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EPA Records Schedule 023
Status: Final, 02/12/2007
Title: Health Unit Control Files
Program: Personnel
Applicability: Agency-wide
Function: 401-119-03 - Provide Safety, Health, and Environmental Services
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 1/20
Description:
Includes logs or registers reflecting daily number of visits to dispensaries, first aid rooms, and health units.
Disposition Instructions:
Item a: If information is summarized on statistical report
-
Disposable
-
Destroy 3 months after last entry.
Item b: If information is not summarized
-
Disposable
-
Destroy 2 years after last entry.
Guidance:
Employee medical folders are scheduled as EPA 566. See EPA 016 for individual non-occupational health records.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
Conforms to NARA's General Records Schedule 1, item 20.
Item c for electronic mail and word processing system copies was deleted 08/14/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 016, EPA 566
Previous NARA Disposal Authority:
None
Entry: 01/06/2004
EPA Approval: Not applicable
NARA Approval: 12/00/2003