In the Loop - July 2007
Some In The Loop articles and links are pertinent to EPA staff and are available to EPA Intranet users only.
Tip of the Week: Adequate and proper documentation (17-JUL-2007)
You are responsible for creating records that provide "adequate and proper documentation" of your activities at EPA. This means you must save everything needed to provide a complete account of your actions or decisions.
When deciding what to include in your records, consider the following:
When reviewing a document, ask yourself:
If you answer "yes" to either question, the document should be included in your records.
Tip of the Week: Verbal communications (10-JUL-2007)
What you say may be a federal record. Of course, not every conversation is a record; but ones that make a decision or commitment on behalf of the Agency are.
Verbal communications can be in-person or over a distance, and include:
If important verbal communications are not documented elsewhere (e.g., formal meeting minutes), you can easily capture them by:
Tip of the Week: Article reviews (03-JUL-2007)
EPA staff often receive requests from outside the Agency to review and comment on journal articles being considered for publication.
See 334 - Manuscripts of Articles Written by EPA Personnel for guidance on articles written by Agency staff.