In the Loop - January 2008
Some In The Loop articles and links are pertinent to EPA staff and are available to EPA Intranet users only.
Tip of the Week: Labeling records (29-JAN-2008)
Labeling records appropriately aids in identifying and retrieving them when needed. Label file folders with:
For example (click to enlarge for detail):
See the File Plan Guide for more information about labeling your records.
Tip of the Week: Understanding Agency file codes (22-JAN-2008)
Records must be assigned an Agency file code (AFC). An AFC is made up of a business function code, a schedule number, and a schedule disposition item. It's used in place of lengthy records titles that identify records. For example:
The records schedules provide all of the information you need to compile AFCs for your records. See the highlighted schedule information below:
See the File Plan Guide for more information about AFCs.
Tip of the Week: Business processes (15-JAN-2008)
All records schedules identify the function code and title of the EPA business process they support. For example:
However, you may need more information than the function code and title to fully understand the business process the schedule supports to determine if it is the right schedule to use.
The Function Code Definitions (75K PDF) provide the details needed to better understand the business process. For example:
Tip of the Week: Contractor records (04-JAN-2008)
Government employees and contractors make and preserve records that document the organization, functions, policies, decisions, procedures, and essential transactions of the Agency. When EPA contractors create or receive federal records, the records must be managed according to EPA policy and procedures, including the mandatory instructions in Agency records schedules.
See Contractor Records for more information and examples of records commonly managed by contractors.