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SmartWay

smartway logoSmartWay for Partners


Already a registered SmartWay Partner? Smart move.

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Know what's even smarter? Staying up-to-date on your registered partner status.

Use these resources to maintain your
good standing as a SmartWay partner.

IMPORTANT!
Click the tab for your partner type to access your
partner tool, example tools, users guides and other resources.


"You will need Adobe Reader to view some of the files on this page. See EPA's PDF page to learn more."


BASIC INFORMATION FOR ALL SMARTWAY PARTNERS

The SmartWay program invites shippers, truck carriers (including dray trucks), logistics companies, multimodal carriers, and rail carriers to join the program as SmartWay Partners.

To become a SmartWay Partner, you must submit a completed tool for your company type.

IF YOU ARE NOT CURRENTLY A PARTNER: If you are new to SmartWay, you must submit a completed SmartWay tool to EPA for approval. Each type of company has its own tool. To determine which tool you should use, see the section below labeled "Partner Categories and Eligibility" before selecting and completing a tool.

IMPORTANT! Click the tab for your partner type to access your
partner tool, example tools, users guides and other resources.

Partner Categories and Eligibility

SmartWay has room for just about everyone, and includes multiple key Partner types that cover the range of freight shipping activities and stakeholders. These include all retailers, manufacturers, distributors, cargo owners and other shippers, as well as private fleets, commercial carriers, and 3rd party logistics providers. Each partner plays an important role in the partnership process and benefits from their participation and commitments.

Please identify your partner type and eligibility below to register in the appropriate category:

If your company is a...

SmartWay Partner Category

Eligibility

Role in SmartWay

Retailer or manufacturer of food, beverage, consumer goods, pharmaceuticals, lumber/paper, chemical and petroleum, etc.

Shipper Partner

You contract the shipping of 95% or more of your freight with outside firms

Commit to ship more freight with more high performing SmartWay carriers. Encourage carriers and peers to register.  Improve operational efficiency. Report freight activity annually.

Institution receiving procured goods, e.g., school, government, hospital, etc.,

Shipper Partner

You contract the shipping of 95% or more of your freight with outside firms

Commit to ship more freight with more high performing SmartWay carriers. Encourage carriers and peers to register.  Improve operational efficiency. Report freight activity annually.

Any above that uses own private fleet
(includes class 2 through class 8b Trucks)

Truck Carrier Partner

You operate and manage or lease your own fleet and contract the shipping of 5% or less of your freight with outside firms

Commit to and demonstrate improved fleet efficiency. Encourage shipper clients and peers to register.  Improve operational efficiency. Report freight activity annually.

Private Truck fleet
(includes class 2 through class 8b Trucks)

Truck Carrier Partner

See above

Commit to and demonstrate improved fleet efficiency. Encourage peers to register.  Improve operational and fleet efficiency. Report freight activity annually.

Commercial for-hire truck carrier
(includes class 2 through class 8b Trucks)

Truck Carrier Partner

You operate and manage or lease your own fleet and are hired by others to move their freight

Commit to and demonstrate improved fleet efficiency. Encourage shipper clients and peers to register.  Improve operational efficiency. Report freight activity annually.

Commercial for hire rail carrier (Class 1 or Short line)

Rail Carrier Partner

You operate and manage or lease your own rail line and are hired by others to move their freight

Commit to and demonstrate improved fleet efficiency. Encourage shipper clients and peers to register.  Improve operational efficiency. Report freight activity annually.

Freight Broker or forwarder, 3rd party logistics provider or non asset based carrier

Logistics Partner

You contract the shipping of more than 5% your freight with outside firms

Commit to and improve operational efficiency. Encourage shipper clients, contract carriers and peers to register.  Report freight activity annually.

Private fleet combined with rail and logistics brokerage

Multi-modal Carrier

You operate your own managed fleet and contract the shipping of 5% or more of your freight with outside firms or more than 10% with rail

Commit to and improve operational efficiency. Encourage shipper clients, contract carriers and peers to register.  Report freight activity annually.

