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Helpful Hints for Completing EPA's Methyl Bromide Reporting Forms

Overview

This "helpful hints" guide for completing EPA's Methyl Bromide reporting forms provides insights to common errors made by reporting entities when filling out reporting forms. It also highlights notable revisions made to some reporting forms. This quick reference serves to clarify EPA's intentions related to data collection and improve data quality. This page was revised June, 2012 to reflect the most recent versions of the forms.

There are 11 Methyl Bromide reporting forms available for use from EPA.

  1. Methyl Bromide Producer Quarterly Report
  2. Methyl Bromide Importer Quarterly Report
  3. Methyl Bromide Exporter Quarterly Report
  4. Notification of Methyl Bromide Transfers
  5. Distributor of QPS Methyl Bromide Quarterly Report
  6. Certification of Order/Purchase of QPS Methyl Bromide Report
  7. Certification of Order/Purchase of Critical Use Methyl Bromide Report
  8. Sales of Critical Use Methyl Bromide to End Users Report
  9. Pre-2005 Methyl Bromide Stocks Report
  10. Methyl Bromide 2nd Party Destruction Annual Report
  11. Methyl Bromide 2nd Party Transformation Annual Report

Click on the link(s) for the form you are interested in. If you are not sure what form(s) pertains to your company, please refer to What Forms Should I Complete? If you need further assistance, please contact:

Jeremy Arling
Stratospheric Protection Division
United States Environmental Protection Agency
(202) 343-9055
arling.jeremy@epa.gov

Hints for Completing the "Methyl Bromide Producer Quarterly Report"

Purpose: This form is used to capture all U.S. production of Methyl Bromide for all purposes.

Reporting Frequency: Quarterly

Common Errors:

  1. Companies should report production totals to EPA for every quarter. If an entity has zero production for a given quarter, the entity should still provide EPA with a production report indicating zero production. If a company fails to report for a quarter, EPA is unable to determine whether that is an indication of zero production or if an entity's report was not received.
  2. In "Section 2.2: Company Production Data", the Second Party Transformation column (column B) refers to an amount of methyl bromide that was produced for second party transformation. Only the actual producer of methyl bromide should use this form to report. This form should not be used by an entity transforming methyl bromide that it did NOT produce. There is a new form, the "Methyl Bromide Second Party Transformation Report," available for entities reporting transformation of methyl bromide that they did not produce.
  3. Likewise, the Second Party Destruction column (column D) of the same section refers to amounts of methyl bromide that were produced for second party destruction. Only the actual producer of the methyl bromide being destroyed should complete this reporting form. This form should not be used by an entity destroying methyl bromide that it did NOT produce. There is a new form, the "Methyl Bromide Second Party Destruction Report," available for entities reporting destruction of methyl bromide that they did not produce.

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Hints for Completing the "Methyl Bromide Importer Quarterly Report"

Purpose: This form is used to capture information related to all imports of methyl bromide into the United States and how the methyl bromide will be used.

Reporting Frequency: Quarterly

Common Errors:

  1. Companies should report import totals to EPA for every quarter. If an entity has zero imports for a given quarter, the entity should still provide EPA with an importer report indicating zero imports. If a company fails to report for a quarter, EPA is unable to determine whether that is an indication of zero imports or whether an entity's report was not received.
  2. Please note in Section 3.2 (Column H of "Company Import Data") that, for EPA reporting purposes, "Gross Imports" does not include "Heels" or "Used" methyl bromide.

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Hints for Completing the "Methyl Bromide Exporter Quarter Report"

Purpose: This form is used to capture information about methyl bromide exports.

Reporting Frequency: Quarterly

Common Errors:

  1. In Section 2.2 (Transaction Records), please note that "% of Methyl Bromide that is used, recycled, or reclaimed" refers to the amount of methyl bromide exported in that particular transaction that was previously used and subsequently recovered for reuse.

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Hints for Completing the "Notification of Methyl Bromide Transfers Report"

Purpose: This form is used to capture trades of pre-plant/post-harvest methyl bromide critical use allowances, critical stock allowances, and Article 5 production allowances.

Reporting Frequency: A form should be sent by the transferor to EPA for every transfer request. This may happen more than once, or not at all, in any particular quarter.

Common Errors: None

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Hints for Completing the "Distributor of QPS MeBr Quarterly Report"

Purpose: This form is used to collect data on distribution of QPS methyl bromide.

Reporting Frequency: Quarterly

Common Errors: None

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Hints for Completing the "Certification of Order/Purchase of QPS Methyl Bromide Report"

Purpose: This form is used to certify that QPS purchasers will be using the methyl bromide for only QPS purposes.

Reporting Frequency: For Every Purchase of QPS Methyl Bromide

Common Errors: Unknown (Since EPA does not collect the form)

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Hints for Completing the "Certification of Order/Purchase of Critical Use Methyl Bromide Report"

Purpose: Prior to delivery, purchasers of critical use methyl bromide must provide certification to the supplier that the product will be used only for specifically approved critical uses. This form is provided for sellers and purchasers to use as certification. This form is provided to the company from whom the critical use methyl bromide is being purchased. It is not provided to EPA.

Reporting Frequency: For Every Purchase of Critical Use Methyl Bromide

Common Errors: Unknown (Since EPA does not collect the form)

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Hints for Completing the "Sales of Critical Use Methyl Bromide to End Users Report"

Purpose: This form is used to capture data on sales of pre-plant and post-harvest critical use methyl bromide and critical stock allowance methyl bromide. It is also used to capture year-end inventory information on newly produced methyl bromide.

Reporting Frequency: Companies are required to report sales information annually, although they may choose to report quarterly.

Common Errors:

  1. The form should be completed by a company's central office on behalf of its divisions, one form per company. In the past, EPA has received multiple submissions from one company.
  2. Section 1.7 requests the company type. Companies may choose more than one type, if applicable.

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Hints for Completing the "Pre-2005 Methyl Bromide Stocks Report"

Purpose: This form is used to capture data related to Pre-2005 Methyl Bromide Stocks.

Reporting Frequency: Companies are required to report sales information annually, although they may choose to report quarterly.

Common Errors:

  1. Please note that the form should be completed by any company that (A) received a critical stock allowance, (B) bought a critical use allowance, or (C) owns stocks of methyl bromide that were produced or imported prior to January 1, 2005.
  2. Section 1.7 requests the company type. Companies may choose more than one type, if applicable.

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Hints for Completing the "Methyl Bromide 2nd Party Destruction Report"

Purpose: The form is used to collect information on methyl bromide that was destroyed by any entity that did not produce the material (a "second" party).

Reporting Frequency: Annually

Common Errors:

  1. In the past, entities that were only destroying methyl bromide (i.e., they did not produce the product) used the Producer report to provide information on second party destruction. EPA created this form to deter Second Party destroyers (non-producers) from using the Producer Report to submit this information.

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Hints to Completing the "Methyl Bromide 2nd Party Transformation Report"

Purpose: The form is used to collect information on methyl bromide that was transformed by any entity that did not produce the material (a "second" party).

Reporting Frequency: Annually

Common Errors:

  1. In the past, entities that were only transforming methyl bromide (i.e., they did not produce the product) used the Producer report to provide information on second party transformation. EPA created this form to deter Second Party transformers (non-producers) from using the Producer Report to submit this information.

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