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EPA Records Schedule 012
Status: Final, 07/31/2009
Title: Federal Agency Hazardous Waste Compliance Site Files (Federal Facilities Files)
Program: Superfund
Applicability: Agency-wide
Function: 108-025-05 - Manage Risks from Wastes
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-5
Description:
Includes site-specific records relating to hazardous waste sites at federal facilities that have been submitted under RCRA or CERCLA for preliminary assessments. Specific types of records include correspondence, memoranda, meeting notes, work plans, financial and technical progress reports, statements of work and other site-specific contract documentation, hazardous ranking system (HRS) packages, national priorities list (NPL) determination, preliminary assessments (PA), site assessments (SA), sampling and analysis data, pollution reports (POLREPs), endangerment assessments, risk assessments, health and safety plans, remedial investigations (RI) reports, feasibility study (FS) reports, proposed plans for selected remedial action, and applicable or relevant and appropriate requirements (ARARs), concurrence memoranda, concurrence reports, remedial design and remedial action (RD/RA) reports, community relations plans (CRPs), public meeting notes, RCRA closure and post closure reports, RCRA compliance reports, delisting correspondence, and other related records needed to document the RCRA, CERCLA, or preliminary assessment activities conducted at federal facility hazardous waste sites.
Disposition Instructions:
Item a(1): Record copy - Nonelectronic
-
Permanent
-
Close inactive records at issuance of ROD for the site or operable unit and appropriate milestones thereafter.
-
Transfer to the National Archives 20 years after file closure. If record is microform, destroy paper after quality assurance is completed.
Item a(2): Record copy - Electronic
-
Permanent
-
Close inactive records at issuance of ROD for the site or operable unit and appropriate milestones thereafter.
-
Transfer to the National Archives 5 years after file closure, with any related documentation and external finding aids, as specified in 36 CFR 1228.270 or standards applicable at the time.
Item a(3): Electronic copy of records transferred to the National Archives
-
Disposable
-
Close file upon transfer to the National Archives.
-
Delete after electronic record copy is successfully transferred to the National Archives.
Guidance:
The regional unit responsible for managing the federal facilities process is responsible for managing and implementing the disposition of these records and determining the appropriate milestones in accordance with this schedule. Other regional records related to monitoring of federal facilities are covered in EPA 137.
Specific legal citations include:
- Comprehensive Environmental Response, Compensation and Liability Act of 1980, as amended, Section 120
- Resource Conservation and Recovery Act, as amended, Section 3016
- 40 CFR Part 300
Reasons for Disposition:
The following changes were made in the 02/29/2008 version:
- Divided item a into three subitems, a(1)-(3).
- Revised the titles of disposition items a(1)-(3).
- Revised the disposition instructions for item a(3).
The following items changed or deleted in the 10/25/2006 version when the schedule revised as media neutral:
- Item a - Paper (non-microformed and non-imaged) changed to Item a - Record copy.
- Item b - Paper (microformed) deleted.
- Item c - Paper (imaged or other magnetic media) deleted.
- Item d - Microform deleted.
- Item e - Optical disk (or other magnetic media) deleted.
Item f for electronic copies created with word processing and electronic mail applications was deleted 08/14/2006 pursuant to NARA Bulletin 2006-04.
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Custodians:
Multiple units
Related Schedules:
EPA 137
Previous NARA Disposal Authority:
NC1-412-76-1/I/14, NC1-412-84-1/9, NC1-412-85-18/25, NC1-412-85-19/12, N1-412-94-3/2
Entry: 03/27/1991
EPA Approval: 11/02/2006
NARA Approval: 09/20/2007