Trade or professional association., non-profits, online retailer, truck stop, Truck dealer

SmartWay Affiliate

See Affiliate agreement

Promote the goals of SmartWay and work to educate stakeholder community. Encourage members or stakeholders to register. 

Technology vendors, for profit firms, others

SmartWay Community member

All others

Promote the goals of SmartWay and work to educate stakeholder community.

International government agency

SmartWay International Ally

All others

Explore starting a SmartWay sister program in your agency, promote the goals of SmartWay and work to educate stakeholder community.

IMPORTANT! Click the tab for your partner type to access your partner tool, example tools, users guides and other resources.

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ANNUAL ELIGIBILITY GUIDELINES

To remain in good standing as a SmartWay Partner, a new tool must be submitted annually for your company. Once your tool has been approved, you will be registered as a SmartWay Partner for one calendar year from the tool due date.

To complete your annual tool submission:

  1. Click on the tab under the heading "Partner Tools" that corresponds with your current partner type.
  2. Download the current year's tool and the associated guidance documents and worksheets (as needed).
  3. Complete your tool submission.
  4. Email your tool's xml file to your Partner Account Manager.

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DATA QUALITY BEST PRACTICES

For information on best practices in data management for SmartWay partners, please refer to relevant section(s) of the EPA document SmartWay Transport Partnership Best Practices in Data Quality Assurance and Quality Control (PDF) (68pp, 2.1MB, August 2013)

Image of SmartWay Partner Schedule and Data Flow Diabram for 2014 Calendar Yera Using 2013 Data

SHIPPER TOOLS AND RESOURCES

The Shipper Tool contains everything you need to register for SmartWay and maintain your status as a Partner in good standing. The tool contains guidance on each page to help you submit your tool, including screen demos and definitions. This screen also contains user guides and worksheets for added support.


SHIPPER TOOL

Shipper Tool is Due
December 3, 2014

Quick Links for Partners

About PDFS

"You will need Adobe Reader to view some of the files on this page. See EPA's PDF page to learn more."

SHIPPER TOOL USER GUIDES

Use these guides to understand the tool data entry and submission process.

SHIPPER TOOL WORKSHEETS

These worksheets help you prepare your tool submission and make data gathering easier.

SUBMITTING YOUR TOOL: Please follow the instructions in the tool for saving your file, then submit via email to smartway_transport@epa.gov for evaluation.

*Note: EPA cannot provide technical support for preparing files for importing. Please work with your internal IT department to make sure data files are set up properly for import.

ANNUAL ELIGIBILITY GUIDELINES

To remain in good standing as a SmartWay Partner, a new tool must be submitted annually for your company. Once your tool has been approved, you will be registered as a SmartWay Partner for one calendar year from the tool due date.

To complete your annual tool submission:

  1. Click on the tab under the heading "Partner Tools" that corresponds with your current partner type.
  2. Download the current year's tool and the associated guidance documents and worksheets (as needed).
  3. Complete your tool submission.
  4. Email your tool's xml file to your Partner Account Manager.

Top of Page

DATA QUALITY BEST PRACTICES

For information on best practices in data management for SmartWay partners, please refer to relevant section(s) of the EPA document SmartWay Transport Partnership Best Practices in Data Quality Assurance and Quality Control (PDF) (68pp, 2.1MB, August 2013)

MARKETING RESOURCES FOR PARTNERS

SHIPPER EMPLOYEE EDUCATION TOOLKIT

Welcome to the SmartWay Shipper Resource Kit, your one-stop shop for resources to help you promote the mission and goals of SmartWay to your employees.

You can use these resources on your intranet site, your public website, your social media sites, in your employee newsletter, on posters and bulletin boards--wherever your employees get information about your company and your commitment to a cleaner environment.

