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EPA Records Schedule 030
Status: Final, 02/01/2007
Title: Freedom of Information Act (FOIA) Requests Files
Program: All Programs
Applicability: Agency-wide
Function: 305-109-02-01 - FOIA
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 14/11
Description:
Files created in response to requests for information under the Freedom of Information Act (FOIA), consisting of the original request, a copy of the reply thereto, and all related supporting files which may include the original file copy of requested record or copy thereof.
Disposition Instructions:
Item a(1): Granting access to all the requested records
Includes correspondence and supporting documents, excluding the official file copy of the records requested if filed herein.
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Disposable
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Destroy 2 years after date of reply.
Item a(2)(a): Non-existent records, inadequate description, or failure to pay reproduction fees, and request not appealed
Includes correspondence and supporting documents, excluding the official file copy of the records requested if filed herein.
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Disposable
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Destroy 2 years after date of reply.
Item a(2)(b): Non-existent records, inadequate description, or failure to pay reproduction fees, and request appealed
Includes correspondence and supporting documents, excluding the official file copy of the records requested if filed herein.
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Disposable
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See disposition instructions for EPA 032 - Freedom of Information Act (FOIA) Appeals Files.
Item a(3)(a): Denials, full or partial, and request not appealed
Includes correspondence and supporting documents, excluding the official file copy of the records requested if filed herein.
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Disposable
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Destroy 6 years after date of reply.
Item a(3)(b): Denials, full or partial, and request appealed
Includes correspondence and supporting documents, excluding the official file copy of the records requested if filed herein.
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Disposable
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See disposition instructions for EPA 032 - Freedom of Information Act (FOIA) Appeals Files.
Item b: Official file copy of requested records
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Disposable
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Dispose of in accordance with the approved Agency disposition instructions for the related records, or with the related FOIA request, whichever is later.
Guidance:
FOIA Control Files are scheduled as EPA 033 and the FOIA Administrative Files and Reports as EPA 031. Headquarters and Regional Program offices (also called action offices) are responsible for maintaining the records covered in this schedule.
See EPA 309 for public inquiries that are not formal FOIA requests, EPA 263 for the Freedom of Information Act (FOIA) Tracking System, and EPA 029 for FOIA Annual Reports.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
See EPA 1550 - Freedom of Information Act Manual for additional information on the Agency's FOIA policies and procedures.
Reasons for Disposition:
Retention conforms to the NARA General Records Schedule 14, item 11.
Item c for electronic mail and word processing system copies was deleted 08/14/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 029, EPA 031, EPA 032, EPA 033, EPA 263, EPA 309
Previous NARA Disposal Authority:
NC1-412-85-2/4, NC1-412-85-3/6, NC1-412-85-4/6, NC1-412-85-5/8, NC1-412-85-6/6, NC1-412-85-8/4, NC1-412-85-10/6, NC1-412-85-11/8, 10 and 11, NC1-412-85-12/7, NC1-412-85-13/6, NC1-412-85-14/6, NC1-412-85-15/10, NC1-412-85-16/6, NC1-412-85-19/14, NC1-412-85-22/23, NC1-412-85-24/47, NC1-412-85-26/I/3, NC1-412-85-27/I/3, NC1-412-85-28/22, N1-412-86-1/6, N1-412-86-2/7, N1-412-86-3/6, N1-412-87-2/6, N1-412-87-4/6, N1-412-87-5/6
Entry: 08/19/1991
EPA Approval: Not applicable
NARA Approval: 12/00/1998