals to simultaneously send the region an electronic copy of their proposal to the e-mail address provided in Section VII.

Region 3 - Proposals are due by May 15

Region 4 - Proposals are due by May 3

Region 5 - Proposals are due by May 3

Region 6 - Proposals are due by May 3

Region 7 - Proposals are due by May 3

Region 8 - Proposals are due by May 3

Region 9 - Proposals are due by May 3

Region 10 -Proposals are due by May 3

I. Other Submission Requirements.

  1. Submitting Applications. Full application packages should not be submitted at this time. Applicants who submit proposals that merit further consideration for funding based on the evaluation criteria, provided in Section V, Part A, will be contacted by the applicable regional P2 program office and asked to submit an application package. The regional P2 program office will instruct the applicant on how to complete and submit the application package.
     
  2. Confidential Business Information. In accordance with 40 CFR 2.203, applicants may claim all or a portion of their proposal as confidential business information. EPA will evaluate confidentiality claims in accordance with 40 CFR Part 2. Applicants must clearly mark proposals or portions of proposals they claim as confidential. If no claim of confidentiality is made, EPA is not required to make the inquiry to the applicant otherwise required by 40 CFR 2.204(c)(2) prior to disclosure.
  3. Federal Requirements. If an applicant's proposal is selected for Federal funding during the initial review process, the applicant will be contacted by the regional P2 program to provide additional material and submit required application forms. All application forms must be filled out in their entirety, prior to being considered for an award (see 40 CFR 30.12 and 31.10). In addition, successful applicants will be required to certify that they have not been debarred or suspended from participation in Federal assistance awards in accordance with 40 CFR Part 32.
J. Intergovernmental Review. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. If the applicant does not know who their Single Point of Contact is, they are advised to call the EPA Headquarters Grant Policy Information and Training Branch at 202-564-5325 or refer to the State Single Point of Contact web site at http://www.whitehouse.gov/omb/grants/spoc.html. Federally-recognized tribal governments are not required to comply with this procedure.

V. Proposal Review Information.

A. Evaluation Criteria. Proposals will be evaluated and scored on the evaluation criteria listed below.

B. Review and Selection Process.

  1. Review Process. Proposals will be reviewed by the EPA Regional P2 review team based upon the evaluation criteria and scoring provided above. Each of the ten EPA Regional P2 program offices will convene their own review panels to evaluate proposals submitted to their region based on the criteria listed above and use evaluation forms to document and record the results; the evaluation will result in a list of the highest ranked proposals, per region, that merit further consideration. After the region determines a proposal merits further consideration, the applicant will be contacted by the region and instructed to submit a grant application package.
     
  2. Selection Process. The highest ranked proposals will be recommended for funding and a listing will be sent to the Regional Division Director or Senior Executive Service (SES) equivalent for review.
     
  3. Selection Official. Completed applications will be selected for funding by the Regional Division Director (or SES equivalent) in the regional P2 program office. In making the final funding selection decisions, the Regional Division Director (or SES equivalent) will consider the evaluation rankings and may consider other factors such as program priorities and geographic diversity.

VI. Award Administration Information.

A. Award Announcements. After proposals and completed applications have been reviewed and evaluated, applicants will be notified regarding the outcome of their submittal by the regional P2 program office, usually 60 – 90 days from the date of submission of an approved application. EPA anticipates that award announcements will be announced by August 2006 and anticipates that awards will be issued by the beginning of the new fiscal year in October 2006.

B.Dispute Resolution Process. Assistance agreement competition-related disputes will be resolved in accordance with the dispute resolution procedures published in 70 FR (Federal Register) 3629, 3630 (January 26, 2005) which can be found at http://a257.g.akamaitech.net/7/257/2422/01jan20051800/edocket.access.gpo.gov/2005/05-1371.htm Exit EPA Disclaimer. Copies of these procedures may be requested by contacting the appropriate regional P2 program office listed in Section VII.

C. Administrative Requirements.

  1. Award Management. Awards issued in FY 2006 – FY 2007 will be managed by the appropriate regional P2 program office.
     
  2. Audits. Periodic audits should be made as part of the recipient's system of financial management and internal control to meet the terms and conditions of grants and other assistance agreements. In accordance with the provisions of OMB Circular No. A‑133, State agencies that receive less than $500,000 within the State's fiscal year shall have an audit made in accordance with Federal laws and regulations governing the programs in which they participate.
     
  3. Records. Financial records, including all documents to support entries on accounting records to substantiate charges to each assistance agreement, must be kept available to personnel authorized to examine EPA assistance agreement accounts. All records must be maintained for three years from the date of submission of the annual financial status report. If questions still remain, such as those posed as a result of an audit, related records should be retained until the matter is completely resolved.