SMARTWAY PARTNER DISPLAY TEMPLATES

Use these tools at conferences, trade shows, etc. as a way to show your participation in SmartWay.

  • SmartWay Partner Placard (PDF) (1 pp, 1.4 MB)  The dimensions of the SmartWay Partner Placard are 8.5 x 5.5 inches which prints best on white foam board. PMS colors are 3005 and 347
  • SmartWay Banner (PDF) (1 pp, 48 K)
    Print instructions:  banner file is 25 percent of the actual banner size (actual banner size: 87" x 36"). The printer has to enlarge the file to the actual banner dimensions before printing. Create the banner with 8 grommets for the top of the banner and 8 grommets on the bottom.

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TRUCK CARRIER TOOLS AND RESOURCES

The Truck Tool contains everything you need to register for SmartWay and maintain your status as a Partner in good standing. The tool contains guidance on each page to help you submit your tool, including screen demos and definitions. This screen also contains user guides and worksheets for added support.


TRUCK TOOL

Next Truck Tool Due Dates
March 4, April 15, and May 20, 2014

Contact your Partner Account Manager if you don not know which group you are assigned to.

Group 1 Truck Carrier Tools Due on March 4, 2014

Group 2 Truck Carrier Tools Due on April 15, 2014

Group 3 Truck Carrier Tools Due on May 20, 2014

Quick Links for Partners

About PDFS

"You will need Adobe Reader to view some of the files on this page. See EPA's PDF page to learn more."

TRUCK TOOL USER GUIDES

Use these guides to understand the tool data entry and submission process.

TRUCK TOOL WORKSHEETS

These worksheets help you prepare your tool submission and make data gathering easier.

SUBMITTING YOUR TOOL: Please follow the instructions in the tool for saving your file, then submit via email to smartway_transport@epa.gov for evaluation.

*Note: EPA cannot provide technical support for preparing files for importing. Please work with your internal IT department to make sure data files are set up properly for import.

ANNUAL ELIGIBILITY GUIDELINES

To remain in good standing as a SmartWay Partner, a new tool must be submitted annually for your company. Once your tool has been approved, you will be registered as a SmartWay Partner for one calendar year from the tool due date.

To complete your annual tool submission:

  1. Click on the tab under the heading "Partner Tools" that corresponds with your current partner type.
  2. Download the current year's tool and the associated guidance documents and worksheets (as needed).
  3. Complete your tool submission.
  4. Email your tool's xml file to your Partner Account Manager.

Top of Page

DATA QUALITY BEST PRACTICES

For information on best practices in data management for SmartWay partners, please refer to relevant section(s) of the EPA document SmartWay Transport Partnership Best Practices in Data Quality Assurance and Quality Control (PDF) (68pp, 2.1MB, August 2013)

PUBLICATIONS FOR TRUCK CARRIERS

OVERVIEW DOCUMENTS
EPA TRUCK TECHNICAL BULLETINS: A GLANCE AT CLEAN FREIGHT STRATEGIES

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RESOURCES FOR DRAYAGE TRUCK CARRIERS

MARKETING RESOURCES FOR PARTNERS

SMARTWAY PARTNER DISPLAY TEMPLATES

Use these tools at conferences, trade shows, etc. as a way to show your participation in SmartWay.

  • SmartWay Partner Placard (PDF) (1 pp, 1.4 MB)  The dimensions of the SmartWay Partner Placard are 8.5 x 5.5 inches which prints best on white foam board. PMS colors are 3005 and 347
  • SmartWay Banner (PDF) (1 pp, 48 K)
    Print instructions:  banner file is 25 percent of the actual banner size (actual banner size: 87" x 36"). The printer has to enlarge the file to the actual banner dimensions before printing. Create the banner with 8 grommets for the top of the banner and 8 grommets on the bottom.

Top of Page

LOGISTICS COMPANY TOOLS AND RESOURCES

The Logistics Tool contains everything you need to register for SmartWay and maintain your status as a Partner in good standing. The tool contains guidance on each page to help you submit your tool, including screen demos and definitions. This screen also contains user guides and worksheets for added support.


