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EPA Records Schedule 006

Status: (to be superseded) Final, 12/31/2009

Title: Program Management Files

Program: All Programs

Applicability: Agency-wide

Function: 301-093 - Program Monitoring

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes records which relate to the on-going management of programs and routine projects within programs. Types of files include both mission and operational programs and may be maintained by one or more organizational unit. Specific types of records include correspondence; memoranda; staff meeting records such as agendas, background papers, attendance lists, and meeting minutes or summaries; routine office procedures; and reports relating to general policy and program matters, oversight reviews, interagency activity, research and other similar materials. Also includes project control files showing assignments, progress, and completion of projects.

Excludes: General administrative and routine housekeeping records (EPA 110) and organization and program development records (EPA 145).

Disposition Instructions:

Item a: Senior officials

Item b: Other than senior officials

Guidance:

Also includes routine project control documents such as personnel assignments and periodic progress reports maintained by branch and section personnel and planning documents such as SCAP (Superfund Comprehensive Accomplishment Plan) reports. Such records should be incorporated into the branch or section files prior to retirement. This item also covers (1) environmental assessments submitted to EPA that are not part of the Clear Air Act Section 309 process, and (2) records on the routine management of environmental management systems (EMS).

Senior officials at headquarters include:

Senior officials in the regions include:

Senior officials in the laboratories include:

General administrative and housekeeping records are scheduled under EPA 110. Records documenting the program development of the Agency are covered by EPA 145. See EPA 127 for general correspondence, EPA 141 for controlled and major correspondence, and EPA 140 for speeches and testimony. Management studies are scheduled as EPA 105. Committee records are covered in: EPA 181 for advisory groups established under the Federal Advisory Committee Act (FACA); EPA 186 for copies of committee records not maintained by the sponsor or secretariat; EPA 187 for intra-agency and internal committees; EPA 188 for the Quality and Information Council; EPA 518 for rulemaking committees; and EPA 525 for congressional committees.

Reasons for Disposition:

The following changes were made in the 10/31/2008 version:

The following changes were made in the 03/31/2008 version:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

Item c for electronic copies created with word processing and electronic mail applications was deleted 08/14/2006 pursuant to NARA Bulletin 2006-04.

Previous schedule items combined into this schedule were for the following programs: Organization and Management, Federal Activities, General Counsel, Resources Systems, Administrative Law Judge, Regional Operations, Intergovernmental Liaison, Procurement/Contracts, Water, Solid Waste, Safety, Emergency and Remedial Response, Toxic Substances, Enforcement and Compliance Monitoring, Mobile Source, Air Quality Planning and Standards, International Activities, Air and Hazardous Waste, Regional Administrator and Staff, Environmental Services, Research and Development, Research and Development Laboratories, Pesticides, Facilities and Support Services, Financial Management, Personnel, Radiation, Information and Resource Management, Inspector General, Legislative, Planning and Evaluation and Program Reporting, and Public Affairs. Specific schedule item numbers are cited below.

Custodians:

Multiple units

Related Schedules:

EPA 105, EPA 110, EPA 127, EPA 140, EPA 141, EPA 145, EPA 181, EPA 186, EPA 187, EPA 188, EPA 518, EPA 525

Previous NARA Disposal Authority:

NC174-118/3, NC174-255/1b (TN28-C4/1b), NC-412-75-2/VIII/2, NC1-412-76-1/I/3 and 10, NC1-412-76-1/II/22 (TN28-D2/22), NC1-412-76-1/IV/11, NC1-412-76-1/V/11, NC-412-76-3/1a, NC-412-76-4/6, NC1-412-77-5/10, NC1-412-78-2/1, NC1-412-82-7/22, NC1-412-83-1/II/6, NC1-412-83-3/1, NC1-412-84-1/3, NC1-412-84-2/1, NC1-412-85-1/1 and 6, NC1-412-85-2/3, NC1-412-85-3/4, NC1-412-85-4/7, 8 and 10, NC1-412-85-5/3, NC1-412-85-6/4 and 30, NC1-412-85-7/4, NC1-412-85-8/2, NC1-412-85-10/4, NC1-412-85-12/4, NC1-412-85-13/4, NC1-412-85-14/4, NC1-412-85-16/4, NC1-412-85-17/1, NC1-412-85-18/18, NC1-412-85-19/3, NC1-412-85-20/14, NC1-412-85-21/3 and 11, NC1-412-85-22/10 and 24b, NC1-412-85-23/1, 2 and 4b, NC1-412-85-24/52, NC1-412-85-25/2, NC1-412-85-26/I/2 and 26/II/2, NC1-412-85-26/VII/10, NC1-412-85-26/VIII/7c, NC1-412-85-26/IX/5, NC1-412-85-27/I/2, NC1-412-85-28/2, N1-412-86-1/4, N1-412-86-3/4 and 8, N1-412-86-4/1, N1-412-87-2/4, N1-412-87-4/4 and 11, N1-412-87-5/4, N1-412-94-2/3

Entry: 03/20/1991

EPA Approval: 01/09/2006

NARA Approval: 05/13/2006

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