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EPA Records Schedule 012

Status: (to be superseded) Final, 12/31/2010

Title: Federal Agency Hazardous Waste Compliance Site Files (Federal Facilities Files)

Program: Superfund

Applicability: Agency-wide

Function: 108-025-05 - Manage Risks from Wastes

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.


Includes site-specific records relating to hazardous waste sites at federal facilities that have been submitted under RCRA or CERCLA for preliminary assessments. Specific types of records include correspondence, memoranda, meeting notes, work plans, financial and technical progress reports, statements of work and other site-specific contract documentation, hazardous ranking system (HRS) packages, national priorities list (NPL) determination, preliminary assessments (PA), site assessments (SA), sampling and analysis data, pollution reports (POLREPs), endangerment assessments, risk assessments, health and safety plans, remedial investigations (RI) reports, feasibility study (FS) reports, proposed plans for selected remedial action, and applicable or relevant and appropriate requirements (ARARs), concurrence memoranda, concurrence reports, remedial design and remedial action (RD/RA) reports, community relations plans (CRPs), public meeting notes, RCRA closure and post closure reports, RCRA compliance reports, delisting correspondence, and other related records needed to document the RCRA, CERCLA, or preliminary assessment activities conducted at federal facility hazardous waste sites.

Disposition Instructions:

Item a(1): Record copy - Nonelectronic

Item a(2): Record copy - Electronic

Item a(3): Electronic copy of records transferred to the National Archives


The regional unit responsible for managing the federal facilities process is responsible for managing and implementing the disposition of these records and determining the appropriate milestones in accordance with this schedule. Other regional records related to monitoring of federal facilities are covered in EPA 137.

Specific legal citations include:

Reasons for Disposition:

The following changes were made in the 02/29/2008 version:

The following items changed or deleted in the 10/25/2006 version when the schedule revised as media neutral:

Item f for electronic copies created with word processing and electronic mail applications was deleted 08/14/2006 pursuant to NARA Bulletin 2006-04.

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.


Multiple units

Related Schedules:

EPA 137

Previous NARA Disposal Authority:

NC1-412-76-1/I/14, NC1-412-84-1/9, NC1-412-85-18/25, NC1-412-85-19/12, N1-412-94-3/2

Entry: 03/27/1991

EPA Approval: 11/02/2006

NARA Approval: 09/20/2007

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