Underground Storage Tanks

This appendix provides guidance on publishing a document in the Federal Register. In addition, the appendix contains model Federal Register notices for State program approval. These models have been prepared in Federal Register format for your convenience.

In preparing a document for publication in the Federal Register, the author(s) must observe several important formatting and editing specifications. The following sections outline and explain the most important of these document guidelines.

OSWER Directive 9650.12

I. Federal Register Checklist

Each Federal Register package must include a completed Federal Register checklist. This two-page form consists of "yes" or "no" questions concerning the document's compliance with the following format and content requirements:

• Billing code information;
• Headings (e.g., Agency name, CFR Part, subject);
• Preamble requirements (e.g., summary of proposed action, addresses for public comment, supplementary analysis);
• Words of issuance;
• Regulatory text;
• Signature; and
• Consecutive page numbers.

All submissions to the Federal Register must also fulfill the following lay-out specifications:

• Bond paper or legible photocopy (8-1/2" x 11");
• Single-sided copies;
• One-inch margins from top, bottom, and right sides; 1-1/2- inch margin from left side;
• Double-spaced text;
• Typed name and title of signing official, ink signature;
• Deliver three originals with ink signatures; the signature may not appear on a page by itself; and
• Page numbers must be consecutive and appear at the bottom of the page.

A sample Federal Register checklist is included in this appendix.

OSWER Directive 9650.12

II. Typesetting Request

This one-page form (EPA Form 2340-15) includes the financial data and the approximate cost of typesetting a document submitted for publication in the Federal Register. The Management Division Director may require certain signatures on this form. Data on the following items are also required:

• Title of rule;
• Number of manuscript pages;
• Number of columns;
• Estimated cost; and
• Financial data.

The approximate cost is $125.00 per column and $375.00 per page in the Federal Register. A sample typesetting request form is included in this appendix along with instructions for completing the form.

OSWER Directive 9650.12

III. Expedited Printing Request

If a document must be published promptly in order to meet statutory deadlines, the author(s) may submit an expedited printing request. This form is a letter requesting publication of the document at the earliest possible date or prior to a certain date, and must also justify the reason for the request. The workgroup chairman should submit the letter to the Director of the Executive Agencies Division at the Office of the Federal Register (Attn: Martha Girard; The Office of the Federal Register; National Archives and Records Services, GSA; Washington, D.C. 20408; (202) 523-5240).

OSWER Directive 9650.12

FEDERAL REGISTER CHECKLIST FOR NOTICES, PROPOSED AND FINAL RULE DOCUMENTS

(Attach to all documents that are to be published in the Federal Register. Only complete the section that applies to the document to be published. all of these questions an be answered through the Federal Register Document Drafting Handbook[DDH])

Section One: Notice Documents

(This section applies to Notice of public hearings, meeting, and/or workshops, Correction Notices, Notices extending comment periods, and Notices of Availability)

	YES	NO
Is your document classified correctly? If it is rule related, or a technical amendment it may be considered a proposed or final rule. (DDH 5-7) Does your document include the required preamable elements (optional for notices): Agency Action; Summary; Dates; Addresses; For Further Information Contact; Supplementary Information? (DDH 51-55) Does your summary answer the three required questions: What you're doing, Why you're doing it, and the Intended Effect of your action? (DDH 53) Is the signers name and title printed below the signature? (DDH 61) Are the pages numbered consecutively? Are the copies sharp, clear and legible, especially illustrations? Are you submitting the original plus 3 copies? Do your copies match? (DDH 62)

SIGNED ________________________

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OSWER Directive 9650.12

Section Two: Proposed and Final Rules

	YES	NO
Does your document include the required preamable elements: AGENCY, ACTION SUMMARY, DATES, ADDRESSES, FOR FURTHER INFORMATION CONTACT, SUPPLEMENTARY INFORMATION? (DDH 12-18) Does your summary answer the three required questions: What you're doing, Why you're doing it, and the Intended Effect of your action? (DDH 14) Have you included your List of Subjects (Thesaurus Terms) at the end of Supplementary Information? (DDH 18) Is your Amendatory language clear and correctly worded? (DDH 25-26) Is your Authority Citation your first amendment? (DDH 19) Did you use the most recent version of the CFR and LSA? (DDH 26) Have you included the Table of Contents for each entire CFR part of subpart that you are adding or amending? Do heading in the regulatory text match those in the table of contents? (DDH 36) Are all CFR paragraphs given a letter or number in correct sequence? (a), (1), (i), (A) (DDH 30) Is text of regulation displayed correctly (include all section headings, and place the asertrisks appropriately)? (DDH 30) Are the pages numbered consecutively? Are your copies sharp, clear and legible, especially illustrations? Is there a new OMB control number? If so, is it mentioned in the amendatory language and set out correctly? (DDH 36) Is the signer's name and title printed below the signature? (DDH 61) Are you preparing a proposed and final rule? They cannot be prepared in the same document, they must be separate documents. (DDH 7) Are your submitting the original plus 3 copies? do your copies match? (DDH 62)

SIGNED ________________________

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OSWER Directive 9650.12

TYPESETTING REQUEST FORM

• Item 1 - Fill in the title of the Federal Register submission.
• Item 2 - Include the type of submission (e.g., proposed rule, final rule).
• Item 3 - Obtain number from the Agency Printing Officer. The number is supplied by the Government Printing Office.
• Item 4 - To be completed by the Office of the Federal Register.
• Item 5 - To be completed by the Office of the Federal Register.
• Item 6 - To be completed by the Office of the Federal Register.
• Item 7 - Fill in the number of pages of your regulatory document.
• Item 8 - To estimate the columns: two pages of double spaced text yields one Federal Register column.
• Item 9 - To estimate the cost:
  • $125.00 per Federal Register column;
  • $375.00 per Federal Register page;
  • A table or graph is considered as one page.
• Item 10 - Financial data should be supplied by the commitment clerk in OUST. This data must include the document control number; the account code; the object class code; and the dollar amount.
• Item 11 - The program manager's signature.
• Item 12 - The Federal Register designee's signature. The Federal Register designee is located in the Office of the Assistant Administrator for OSWER.
• Item 13 - The commitment clerk for OUST (or the commitment clerk for the office paying for the publication) should sign here.

OSWER Directive 9650.12

OSWER Requirements:

The Office Director and the Assistant Administrator are also required to sign all Federal Register typesetting requests.

FEDERAL REGISTER TYPESETTING REQUEST FORM

SAMPLE FEDERAL REGISTER NOTICES

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