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Fee Schedule

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The current schedule of fees for search, review and duplication is set forth in 40 CFR 2.107. Your caseworker will call or email you with a fee estimate for the requested records if the estimated cost to process your request is over $25.00. They will ask for your written approval before processing your request further. There is no charge for requests that incur fees up to $14.00.

Pre-authorization of fees to a specific dollar amount in your request letter will speed the processing of your FOIA request. However, do not send pre-payment for your request. If you incur billable charges, an itemized invoice will accompany your caseworker’s final response to your request. You will be provided the option of paying the invoice online or by mail. Note that if fees are likely to exceed $250.00, the Agency does have the discretion to require advance payment prior to commencing any work.

Fee Categories
Fee Category Charges
Commercial Use Request requester charged for search, review, and duplication fees.
Educational & Noncommercial Scientific Institutions requester charged for duplication fees, excluding first 100 pages.
Representative of the News Media requester charged for duplication fees, excluding first 100 pages.
All Other Requests requester charged for search time and duplication fees, excluding the first two hours of search time and the first 100 pages of duplication.
Search, Review, and Duplication Charges
Item Clerical Staff Professional Staff Manager
Manual Record Search Time $4 per 15 minutes $7.00 per 15 minutes $10.25 per 15 minutes
Computer Record Search Time $4 per 15 minutes $7.00 per 15 minutes $10.25 per 15 minutes
Review of Records $4 per 15 minutes $7.00 per 15 minutes $10.25 per 15 minutes
Duplication of Documents: Paper Copy or Computer Printouts
$.15 per page
Duplication of Documents: Microfiche Copy
$.50 per microfiche
Other Methods of Duplication including but not Limited to Photographs, Microfilm and Magnetic Tape
Charged at the actual direct cost to EPA
Authentication of Records
$25.00 per each record authenticated

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