LOGISTICS TOOL

Logistics Tool is Due
September 16, 2014

Quick Links for Partners

About PDFS

"You will need Adobe Reader to view some of the files on this page. See EPA's PDF page to learn more."

LOGISTICS TOOL USER GUIDES

Use these guides to understand the tool data entry and submission process.

SUBMITTING YOUR TOOL: Please follow the instructions in the tool for saving your file, then submit via email to smartway_transport@epa.gov for evaluation.

*Note: EPA cannot provide technical support for preparing files for importing. Please work with your internal IT department to make sure data files are set up properly for import.

ANNUAL ELIGIBILITY GUIDELINES

To remain in good standing as a SmartWay Partner, a new tool must be submitted annually for your company. Once your tool has been approved, you will be registered as a SmartWay Partner for one calendar year from the tool due date.

To complete your annual tool submission:

  1. Click on the tab under the heading "Partner Tools" that corresponds with your current partner type.
  2. Download the current year's tool and the associated guidance documents and worksheets (as needed).
  3. Complete your tool submission.
  4. Email your tool's xml file to your Partner Account Manager.

Top of Page

DATA QUALITY BEST PRACTICES

For information on best practices in data management for SmartWay partners, please refer to relevant section(s) of the EPA document SmartWay Transport Partnership Best Practices in Data Quality Assurance and Quality Control (PDF) (68 pp, 2.1M, August 2013)

MARKETING RESOURCES FOR PARTNERS

SMARTWAY PARTNER DISPLAY TEMPLATES

Use these tools at conferences, trade shows, etc. as a way to show your participation in SmartWay.

  • SmartWay Partner Placard (PDF) (1 pp, 1.4MB)  The dimensions of the SmartWay Partner Placard are 8.5 x 5.5 inches which prints best on white foam board. PMS colors are 3005 and 347
  • SmartWay Banner (PDF) (1 pp, 48 K)
    Print instructions:  banner file is 25 percent of the actual banner size (actual banner size: 87" x 36"). The printer has to enlarge the file to the actual banner dimensions before printing. Create the banner with 8 grommets for the top of the banner and 8 grommets on the bottom.

Top of Page

MULTIMODAL CARRIER TOOLS AND RESOURCES

The Multimodal Tool contains everything you need to register for SmartWay and maintain your status as a Partner in good standing. The tool contains guidance on each page to help you submit your tool, including screen demos and definitions. This screen also contains user guides and worksheets for added support.


MULTIMODAL TOOL

Multimodal Tool is Due
June 28, 2014

Quick Links for Partners

About PDFS

"You will need Adobe Reader to view some of the files on this page. See EPA's PDF page to learn more."

MULTIMODAL TOOL USER GUIDES

Use these guides to understand the tool data entry and submission process.

SUBMITTING YOUR TOOL: Please follow the instructions in the tool for saving your file, then submit via email to smartway_transport@epa.gov for evaluation.

*Note: EPA cannot provide technical support for preparing files for importing. Please work with your internal IT department to make sure data files are set up properly for import.

ANNUAL ELIGIBILITY GUIDELINES

To remain in good standing as a SmartWay Partner, a new tool must be submitted annually for your company. Once your tool has been approved, you will be registered as a SmartWay Partner for one calendar year from the tool due date.

To complete your annual tool submission:

  1. Click on the tab under the heading "Partner Tools" that corresponds with your current partner type.
  2. Download the current year's tool and the associated guidance documents and worksheets (as needed).
  3. Complete your tool submission.
  4. Email your tool's xml file to your Partner Account Manager.

Top of Page

DATA QUALITY BEST PRACTICES

For information on best practices in data management for SmartWay partners, please refer to relevant section(s) of the EPA document SmartWay Transport Partnership Best Practices in Data Quality Assurance and Quality Control (PDF) (68pp, 2.1MB, August 2013)

MARKETING RESOURCES FOR PARTNERS

SMARTWAY PARTNER DISPLAY TEMPLATES

Use these tools at conferences, trade shows, etc. as a way to show your participation in SmartWay.

