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EPA Records Schedule 010

Status: Final, 03/31/2009

Title: Site Assessment

Program: Superfund, Brownfields

Applicability: Regions

Function: 108-024-01 - Site and Area Evaluation and Cleanup

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes site-specific records related to sites which were investigated for listing on the National Priorities List (NPL) and the Brownfields program. Specific types of documents include Site Discovery, Preliminary Assessment (PA), Site Investigation (SI) and Hazard Ranking System (HRS) package (e.g., facility worksheet scored by the region/state, site summary documents which describe the site conditions or problems), comments, supporting documentation deletion packages, and documentation which verifies that records supporting site scores exist in state or regional files. Site-specific records also include documents associated with Targeted Brownfields Assessments.

Disposition Instructions:

Item a: No further remedial action planned sites (NFRAPs)

Item b: Sites placed on the NPL

Item c: Sites warranting a removal action

Item d(1): Sites not yet assigned to the NPL or NFRAP - After NFRAP determination

Item d(2): Sites not yet assigned to the NPL or NFRAP - After NPL determination

Item d(3): Sites not yet assigned to the NPL or NFRAP - After removal determination

Item e: Brownfields sites

Guidance:

Site assessment records for sites placed on the NPL become part of the remedial site file and should be transferred to the office or unit responsible for that series - See EPA 014. Records for removal actions should be transferred to the office or unit responsible for that series - See EPA 013. Records not yet determined to be NPL or NFRAP should remain in the site assessment series. Reference copies of these files held by all other offices can be destroyed when no longer needed to support current activities.

Federal Facilities Hazardous Waste Sites are scheduled as EPA 012. Other Superfund site-specific items are:

See EPA 024 for Cost Recovery Records. Brownfields grants are covered by EPA 001 - Grants and Other Program Support Agreements - Superfund Site Specific.

Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

Reasons for Disposition:

The following change was made in the 07/31/2008 version:

The schedule has been revised to include site assessment records for Brownfields sites. The proposed retention is consistent with other site assessment records and meets the program's administrative needs. Items a-d have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retentions for items a-d have not changed.

Item f - Electronic copies created with word processing and electronic mail applications was deleted 08/14/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 001, EPA 012, EPA 013, EPA 014, EPA 018, EPA 019, EPA 020, EPA 024, EPA 025

Previous NARA Disposal Authority:

NC1-412-85-18/23, N1-412-94-4/1

Entry: 03/26/1991

EPA Approval: 11/13/2006

NARA Approval: 09/20/2007

Explanation of Schedule Fields | Search the Schedules | Browse the Schedules
Guidance on Retiring Records
Explanation of Schedule Fields | Search the Schedules | Browse the Schedules
Guidance on Retiring Records

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