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Communications Stylebook: Appendix A - Bibliography and Sources for this Manual
Stylebook Table of Contents
Introduction
Checklist for Product Development
Writing Guide
- Introduction
- What is the EPA Writing Style?
- Spelling - One word or Two?
- Titles
- Writing for Kids
- Words and Structure
- Punctuation Pointers
- Grammar Guides
- Structure and Style Recommendations
- How to Structure Communications
- More Elements of Style
- Process Suggestions
- The Substance of Style
Logo Guide
- A Couple of Preliminary Ideas About Logos
- Ethics and EPA Logo Usage
- Other Rules and Orders
- Basic Elements (PDF)
- EPA Logo Policies
- Touchpoints
- EPA Logo Classifications (PDF)
Graphics Guide
- Overview/General Guidelines
- Color Printing vs. Black and White
- Requirements and Printing Regulations
- EPA Policy Regarding Paper Stocks
- Paper Savings and Paper Sizes
- Use of Government Bankcard for Printing and Photocopying
- In-House Copy Center Duplication
- Peer Review
- Anchor Elements
- Types of Communication Materials
- Processes and Forms for Print Publishing
- Technical Guidelines for Print Publishing
- Key Printing Questions
- Top 10 Things You Can do to Create Better Printed Documents
Authorities and Legal Information Guide
- Production
- Authority and Sources of Information
- Copyright and Trademark Laws
- The Nature of Copyright
- Government Works
- Works of Recipients of Assistance Agreements and Contractors
- Joint Works of EPA and Non-EPA Employees
- Use of Copyrighted Materials
- Fair Use Doctrine
- Computer Software and Data
- Children's Privacy
- Additional Information
- Authorities: Internal and External
Training and Education Guide
Who's Who and Networking in EPA
Appendix A: Bibliography and Sources for this Manual
Appendix B: Glossaries
Writing
EPA On-line Resources:
AP Stylebook, via the EPA Intranet:: an on-line version of the Stylebook (copyright 2003) is available to EPA employees with access to the EPA Intranet.
EPA’s Product Review Site: explains product development and review for all media, including print, Web, audio-visual, and displays.
External to EPA On-line Resources:
U.S. Government Printing Office Style Manual: the GPO’s printer stylebook contains rules for preparing products to be printed by the GPO:
AP Stylebook's Frequently Asked Questions: the Associated Press Stylebook’s on-line resource for questions and answers.
Merriam-Webster’s On-line Resources: includes a dictionary, thesaurus, Spanish-English dictionary, word of the day and more.
Plain Language: This U.S. government site provides guidance/instruction and training materials for writing in plain language across the federal government.
Print Resources:
The Associated Press Stylebook, 2007, The Associated Press publisher
The Elements of Style, by William Strunk,Jr. and E. B. White, Fourth Edition, 2000, Allyn & Bacon
Merriam-Webster’s Collegiate Dictionary, 10th Edition, 1998, Merriam-Webster publisher
Production/Pre-Production References
United States Code and Federal Government Regulations
Title 44 of the United States Code, Public Printing and Documents, contains the broad legal framework for all Government publishing.
Joint Committee on Printing, Government Printing and Binding Regulations, contains the authority for Government printing and binding.
OMB Circular A-25 describes free distribution of Government documents.
EPA Orders and Transmittals
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Order 1000.25, Use of Recycled Paper (PDF), states: “. . . contractors use recycled paper for all reports required for delivery to the Agency.”
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Order 1015.1B, EPA Identification Signs at Project Sites (PDF), applies to “sites of projects which are operated or sponsored by EPA” and applies to “publicly visible construction site and demonstration project”. It prohibits the appearance of “names of Program Offices”.
