In the Loop - October 2008
Some In The Loop articles and links are pertinent to EPA staff and are available to EPA Intranet users only.
Tip of the Week: Transferring permanent records (29-OCT-2008)
When permanent records become eligible for final disposition (i.e., transfer to the National Archives), they can be directly transferred from your office to the National Archives. Your Records Liaison Officer (RLO) will work with you to:
RLOs located at headquarters will work with the Headquarters Records Officer to coordinate the physical transfer of your records and ensure that:
For more information about transferring permanent records to the National Archives see:
Tip of the Week: Records and ECMS resources (21-OCT-2008)
The National Records Management Program (NRMP) and the Enterprise Content Management System (ECMS) are closely related programs. The Records internet and intranet sites provide general guidance and answer specific questions related to the creation, management and disposition of EPA records and other documentary materials. The ECMS intranet site provides general guidance and answers specific questions related to managing records in the ECMS application. The following are some examples of the types of guidance they provide:
Contact your Records Liaison Officer (RLO) for more information about your records and ECMS.
ALERT: RACO 2008 Atlanta presentations (15-OCT-2008)
Presentations from the National Archives and Records Administration (NARA) September 9, 2008 RACO conference held in Atlanta, GA are available online.
Tip of the Week: Records schedule guidance (14-OCT-2008)
You know that records schedules provide:
However, records schedules also provide guidance to assist you with applying them to your records including:
Don't overlook this important area of information when matching or applying a schedule to your records. For more information about records schedules, see:
Tip of the Week: Storing inactive records (07-OCT-2008)
The beginning of a new fiscal year is a good time to retire inactive records to storage and make room for new active records. Offices may store inactive records on-site, but they must be kept separate from active records. Inactive records can also be retired to off-site storage facilities. EPA prefers using the Federal Records Centers (FRCs) for off-site storage.
All off-site storage facilities, including commercial facilities, must meet the National Archives and Records Administration's (NARA's) regulations specified in 36 CFR 1234. Use NARA's Records Storage Facility Standards Toolkit to ensure that your records storage area or facility complies with those regulations.
Contact your Records Liaison Officer (RLO) for more information about retiring inactive records. Also, see: