![[logo] US EPA](http://www.epa.gov/epafiles/images/logo_epaseal.gif){kind=logo}
EPA Records Schedule 029
Status: Final, 02/29/2008
Title: Freedom of Information Act (FOIA) Annual Reports
Program: Environmental Information
Applicability: Headquarters
Function: 305-109-02-01 - FOIA
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-2/1
Description:
Consists of the report to the U.S. Department of Justice (DOJ) describing FOIA requests received and handled by the Agency. The report must be completed within four months after the end of each fiscal year and is compiled from information submitted by headquarters and regional FOI offices. The report is addressed to the DOJ Office of Information and Privacy and also made available to the public through the EPA FOIA and DOJ Web sites. The report includes the number of requests received, the number, reason for denial and appeal determinations, confidential business information determinations, disciplinary actions, Agency rules and regulations, amount of fees collected and fee schedule, administrative costs, compliance with time limitations information, and court actions.
Disposition Instructions:
Item a(1): Record copy - Nonelectronic
-
Permanent
-
Close inactive records after report submission.
-
Transfer to the National Archives 20 years after file closure.
Item a(2): Record copy - Electronic
-
Permanent
-
Close inactive records after report submission.
-
Transfer to the National Archives 5 years after file closure, with any related documentation and external finding aids, as specified in 36 CFR 1228.270 or standards applicable at the time.
Item a(3): Electronic copy of records transferred to the National Archives
-
Disposable
-
Close file upon transfer to the National Archives.
-
Delete after electronic record copy is successfully transferred to the National Archives.
Guidance:
The FOI office in the Office of Environmental Information is responsible for maintaining the record copy according to disposition instructions. All other offices may destroy their copies when no longer needed.
FOIA requests files are scheduled as EPA 030. See EPA 031 for FOIA administrative files and reports, EPA 032 for FOIA appeals, and EPA 033 for FOIA control files. The Freedom of Information Act (FOIA) Tracking System is scheduled as EPA 263.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
The following changes were made in the 02/29/2008 version:
- Divided item a into three subitems, a(1)-(3).
- Revised the titles of disposition items a(1)-(3).
- Revised the disposition instruction for item a(3).
The following items were deleted 08/14/2006:
- Item b - All other copies was deleted as nonrecords.
- Item c - Electronic copies created with word processing and electronic mail applications was deleted pursuant to NARA Bulletin 2006-04.
Custodians:
Office of Environmental Information, Records, FOIA and Privacy Branch
- Contact: Larry Gottesman
- Telephone: 202-566-2162
Related Schedules:
EPA 030, EPA 031, EPA 032, EPA 033, EPA 263
Previous NARA Disposal Authority:
N1-412-95-7/4
Entry: 10/25/1994
EPA Approval: 09/18/2006
NARA Approval: 01/26/2007