  • SmartWay Partner Placard (PDF) (1 pp, 1.4 MB)  The dimensions of the SmartWay Partner Placard are 8.5 x 5.5 inches which prints best on white foam board. PMS colors are 3005 and 347
  • SmartWay Banner (PDF) (1 pp, 48 K)
    Print instructions:  banner file is 25 percent of the actual banner size (actual banner size: 87" x 36"). The printer has to enlarge the file to the actual banner dimensions before printing. Create the banner with 8 grommets for the top of the banner and 8 grommets on the bottom.

Top of Page

RAIL CARRIER TOOLS AND RESOURCES

The Rail Tool contains everything you need to register for SmartWay and maintain your status as a Partner in good standing. The tool contains guidance on each page to help you submit your tool, including screen demos and definitions. This screen also contains user guides and worksheets for added support.


RAIL TOOL

Rail Tool is Due
May 20, 2014

Quick Links for Partners

About PDFS

"You will need Adobe Reader to view some of the files on this page. See EPA's PDF page to learn more."

RAIL TOOL USER GUIDES

Use these guides to understand the tool data entry and submission process.

SUBMITTING YOUR TOOL: Please follow the instructions in the tool for saving your file, then submit via email to smartway_transport@epa.gov for evaluation.

*Note: EPA cannot provide technical support for preparing files for importing. Please work with your internal IT department to make sure data files are set up properly for import.

ANNUAL ELIGIBILITY GUIDELINES

To remain in good standing as a SmartWay Partner, a new tool must be submitted annually for your company. Once your tool has been approved, you will be registered as a SmartWay Partner for one calendar year from the tool due date.

To complete your annual tool submission:

  1. Click on the tab under the heading "Partner Tools" that corresponds with your current partner type.
  2. Download the current year's tool and the associated guidance documents and worksheets (as needed).
  3. Complete your tool submission.
  4. Email your tool's xml file to your Partner Account Manager.

Top of Page

DATA QUALITY BEST PRACTICES

For information on best practices in data management for SmartWay partners, please refer to relevant section(s) of the EPA document SmartWay Transport Partnership Best Practices in Data Quality Assurance and Quality Control (PDF) (68pp, 2.1MB, August 2013)

PUBLICATIONS FOR RAIL CARRIERS

RELATED PROGRAM LINKS

Related Studies/Fact Sheets

MARKETING RESOURCES FOR RAIL PARTNERS

SMARTWAY PARTNER DISPLAY TEMPLATES

Use these tools at conferences, trade shows, etc. as a way to show your participation in SmartWay.

  • SmartWay Partner Placard (PDF) (1 pp, 1.4 MB)  The dimensions of the SmartWay Partner Placard are 8.5 x 5.5 inches which prints best on white foam board. PMS colors are 3005 and 347
  • SmartWay Banner (PDF) (1 pp, 48 K)
    Print instructions:  banner file is 25 percent of the actual banner size (actual banner size: 87" x 36"). The printer has to enlarge the file to the actual banner dimensions before printing. Create the banner with 8 grommets for the top of the banner and 8 grommets on the bottom.

Top of Page

BARGE CARRIER TOOLS AND RESOURCES

The Barge Tool contains everything you need to register for SmartWay and maintain your status as a Partner in good standing. The tool contains guidance on each page to help you submit your tool, including screen demos and definitions. This screen also contains user guides and worksheets for added support.


BARGE TOOL

Barge Tool is Due
May 20, 2014

Quick Links for Partners

About PDFS

"You will need Adobe Reader to view some of the files on this page. See EPA's PDF page to learn more."

BARGE TOOL USER GUIDES

Use these guides to understand the tool data entry and submission process.

