[excerpted from: Federal Register: May 23, 2014 (Volume 79, Number 100)]
SYSTEM NAME: Engine and Vehicle Exemptions System (EV–ES)
SYSTEM LOCATION: US EPA, 109 T.W. Alexander Drive, Research Triangle Park, NC 27711.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who apply to the EPA for
a nonresident exemption to import a nonconforming on-highway vehicle (e.g., cars, motorcycles or motor homes) for a period of up to one year for personal use.
CATEGORIES OF RECORDS IN THE SYSTEM: The vehicle owner’s name, address, phone number, email address and vehicle identification number (VIN).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM (INCLUDES ANY REVISIONS OR AMENDMENTS): Title II of the Clean Air Act, (42 U.S.C. 7521 et seq.) provides that the EPA may issue exemptions and exclusions for nonconforming vehicles to enter into the United States.
PURPOSE(S): The primary purpose of the system is to collect and maintain the information necessary for EPA to determine if the request for a nonresident exemption meets the criteria established in the regulations implementing this program codified in 40 CFR Parts 85 and 1068. In addition, the information collected is used to contact the requestor if there are questions regarding the request and to subsequently issue an approval or denial letter regarding the request. The information may also be used by CBP and EPA’s Office of Enforcement and Compliance Assurance (OECA) to validate that the shipment at the port is
ROUTINE USES OF RECORDS MAINTAINED IN THESYSTEM, INCLUDING CATEGORIES OF USERS, AND THE PURPOSES OF SUCH USES: General routine uses A, F, H, K and L apply to this system. (A detailed description of these routine uses can be found in the Agency’s Systems of Records Web site at http://www.epa.gov/privacy/notice/general.htm.)
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE: Records are maintained on computer disks and tapes at the National Computer Center, Research Triangle Park, North Carolina and at EPA’s Office of Transportation and Air Quality (OTAQ), Ann Arbor, MI.
RETRIEVABILITY: Records are retrievable by all or part of the person’s name, phone number, physical address, or email address.
SAFEGUARDS: Computer-stored information is protected in accordance with the Agency’s security requirements. Access to the information in the system is limited to authorized Agency and contractor personnel who administer the program. No external access to the system is provided. Any contractor is subject to theFederal Acquisition Regulations (FAR) Privacy Act clauses in its contract with EPA.
RETENTION AND DISPOSAL: Records stored in this system are subject to Schedule 483.
SYSTEM MANAGER(S) AND ADDRESS: Holly Pugliese, Compliance Division, Office of Transportation and Air Quality, U.S. Environmental Protection Agency, 2000 Traverwood, Ann Arbor, Michigan 48105; telephone number: 734–214–4288; fax number: 734–214–4869; email address: firstname.lastname@example.org.
NOTIFICATION PROCEDURE: Any individual who wants to know whether this system of records contains
a record about him or her, who wants access to his or her record, or who wants to contest the contents of a
record, should make a written request to the EPA FOIA Office, Attn: Privacy Act Officer, MC 2822T, 1200 Pennsylvania Avenue NW., Washington, DC 20460.
RECORD ACCESS PROCEDURE: Request for access must be made in accordance with the procedures
described in EPA’s Privacy Act regulations at 40 CFR part 16. Requesters will be required to provide
adequate identification, such as a driver’s license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.
CONTESTING RECORDS PROCEDURES: Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA’s Privacy Act regulations at 40 CFR part 16.
RECORD SOURCE CATEGORIES: Vehicle Identification Numbers (VINs) provided to EPA by the requestor of the exemption and Information on the vehicles provided by their owners from potential
and actual participants in the program.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT: None.