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In the Loop - August 2010

Some In The Loop articles and links are pertinent to EPA staff and are available to EPA Intranet users only.

ALERT: NARA's Northeast Region Announces Basic Records Operations Webinar (20-AUG-2010)

The National Archives and Records Administration (NARA) is offering the Basic Records Operations webinar starting on Tuesday, September 7.

Basic Records Operations covers the variety of activities involved in the creation maintenance, use and disposition of Federal information.

You will need an internet-connected computer and a phone to connect to the toll-free audio conference portion of the course.

Visit the RM Learn Center to learn more and register online. For more information you can contact us at (781) 663-0148 or by email:  workshop@nara.gov. 

Cost: $125
Dates: September 7, 14, 21, 28, from 10-11:30 am
Format: Online webinar
Sponsored by: The National Archives and Records Administration

Tip of the Month: Applying the records schedules is mandatory (17-AUG-2010)

Records schedules (schedules) provide instructions on how long to keep records (retention) and their final disposition (when temporary records can be destroyed and when permanent records are to be transferred to the National Archives).

Did you know that using the records schedules is mandatory (36 CFR Part 1225)? There are several good reasons for using records schedules, including:

  • Ensuring that the records are available for as long as legally needed
  • Saving EPA storage costs of unneeded records
  • Conserving office space and equipment for active records
  • Preserving records valuable for historical or other research purposes

Additionally, Agencies are required by regulations (36 CFR Part 1226) to follow the instructions in their records schedules, as approved by the Archivist of the United States. Disposable records must be destroyed and permanent records transferred to the National Archives according to the instructions in the records schedules. The only exception to this is if there are special circumstances such as a current or anticipated lawsuit (discovery), audit, or Freedom of Information Act (FOIA) requests. Once the special circumstances that require extension of the retention have elapsed, the records must be destroyed or transferred in accordance with the schedule. If you have questions about the retention, contact your Records Liaison Officer who will consult with the Agency Records Officer.

For more information about records schedules, see:


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