SUBMITTING YOUR TOOL: Please follow the instructions in the tool for saving your file, then submit via email to smartway_transport@epa.gov for evaluation.

*Note: EPA cannot provide technical support for preparing files for importing. Please work with your internal IT department to make sure data files are set up properly for import.

ANNUAL ELIGIBILITY GUIDELINES

To remain in good standing as a SmartWay Partner, a new tool must be submitted annually for your company. Once your tool has been approved, you will be registered as a SmartWay Partner for one calendar year from the tool due date.

To complete your annual tool submission:

  1. Click on the tab under the heading "Partner Tools" that corresponds with your current partner type.
  2. Download the current year's tool and the associated guidance documents and worksheets (as needed).
  3. Complete your tool submission.
  4. Email your tool's xml file to your Partner Account Manager.

Top of Page

DATA QUALITY BEST PRACTICES

For information on best practices in data management for SmartWay partners, please refer to relevant section(s) of the EPA document SmartWay Transport Partnership Best Practices in Data Quality Assurance and Quality Control (PDF) (68 pp, 2.1MB, August 2013)

MARKETING RESOURCES FOR BARGE PARTNERS

SMARTWAY PARTNER DISPLAY TEMPLATES

Use these tools at conferences, trade shows, etc. as a way to show your participation in SmartWay.

  • SmartWay Partner Placard (PDF) (1 pp, 1.4 MB)  The dimensions of the SmartWay Partner Placard are 8.5 x 5.5 inches which prints best on white foam board. PMS colors are 3005 and 347
  • SmartWay Banner (PDF) (1 pp, 48 K)
    Print instructions:  banner file is 25 percent of the actual banner size (actual banner size: 87" x 36"). The printer has to enlarge the file to the actual banner dimensions before printing. Create the banner with 8 grommets for the top of the banner and 8 grommets on the bottom.

Top of Page

LOGO USE GUIDELINES FOR SMARTWAY PARTNERS

All SmartWay Partners "in good standing" may promote their participation and status in the SmartWay Transport Partnership by using the SmartWay Partner logo. A Partner in good standing has an EPA-approved Partner tool on file that was submitted by the deadline. Companies that are just joining or that recently registered with SmartWay are considered new to the Partnership. Newly registered SmartWay Partners are not bound by the tool submission deadlines. The "Partner in good standing" definition applies only at the time of a SmartWay company's second annual Partner tool submission.

Use of the SmartWay designated logo on vehicles/equipment requires permission via a separate process, as defined by the SmartWay technology program. Learn more about using the SmartWay designated logo on your tractors or trailers.

"You will need Adobe Reader to view some of the files on this page. See EPA's PDF page to learn more."

USING THE SMARTWAY PARTNER LOGO

The SmartWay Partner logo graphic may:

  • be used after obtaining written EPA approval. See instructions in the next paragraph.
  • be featured on the marketing materials (e.g. brochures, posters, letterhead, etc.), in advertising and corporate annual or sustainability reports, as well as on websites of SmartWay Partners.
  • NOT be used as an exterior label on tractors and trailers. (Tractors and trailers do not use the Partner logo because they have their own specific logos.)

Review the SmartWay Graphics Standards and Usage Guide (PDF) (33pp, 412K, EPA-420-B-11-014, April 2011), then complete and sign the logo use signature form (page 32). The signature of your organization's designated official means that your organization understands and agrees to adhere to the SmartWay brand/logo use guidelines.

Alternatively, the "Logo Qualification" section of the applicable Partner tool also has a check box that indicates agreement to adhere and abide by the SmartWay brand guidelines. Upon receipt of your signed and completed logo use signature form or check box in your Partner tool and following a brief review, the official SmartWay brand logo files will be sent to you for promotional purposes.

This page is maintained by EPA's Office of Transportation and Air Quality (OTAQ).
For more: About Us | Browse the A to Z Subject Index. For questions, technical assistance or more information: Contact Us

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