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EPA Records Schedule 031
Status: Final, 02/01/2007
Title: Freedom of Information Act (FOIA) Administrative Files and Reports
Program: All Programs
Applicability: Agency-wide
Function: 305-109-02-01 - FOIA
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 14/15 (Item a)
- General Records Schedule 14/14 (Item b)
Description:
Records relating to the general Agency implementation of the Freedom of Information Act.
Excludes annual reports to the Department of Justice at the departmental or Agency level scheduled as EPA 029.
Disposition Instructions:
Item a: Administrative files
Includes notices, memoranda, routine correspondence, and related records.
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Disposable
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Destroy when 2 years old.
Item b: Reports
Includes recurring reports and one-time information requirements relating to implementation of FOIA.
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Disposable
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Destroy when 2 years old.
Guidance:
FOIA Requests Files are scheduled as EPA 030. See EPA 032 for FOIA appeals and EPA 033 for FOIA control files. EPA 263 covers the Freedom of Information Act (FOIA) Tracking System and EPA 029 covers FOIA Annual Reports. See EPA 309 for public inquiries that are not formal FOIA requests.
See EPA 1550 - Freedom of Information Act Manual for additional information on the Agency's FOIA policies and procedures.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
Retention conforms to NARA General Records Schedule 14, items 14, 15 and 37.
Item c for electronic mail and word processing system copies was deleted 08/14/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 029, EPA 030, EPA 032, EPA 033, EPA 263, EPA 309
Previous NARA Disposal Authority:
Entry: 08/01/1991
EPA Approval: Not applicable
NARA Approval: 12/00/1998