In the Loop - June 2007
Some In The Loop articles and links are pertinent to EPA staff and are available to EPA Intranet users only.
Tip of the Week: Legally acceptable records management programs (19-JUN-2007)
The opening session of this year's Managing Electronic Records (MER) conference, sponsored by Cohasset Associates, Inc., focused on recent revisions to the Federal Rules of Civil Procedure (FRPC) and how organizations can demonstrate a "good faith" records management program that is acceptable to regulators, judges and juries.
The session speakers, adapting the Federal Sentencing Guidelines promulgated by the United States Sentencing Commission, proposed seven elements that must exist for a records management program to meet a legally acceptable standard of performance:
Tip of the Week: Training Records (12-JUN-2007)
Training materials created for EPA and non-EPA employees are federal records. This includes training material for sessions conducted or attended within or outside the Agency. Examples include:
There are several records schedules for training materials; choosing the correct one depends on the type of training and/or who maintains the record copy.
Tip of the Week: Records Lifecycle (07-JUN-2007)
There are three basic triggers:
The Enterprise Content Management System (ECMS) automates much of the records lifecycle. When you save a record in ECMS, the system automatically:
Records Liaison Officers (RLOs) and designate records contacts play a key role in the records lifecycle. Only they have the authority in ECMS to: