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EPA Records Schedule 013

Status: (to be superseded) Final, 12/31/2010

Title: Removal Records - Superfund Site-Specific

Program: Superfund

Applicability: Agency-wide

Function: 108-024-01-01 - Perform Removals

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes site-specific records relating to emergency, time-critical and non time-critical removal activities conducted by EPA and non-EPA lead (e.g., PRP, state, federal facilities, other) entities. Specific types of records include correspondence, memoranda, work plans, quality assurance project plans (QAPPs) financial and technical progress reports, sampling and analysis data, pollution reports (POLREPs) statements of work and other site-specific contract documentation, and CERCLIS Superfund removal records. Also includes removal response files.

Excludes: Removal actions conducted at remedial sites scheduled as EPA 014.

Disposition Instructions:

Item a(1): Record copy - Nonelectronic

Item a(2): Record copy - Electronic

Item a(3): Electronic copy of records transferred to the National Archives

Guidance:

If the removal action becomes part of a remedial action, records are to be reassigned to the remedial site file and the regional organization responsible for managing the removal process is responsible for maintaining and implementing the disposition in accordance with EPA 014.

Microform copies are to be produced in accordance with 36 CFR 1230.10 and 1230.20. It is recommended that the organization retain a silver master as well as diazo set on site to simplify making copies.

Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

Specific legal citations include, but are not limited to:

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system.

The following changes were made in the 02/29/2008 version:

Item c for electronic copies created with word processing and electronic mail applications was deleted 08/09/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 014

Previous NARA Disposal Authority:

NC1-412-82-11/27, NC1-412-82-12/12, NC1-412-85-10/17, NC1-412-85-18/23, N1-412-94-3/3

Entry: 03/29/1991

EPA Approval: 02/27/2006

NARA Approval: 08/31/2007

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