D. Reporting. Project reporting must be consistent with the requirements of 40 CFR §§ 35.107, 35.115, 35.507, and 35.515. The grantee, along with the regional P2 project officer, will develop a process for jointly evaluating and reporting progress and accomplishments under the grant work plan (see 40 CFR §§ 35.115 and 35.515). A description of the evaluation process and a reporting schedule must be included in the grant application work plan (see §§ 35.107(b) (2) (iv) and 35.507(b) (2) (iv)).

The evaluation process must provide for:

Grant recipients should send all semi-annual and final technical reports, including any final products generated from the P2 Grant to the grant project officer. Examples of final products include, but are not limited to: fact sheets, pamphlets, handbooks, model curricula, assessment and audit tools, videos, event brochures, etc.

The Grant Project Officer may share final technical reports, and/or final products with the appropriate regional P2Rx center and may send the materials to the Pollution Prevention Information Clearinghouse (PPIC) at ppic@epa.gov.

VII. Agency Contacts.

For further information, please contact the appropriate EPA Regional Program office.

STATE

EPA REGIONAL P2 PROGRAM OFFICE

CT, MA, ME, NH, RI, VT

Region 1
Robert Guillemin - Pollution Prevention Coordinator
1 Congress Street Suite 1100 (SPP)
Boston , MA 02114-2023
Phone: 617-918-1814
E-mail: guillemin.robert@epa.gov
Regional web site: http://www.epa.gov/region1/assistance/p2/index.html
 

NJ, NY, PR, VI

Region 2
Alex Peck - Pollution Prevention Coordinator
290 Broadway, 25th Floor (SPMMB)
New York , NY 10007-1866
Phone: 212-637-3758
E-mail address: peck.alex@epa.gov
Regional web site: http://www.epa.gov/region02/rfp/2005/p2.htm
 

DC, DE, MD, PA, VA, WV

Region 3
Maryann Helferty - Pollution Prevention Coordinator
1650 Arch Street (3EA40)
Philadelphia , PA 19103-2029
Phone: 215-814-3299
E-mail: helferty.maryann@epa.gov
Regional web site: http://www.epa.gov/region03/p2/grants.htm
 

AL, FL, GA, KY, MS, NC, SC, TN

Region 4
Daphne Wilson - Pollution Prevention Coordinator
61 Forsyth Street SW
Atlanta , GA 30303
Phone: 404-562--9098
E-mail: wilson.daphne@epa.gov
Regional web site: http://wrrc.p2pays.org/P2GrantInfo.asp
 

IL, IN, OH, MI, MN, WI

Region 5
Phil Kaplan - Pollution Prevention Coordinator
77 West Jackson Boulevard (DW-8J)
Chicago , IL 60604-3590
Phone: 312-353-4669
E-mail: kaplan.phil@epa.gov
Regional web site: http://www.epa.gov/region5/p2/grants.htm
 

AR, LA, NM, OK, TX

Region 6
Javier Balli - Pollution Prevention Coordinator
1445 Ross Avenue, Suite 1200 (6EN-XP)
Dallas , TX 75202
Phone: 214-665-7261
E-mail: balli.javier@epa.gov
Regional web site:http://www.epa.gov/earth1r6/6en/xp/enxp4d.htm
 

IA, KS, MO, NE

Region 7
Gary Schlicht - Pollution Prevention Coordinator
901 N. 15 th Street (ARTD/SWPP)
Kansas City , KS 66101
Phone: 913- 551-7097
E-mail: schlicht.gary@epa.gov
Regional web site: http://www.epa.gov/region07/economics/r7_grant_opportunities.htm
 

CO, MT, ND, SD, UT, WY

Region 8
Linda Walters - Pollution Prevention Coordinator
999 18th Street, Suite 300 (8P-P3T)
Denver , CO 80202-2405
Phone: 303-312-6385
E-mail: walters.linda@epa.gov
Regional web site: http://www.epa.gov/region08/conservation_recycling/
polpre.html
 

AZ, CA, HI, NV, AS, GU

Region 9
Jessica Counts - Pollution Prevention Coordinator
75 Hawthorne Street (WST-7)
San Francisco , CA 94105
Phone: 415-972-3288
E-mail: counts.jessica@epa.gov
Regional web site: http://www.epa.gov/region09/funding/p2.html
 

AK, ID, OR, WA

Region 10
Robert Drake - Pollution Prevention Coordinator
1200 Sixth Avenue (01-085)
Seattle , WA 98101
Phone: 206-553-4072
E-mail: drake.robert@epa.gov
Regional web site: http://yosemite.epa.gov/R10/OI.NSF/webpage/2005+Region+10+
Pollution+Prevention+Grant
 

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