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EPA Records Schedule 022
Status: Final, 06/30/2009
Title: Integrated Data for Enforcement Analysis (IDEA)
Program: Enforcement and Compliance Assurance
Applicability: Headquarters
Function: 108-025-08 - Compliance and Enforcement
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-08-11
Description:
The Integrated Data for Enforcement Analysis (IDEA) system contains a comprehensive profile of inspections, enforcement actions, penalties assessed, toxic chemicals released, and emergency hazardous spills for more than one million EPA-regulated facilities. The information is copied monthly from several EPA air, water, hazardous waste, toxic chemical release, and emergency response notification systems. The system has two Web interfaces: (1) Online Tracking Information System (OTIS) which provides online access to enforcement and compliance data to government employees; and (2) Enforcement and Compliance History Online (ECHO) which is publicly available.
Disposition Instructions:
Item a: Electronic software program
The Office of Enforcement and Compliance Assurance, Office of Compliance, Enforcement, Targeting and Data Division at Headquarters is responsible for the disposition of this item.
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Disposable
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Destroy when no longer needed to ensure access to, and use of, the electronic records throughout the authorized retention period.
Item b: Input
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Disposable
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Follow instructions for EPA 171.
Item c: Electronic data
The Office of Enforcement and Compliance Assurance, Office of Compliance, Enforcement, Targeting and Data Division at Headquarters is responsible for the disposition of this item.
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Disposable
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Delete when superseded by next scheduled update.
Item d: Output and reports
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Varies
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File with related records and follow instructions for the related records.
Item e: System documentation
The Office of Enforcement and Compliance Assurance, Office of Compliance, Enforcement, Targeting and Data Division at Headquarters is responsible for the disposition of this item.
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Disposable
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Follow instructions for EPA 304, item a(1).
Guidance:
Input systems include, but are not limited to, the following: EPA 496 - Air Quality System (AQS); EPA 050 - Comprehensive Environmental Response, Compensation and Liability Information System (CERCLIS); EPA 684 - Criminal Case Reporting System (CCRS); EPA 060 - Emergency Response Notification System (ERNS); EPA 027 - Integrated Compliance Information System (ICIS); EPA 420 - National Compliance Database (NCDB); EPA 419 - Permit Compliance System (PCS); and EPA 153 - TRI Processing System (TRIPS).
Reasons for Disposition:
The following change was made in the 04/30/2008 version:
- Revised disposition instructions for item b.
The following changes were made in the 03/31/2008 version:
- Changed reference in disposition item b from EPA 170, item b to EPA 171.
- Added applicability to disposition items a, c and e.
- Revised title and disposition instructions for disposition item e.
Systems feeding into IDEA are already scheduled as listed above in guidance. The retention meets program needs.
Custodians:
Office of Enforcement and Compliance Assurance, Office of Compliance, Enforcement, Targeting and Data Division
- Contact: Mary Curtis
- Telephone: 202-564-6167
Related Schedules:
EPA 027, EPA 050, EPA 060, EPA 153, EPA 171, EPA 304, EPA 419, EPA 420, EPA 496, EPA 684
Previous NARA Disposal Authority:
Entry: 10/25/2007
EPA Approval: 06/09/2008
NARA Approval: 10/16/2008