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Order 1015.2A, EPA Seal and Agency Identifier (PDF), governs “visual communications” and emphasizes: “...all organizational units use . . . this order and those in the EPA Graphic Standards System Handbook . . .” It names the Director of the “Office of Public Awareness” (now, Office of Public Affairs) as responsible for: “implementation and continuous management of the EPA Graphic Standards System including supplements and revisions to the standards handbook” and the “granting or denying” of exceptions. This Order states in part:
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Order 1440.7, Hazard Communications (PDF), establishes “minimum requirements” for the hazard communication program.00.4A, EPA Publication Review Procedures, establishes policy and procedural requirements for the review of materials published or issued by the EPA and that the aforementioned have been “developed using methodology which will achieve high quality results”. This order seeks to “clarify EPA responsibilities for information published or issued” and provides for the “expeditious approval” of publications. With regard to decentralization, it empowers senior staff at Office and Regional level with responsibility for “substance, form and policy implications” of materials and provides these officials with wide latitude for them to “establish internal review procedures and controls” for quality and provides for use of a formal concurrence form. With regard to centralization, it requires forwarding of “any material that has policy implications” to the Office of External Affairs, a.k.a. Office of Public Affairs.
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Order 2510.1, Policy for the Procurement of Employee Business Cards (PDF), provides guidance on using EPA appropriated funds to procure employee business cards.
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Order 4800.1A1, EPA Policy for Providing Wearing Apparel to Employees (PDF), establishes “parameters” so that staff may “effectively represent the Agency and perform job-specific critical activities” and aims for apparel “that is distinctive and easily recognizable.” Senior staff will “specify descriptions, colors, and circumstances” for apparel to be worn.
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EPA Information Policy, EPA Classification No. 2182.0, CIO Transmittal No. 08-003, Children’s Privacy and Children’s Copyright (PDF), protects the privacy of children.
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EPA Information Policy, EPA Classification No. 2181.0, CIO Transmittal No. 08-002, Posting Copyrighted Works on EPA Web Site (PDF), established EPA policy regarding the appropriate use of copyrighted works.
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EPA Information Policy, EPA Classification No. 2171.0, CIO Transmittal No. 08-006, Information Access Policy (PDF), describes coordination publications with GPO and how EPA must also submit government-sponsored scientific, technical, engineering and related business information to the National Technical Information Service as required by federal law, regulation or policy.
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EPA Information Policy, EPA Classification No. 2191.0, CIO Transmittal No. 06-012, Web Governance and Management (PDF), establishes policy for EPA to operate and maintain a public access Web site to assist in fulfilling the Agency’s mission. NSCEP maintains the web site for all of EPA’s publications.
3. a. “Use of the Official Agency Seal will continue on all stationery and on flags, buildings, and project identifications signs. Use of the Seal is optional on calling cards and official Agency reports, such as reports to Congress, foreign governments, and other Federal agencies.”
3. b. “The Agency will use the Agency Identifier on all brochures and other printed matter.”
3. c. “This Agency will not use any visual identification forms other than those…in this Order.”
The Order also prohibits the use of EPA symbols for “commercial purposes” or for “promotion or sale” of private goods/services.
EPA Manuals and Miscellaneous References
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Contracts Management Manual, Section 13.3, use of the Government bankcard for printing (Word).
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Contracts Management Manual, Section 13.2, Procurement of Novelty Items for Distribution to the Public and/or to EPA Employees (Word), provides guidance regarding the purchase of novelty items to be distributed to the general public and/or to EPA employees.
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Printing Manual 4822 (PDF), describes the policies and procedures for the preparation, procurement and distribution of printed and other reproduced written materials by EPA employees.
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"Promotional Communications for EPA, Guidance for EPA Staff," May 2008, produced by OPA. This manual sets forth policy and guidance for the use of promotional products in EPA communications programs.
"EPA Best Practices Guide for Conferences," November 12, 1998, co-chaired by OCIR, OSWER and OW and produced by the Conference Guidance Workgroup, this manual describes printing of conference materials.
EPA Memorandum dated January 19, 2001, issued by the EPA Deputy Administrator, describes EPA policy for environmental standards for EPA paper and publications.
EPA Regulations
Acquisition Regulation (EPAAR) 1552.208-70, clauses regarding printing by contractors, includes:
- Printing, composition, camera copy, desktop publishing, microform, duplication and requirement definitions;
- Prohibitions;
- Affirmative requirements for double-sided coping and use of recycled paper;
- Permitted contractor activities;
- Violations; and
- Flowdown provision.
EPA Printing Management Circulars
Circular 02-03, EPA/202/N-92/004, describes the policy regarding the use of coated paper stocks.
Circular 03-03, EPA/202/N-92/004 (PDF), describes use of the Government bankcard for photocopying needs.