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EPA Records Schedule 016
Status: Final, 02/12/2007
Title: Individual Non-Occupational Health Record Files
Program: Personnel
Applicability: Agency-wide
Function: 401-119-03 - Provide Safety, Health, and Environmental Services
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 1/19
Description:
Includes forms, correspondence, and other records, including summary records, documenting an individual employee's medical history, physical condition, and visits to government health facilities, for nonwork-related purposes.
Excludes: Records contained in the Employee Medical Folder (EMF) (EPA 566).
Disposition Instructions:
Item a: Record copy
-
Disposable
-
Destroy 6 years after date of last entry.
Guidance:
Employee medical folders are scheduled as EPA 566. See EPA 023 - Health Unit Control Files for logs or registers of visits to dispensaries, first aid rooms, and other types of health units.
Records containing confidential or personal information must be shredded to protect confidentiality.
Reasons for Disposition:
Conforms to NARA's General Records Schedule 1, item 19.
Item b for electronic mail and word processing system copies was deleted 08/14/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 023, EPA 566
Previous NARA Disposal Authority:
None
Entry: 01/06/2004
EPA Approval: Not applicable
NARA Approval: 12/00/2003