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EPA Records Schedule 035
Status: Final, 09/30/2007
Title: Financial Disclosure Reporting Files
Program: Ethics
Applicability: Agency-wide
Function: 403-256 - Employee Relations
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 25/2
Description:
Includes financial disclosure reports submitted by individuals as required or authorized under the Ethics in Government Act of 1978 (Pub. L. 95-521), as amended, and related records, including records of late filing fee payments or requests for public reporting waivers of late filing fees and responses; comment sheets by report reviewers and filer responses; filing extension requests and determinations; and copies of applications for public release of financial disclosure report.
Disposition Instructions:
Item a(1): SF 278 reports and related records for individuals not subsequently confirmed by the U.S. Senate or elected
Includes Executive Branch Personnel Public Financial Disclosure Reports (SF 278) filed in accordance with Section 101(b) or (c) of the Act.
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Disposable
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Destroy 1 year after nominee or candidate ceases to be under consideration for the position; except that documents needed in an ongoing investigation will be retained until no longer needed in the investigation.
Item a(2): All other SF 278s and related records
Includes Executive Branch Personnel Public Financial Disclosure Reports (SF 278).
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Disposable
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Destroy when 6 years old; except that documents needed in an ongoing investigation will be retained until no longer needed in the investigation.
Item b(1): OGE Form 450s and related records for individuals not subsequently confirmed by the U.S. Senate
Includes Executive Branch Confidential Financial Disclosure Reports (OGE Form 450) and Confidential Certificates of No New Interests (OGE Optional Form 450-A).
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Disposable
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Destroy 1 year after nominee ceases to be under consideration for the position; except that documents needed in an ongoing investigation will be retained until no longer needed in the investigation.
Item b(2): All other OGE Form 450s and OGE Optional Form 450-As and related records
Includes Executive Branch Confidential Financial Disclosure Reports (OGE Form 450) and Confidential Certificates of No New Interests (OGE Optional Form 450-A).
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Disposable
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Destroy when 6 years old; except that documents needed in an ongoing investigation will be retained until no longer needed in the investigation.
Item c(1): Alternative or additional financial disclosure reports and related records for individuals not subsequently confirmed by the U.S. Senate
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Disposable
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Destroy 1 year after nominee ceases to be under consideration for the position; except that documents needed in an ongoing investigation will be retained until no longer needed in the investigation.
Item c(2): All other alternative or additional financial disclosure reports and related records
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Disposable
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Destroy when 6 years old; except that documents needed in an ongoing investigation will be retained until no longer needed in the investigation.
Guidance:
Public Financial Disclosure Reports (SF-278), covered by items a(1) and (2), are maintained by the Office of General Counsel (OGC). Confidential Financial Disclosure Reports (OGE Form 450) and Confidential Certificates of No New Interests (OGE Optional Form 450-A), covered by items b(1) and (2), are maintained by Deputy Ethics Officials.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
Conforms to General Records Schedule 25, item 2.
Item d for electronic mail and word processing copies was deleted 08/15/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Office of General Counsel
- Contact: Justina Fugh
- Telephone: 202-564-1786
Related Schedules:
Previous NARA Disposal Authority:
Entry: 11/10/1993
EPA Approval: Not applicable
NARA Approval: 04/00/2003