EPA Records Schedule 033

Status: Final, 02/12/2007

Title: Freedom of Information Act (FOIA) Control Files

Program: All Programs

Applicability: Agency-wide

Function: 305-109-02-01 - FOIA

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

General Records Schedule 14/13

Description:

Files maintained for control purposes in responding to requests, including registers and similar records listing date, nature, and purpose of request and name and address of requester.

Disposition Instructions:

Item a: Registers or listings

Disposable
Destroy 6 years after date of last entry.

Item b: Other files

Disposable
Destroy 6 years after final action or after final adjudication by courts, whichever is later.

Guidance:

The retention applies only to the control records maintained by Headquarters and Regional FOIA Officers. Records maintained by other offices should be disposed of in accordance with disposition instructions for related records covered in EPA 030 - FOIA Requests Files.

FOIA requests are covered in EPA 030 and appeals are scheduled as EPA 032, FOIA Annual Reports as EPA 029, and FOIA Administrative Files and Reports as EPA 031. See EPA 263 for the Freedom of Information Act (FOIA) Tracking System and EPA 309 for public inquiries that are not formal FOIA requests.

See EPA 1550 - Freedom of Information Act Manual for additional information on the Agency's FOIA policies and procedures.

As required by 36 CFR 1228.58, records with special restrictions such as confidential business information (CBI) or those exempted from disclosure by statute such as the Privacy Act must be shredded or otherwise definitively destroyed with witness disposal for records destroyed by contractors.

Reasons for Disposition:

Retention conforms to NARA General Records Schedule 14, item 13.

Item c for electronic mail and word processing copies was deleted 08/15/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 029, EPA 030, EPA 031, EPA 032, EPA 263, EPA 309

Previous NARA Disposal Authority:

NC1-412-85-11/9, N1-412-86-2/8

Entry: 08/19/1991

EPA Approval: Not applicable

NARA Approval: 12/00/1998

Explanation of Schedule Fields | Search the Schedules | Browse the Schedules
Guidance on Retiring Records

EPA Records Schedule 033

Local Navigation