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APPENDIX B: Regional Performance Measures OSWER Directive 9610.6 The UST Program Appraisal Strategy May 6, 1988

APPENDIX B
REGIONAL PERFORMANCE MEASURES

  1. Regional Prevention Program Measures
  2. Regional Clean-up Program Measures
  3. Regional Program Priorities Measures

OSWER DIRECTIVE 9610.6

STATE PROGRAM APPROVAL

REGIONAL ACTIVITIES MEASURES DEFINITION OF PERFORMANCE EXPECTATIONS

1. Provide guidance and assistance to States in setting up their UST programs.

2. Assist States in developing applications for approval.

A. Has the region responded to requests from States to review and identify possible problems in State authorities capabilities and other requirements for a state UST program to meet the federal "no less stringent" requirements?

A. The Region has worked with States to jointly determine areas of improvement needed for State program approval.

B. Has the Region responded to requests from States for help in developing funds and other mechanisms to help owners/operators meet the federal financial assurance requirements?

B. Region has responded to State requests for assistance in developing mechanisms to meet financial assurance requirements.

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OSWER DIRECTIVE 9610.6

COMPLIANCE ASSISTANCE, MONITORING AND ENFORCEMENT

REGIONAL ACTIVITIES MEASURES DEFINITION OF PERFORMANCE EXPECTATIONS

1. Assist States in establishing policies and procedures for promoting compliance among the regulated community with the technical, and financial responsibility requirements.

2. Identify the outreach needs of State UST programs.

A. Has the Region responded to requests and provided assistance in developing a State compliance and enforcement program?

A. Region has responded to State requests to jointly determine areas for compliance/enforcement program improvement.

B. Has the Region disseminated successful compliance and enforcement procedures between States?

B. The Region has developed an understanding of alternative methods available to States in developing comprehensive compliance monitoring and enforcement programs and, is transferring this information to States.

C. Has the Region identified State informational needs, communicated these needs to Headquarters, and distributed materials developed by Headquarters to the States?

C. Regional staff regularly meet with State and local officials to discuss outreach needs and how to respond to these needs. The Regions work to address these needs in a systematic way.

D. Does the Region have a system to process notifications and provide compliance assistance as requested for UST systems on Indian lands?

D. The Region is developing/implementing a system to process UST notification and to provide compliance assistance requested for UST systems on Indian lands.

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OSWER DIRECTIVE 9610.6

CORRECTIVE ACTION

REGIONAL ACTIVITIES MEASURES DEFINITION OF PERFORMANCE EXPECTATIONS

1. Monitor State corrective actions and assist States in developing corrective action programs.

A. Is the Region disseminating information on innovative technologies and providing corrective action guidance as requested by the States?

A. The Region is actively working with the States to identify State corrective action needs.

B. Is the Region knowledgeable of the types of State follow-up actions on sites under control?

B. The Region has developed/implemented a plan to obtain summary information on state clean-ups.

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OSWER DIRECTIVE 9610.6

COOPERATIVE AGREEMENTS

REGIONAL ACTIVITIES MEASURES DEFINITION OF PERFORMANCE EXPECTATIONS

1. Negotiate cooperative agreements in order to facilitate the early distribution of Trust Fund resources, the rapid development of State programs, and the initiation of cleanup and other corrective action and enforcement activities.

2. Oversee State use of the Trust Fund for corrective actions.

A. Has the Region worked with the States to expedite cooperative agreement negotiations?

A. The Region has successfully negotiated cooperative agreements and/or amendments for all the States in the Region.

B. Has the Region worked with the States to (1) help them identify and solve problems in meeting the requirements of the cooperative agreements and (2) ensure Trust Fund monies are used in accordance with cooperative-agreement and grant regulations?

B. the Region maintains a continuous dialogue with the State to jointly identify problems and solutions. The Region educates the States on proper procedures for procurement, allowable costs, and other related activities covered by federal UST regulations.

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OSWER DIRECTIVE 9610.6

COST RECOVERY

REGIONAL ACTIVITIES MEASURES DEFINITION OF PERFORMANCE EXPECTATIONS

1. Assist States in designing and implementing cost recovery programs.

A. Has the Region communicated to other States within its Region and other Regional Offices, exemplary cost recovery approaches? (e.g., appropriate selection of cost recovery sites, tracking site related costs, documenting and tracking cost recovery efforts)

A. Region has identified States within the Region that need an example of exemplary cost recovery approaches and has communicated such examples to the States.

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OSWER DIRECTIVE 9610.6

TRANSITION STRATEGY

REGIONAL ACTIVITIES MEASURES DEFINITION OF PERFORMANCE EXPECTATIONS

1. Negotiate formal agreements with States to implement the federal regulations. Specific State activities may include: supervise responsible party cleanups; promote compliance with UST performance standards, corrective action, financial responsibility, and closure requirements.

A. Has the Region negotiated formal agreements to implement the Federal UST program during the transition period?

A. Region has negotiated formal agreements with all States with cooperative agreements in place.

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OSWER DIRECTIVE 9610.6

PROGRAM APPRAISAL ROLES

REGIONAL ACTIVITIES MEASURES DEFINITION OF PERFORMANCE EXPECTATIONS

1. Regions balance their oversight role with their service role. Activities in the process include performing mid-year reviews, developing targeted improvement projects based on State needs-assessments, and maintaining close communication with the States throughout the year.

A. Has the Region developed State-specific targeted improvement projects (TIPs) or targeted other resource based on State-needs assessments?

A. Region has worked in conjunction with State to determine State needs that could be satisfied through a targeted improvement project (TIP). Projects have been completed successfully and Region has submitted an evaluation of the outcome of each project, the methods used, and the lessons learned.

B. Has the Region effectively serviced its States through reviews, all-state meetings and routine communications and meeting the needs expressed in the State self-evaluations?

B. The Region has reviewed all States at least once a year, held one all-State meeting each year, maintained routine communications, and addressed needs expressed in the State self-evaluation.

C. Has the Region established a working relationship with the Regional Financial Mgmt Officer, Grants, Regional Counsel and other offices to assure that States have procurement, cost accounting, and Letter of Credit drawdown and other procedures that comply with federal requirements?

C. the Region has developed and implemented procedures for coordination with other Regional offices (Financial Mgmt Officer, Regional Council, Grants and other Offices) that will ensure that States have procurement, cost accounting, Letter of Credit drawdown and other procedures that comply with federal requirements.

2. Identify the training needs of State UST programs.

D. Has the Region identified State training needs, communicated these needs to Headquarters, and assisted the States in locating or developing appropriate training programs?

D. Regional staff regularly meet with State and local officials to discuss training needs and how to respond to these needs. The Regions assist States in locating and developing appropriate training programs.

3. Regions should assist states in developing and improving a working automated data processing system for each state within the Region.

E. Is the Region responding to requests from the state for assistance in developing, maintaining, and expanding an automated system?

E. Region has responded and identified data processing needs of states.

F. Does the Region assist with periodic quality assurance checks to detect errors in data?

F. Region has assisted with quality assurance checks and provided training to the States as needed to produce accurate data.

[ Directive 9610.6 ]

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